Vendor Application

Contact's Name *

First Name Last Name
Company Name *
If Sole Proprietor use business or personal name for Company Name.
Owner's Name *

First Name Last Name
E-mail *
Business Phone *
Cell Phone *

Address *

Street Address
Street Address Line 2
City	State
Zip Code	Country

County of Residence *
Company Structure *
Please choose all that apply *

SBA Certified Minority Owned Disabled Veteran Owned Other None
How many employees/crews do you have? *
Property Preservation Experience *

Work Type *

	Have Experience	Additional Training Requested	N/A
HPIR (HUD Property Inspection Report)
Initial Services/Trashout
Yard Maintenance
Routine Inspections
Snow Removal

Specialty Work Type Performed

LBP Termite Hazmat
Specialty Work Certifications Held

LBP Termite Hazmat
HPIR Experience *
Additional Skills: Choose all that apply *

Systems Check Glazing/Boarding Windows Debris Removal General Construction Experience None

Administrative Requirements *

	Have Experience	No Experience
Merging/Creating PDF’s
Microsoft Excel
Microsoft Word
Using Internet to transfer and upload data
Email Communication
Smartphone
Camera capable of date and time stamp
Computer with Internet Access
Smartphone and/or Tablet with Wi-Fi capabilities

Equipment Requirements *

	Have	Will Obtain	N/A
Do you own a Generator?
Do you own a compressor?
Do you own a van/truck/trailer?
Do you own hand tools

Insurance Requirements *

	Have	Will Obtain
General Liability Insurance $1 Million
Errors & Omissions
Workers Compensation
Certificate Holder & Additional Insured

A background check to include Criminal & Financial is required for all new vendors. Innotion Enterprises can accept current background checks completed within the last 180 days.
Work Type Descriptions
• HPIR – HUD Property Inspection Report. When HUD releases a property to the FSM, the FSM assigns a HPIR work order to a contractor/vendor. This report is a reflection of the condition of the property once it is received by HUD. The HPIR requires a minimum of 150 photos along with an extensive report identifying any discrepancies or deficiencies with the property. There is an inspection of the any appliances and testing of systems (electrical and plumbing). They also identify any Health and Safety Concerns and remedy them while on site. The HPIR must be completed within 24 hours of being issued to the FSM.
• Initial Services (Trashout) – This involves cleaning of the property once the HPIR has been completed. The items that must be addressed on the interior include: vacuuming, sweeping floors, mopping, cleaning all cabinets, wiping down all services, cleaning blinds, window ledges, fireplaces, clean and winterize toilets, clean sinks, bathtubs and showers, replace missing or broken outlet covers, remove broken ceiling fan blades, secure all windows and doors, re-glaze an broken windows, remove all debris, clean windows, and clean all appliances. The exterior of the property must include: mowing the lawn, trimming back hedges and trees away from the property, remove all debris, clean out any outbuildings to include sheds and garages, weed eating around the property, cover and secure any existing pool, and secure any fencing around property or pool area. These are some of the items needing done during the Initial Services. The purpose is to get the property in a “Ready to Show” condition. This must be completed with 3 days of the HPIR. This requires a minimum of 300 pictures to include before, during and after photos.
• Routine Inspections – These include biweekly inspections of the property to maintain the “Ready to Show” condition of the property and to address any discrepancies. The Routine Inspections must be done by the due date and cannot go overdue. This includes photo documentation of the interior and exterior of the property. There must be a minimum of 75 photos. There is also a Property Condition Report (PCR) that must be submitted.
• Health & Safety – These address any concerns that need to be addressed immediately. They must also be done within a 24 hour period once assigned to the FSM. These include: broken windows, unsecured doors or windows, trip hazards, downed or unsecured fencing, exposed pools or hot tubs, flooded areas and/or basements, leaking roofs and any other items determined to be a Health and Safety concern. There must be photo documentation to show the before and after photos of the work performed and completed.
• Vandalism – A work order is issued when a vandalism has occurred and been reported to the FSM. Vandalism can be stolen items, destroyed property, broken or any other destruction of the property. When the work order is issued the vendor must call and meet the police at the property and get a police report. List any and all damage and any missing items from the property. Then vendor must address any Health & Safety concerns while on the property. This must also be done within 24 hours of the FSM receiving or issuing the work order. There must also be photo documentation to support all items addressed for the vandalism.
• Yard Maintenance – This is done biweekly and includes mowing the grass, trimming back all hedges and trees away from the property, weed eating, and removing all debris. Grass clippings must not be on any driveway or walkways. These are sometimes issued to vendors assigned the Routines, but not always.
Vendor Equipment List
Van/Truck/Trailer
Generator (5500 Watt Minimum)
Air Compressor (5 Gallon Minimum)
Innotion Provided Signage & Sign-In Sheets
Drill & 5/16 Drill Bit/Multiple Bits
HUD Keys (Key Codes Provided In Training Info)
Wire Nuts
Hand Tools (Screwdriver, Hammer, Saws, Etc…)
Volt Meter Or Pencil Tester
GFI Tester
Back-Up Camera
Tablet Or Laptop Computer
HUD Spec Knob Locks (Key Codes)
HUD Spec Padlocks
Dead Bolt Cover Plates
Hasps For Padlocks
Lumber (2” X 4” & Plywood)
10 Gallons Of Water
PPE (Gloves, Dust Masks, Safety Glasses)
Outlet Cover Plates/Light Switch Plates
Ladders (Step & Extension)
Concrete Nails/Wood Screws/Lag Bolts
Measuring Tape
Dry Erase Board & Markers
Gas Line Caps & Water Line Caps
Zip Ties & Yard Type Survey Flags
Flash Light/Head Lamp
Rolled Roofing/Tar (No Felt Paper)
Vacuum Cleaner, Broom & Mop/Bucket
Cleaning Supplies
Red & Blue Gorilla Tape For Securing Electrical Panels, Marking Trip Hazards & Securing Toilet Lids Down
Generator Whips (3 & 4 Prong Plug, Open End 10/3 Wire For Panels)
“Y” Connector For Pressure Testing (Inline Pressure Regulator Is Recommended)
Garden Hose For Draining Water Heaters (Can Be Drained Into 5 Gallon Buckets To Flush Toilets Down)
*The Equipment listed above represents equipment necessary to perform All Work Types. Inspections & Yard Maintenance will not require all of the equipment listed above.
IMPORTANT BILLING INFORMATION – PLEASE READ THOROUGHLY:
- An invoice will be generated and provided by Innotion Enterprises, Inc. (IEI) by the 8th, for all work orders completed the prior month.
  - This means an invoice would be received on August 8th, for completed work orders in July.
- Vendor is responsible to review invoice in detail.
  - Vendor needs to approve or dispute any items by the 11th each month.
    
    Disputes need to be issued by the Vendor in the month of review or will be surrendered.
    
    If a dispute is received, it will be reviewed and sent back to the Vendor by the 15th of that month.
- Once we receive approval of an invoice we can typically issue payment within 5 business days. IEI policy is to issue payment no later than the 20th of each month.
- Payment will be issued via online bill payment/ACH, so please check with your bank’s policy to see how quickly you will receive payment.
Alabama - Please select all counties in which you provide coverage

All Counties Autauga Baldwin Barbour Bibb Blount Bullock Butler Calhoun Chambers Cherokee Chilton Choctaw Clarke Clay Cleburne Coffee Colbert Conecuh Coosa Covington Crenshaw Cullman Dale Dallas DeKalb Elmore Escambia Etowah Fayette Franklin Geneva Greene Hale Henry Houston Jackson Jefferson Lamar Lauderdale Lawrence Lee Limestone Lowndes Macon Madison Marengo Marion Marshall Mobile Monroe Montgomery Morgan Perry Pickens Pike Randolph Russell St. Clair Shelby Sumter Talladega Tallapoosa Tuscaloosa Walker Washington Wilcox Winston
Mississippi - Please select all counties in which you provide coverage

All Counties Adams Alcorn Amite Attala Benton Bolivar Calhoun Carroll Chickasaw Choctaw Claiborne Clarke Clay Coahoma Copiah Covington DeSoto Forrest Franklin George Greene Grenada Hancock Harrison Hinds Holmes Humphreys Issaquena Itawamba Jackson Jasper Jefferson Jefferson Davis Jones Kemper Lafayette Lamar Lauderdale Lawrence Leake Lee Leflore Lincoln Lowndes Madison Marion Marshall Monroe Montgomery Neshoba Newton Noxubee Oktibbeha Panola Pearl River Perry Pike Pontotoc Prentiss Quitman Rankin Scott Sharkey Simpson Smith Stone Sunflower Tallahatchie Tate Tippah Tishomingo Tunica Union Walthall Warren Washington Wayne Webster Wilkinson Winston Yalobusha Yazoo
Tennessee - Please select all counties in which you provide coverage

All Counties Anderson Bedford Benton Bledsoe Blount Bradley Campbell Cannon Carroll Carter Cheatham Chester Claiborne Clay Cocke Coffee Crockett Cumberland Davidson Decatur DeKalb Dickson Dyer Fayette Fentress Franklin Gibson Giles Grainger Greene Grundy Hamblen Hamilton Hancock Hardeman Hardin Hawkins Haywood Henderson Henry Hickman Houston Humphreys Jackson Jefferson Johnson Knox Lake Lauderdale Lawrence Lewis Lincoln Loudon Macon Madison Marion Marshall Maury McMinn McNairy Meigs Monroe Montgomery Moore Morgan Obion Overton Perry Pickett Polk Putnam Rhea Roane Robertson Rutherford Scott Sequatchie Sevier Shelby Smith Stewart Sullivan Sumner Tipton Trousdale Unicoi Union Van Buren Warren Washington Wayne Weakley White Williamson Wilson
Are you interested in continuing with the on-board process and receiving the sub-contractor agreement and pricing.

Yes - I would like to continue the on-board process and receive the sub-contractor agreement and pricing. No - I would not like to continue the on-board process and not receive work.
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