VAE Email Request Form

Email Request Form
Thank you for your interest in sending an email to alumni or parents. While we cannot share lists of email addresses, we will be happy to send an email on your behalf to your target audience and we look forward to serving you as best we can.

Here are a few things to keep in mind:
- Please note that we work on nearly 400 email projects annually, and the normal turn around time for emails is two weeks. Thank you in advance for your patience.
- Solicitations require extra review and coordination, so these requests involve a few more people and may take a little more time than the average project.
Would you like hints to be displayed as you fill out this form?
About You
Your Name

First NameLast Name
Your Email
example@example.com
Department Name
A note for student groups: please have your staff or faculty advisor fill out this email request.
Email Audience

Who is this email going to?
Fill out a short description of who you want to send this email to:
You can specify undergraduate or graduate alumni, current parents, class years, majors, sports, student groups, occupations, or locations in your description.
Example lists:
- Biology and geology majors in the Chicagoland area
- Music major alumni between 1990-2010
- Alumni with "teacher" in their job title
- Gospel Choir alumni
Helpful hint: Will the majority of this audience find your email relevant or valuable? If not, please narrow down your suggested recipient list.
OPTIONAL: Include staff/faculty to be notified when the email is sent:
Email Setup Details
When do you want to send this email? (This should be a minimum of 10 business days from the date of this request)

MonthDayYear
Date
Email "From Name" (Name that displays in inbox)
Example: Wheaton College Biology Department
From Email
Example: biology@wheaton.edu. This should be an @wheaton.edu email
Reply-to Email
Who will handle email replies? Example: biology@wheaton.edu (can be different than email above). This should be an @wheaton.edu email.
Subject Line
Example subject lines:
- Wheaton Summer Music Camp
- Honoring Dr. NAME
- Men’s Glee Club News
- Fall 2024 Newsletter
Content
Helpful resources:
- Simple event invitation example
- Intro text for PDF newsletter
Content hints:
- Keep content short. 50% of people will read your email on a mobile device
- Include a clear call-to-action (CTA).
- Keep main points and CTAs easy to find, as most people will skim your email
Remember to follow Wheaton's brand guidelines and to have content finalized before submitting this form!
Upload email content via Word document

Browse Files

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Does your email contain:
Note that the review process is a little more involved for emails with solicitations, so it may take an extra day or two to get back to you!
Has your video been approved by Marketing Communications?
Additional files
Please upload the PDF:

Browse Files

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Upload additional images:

Browse Files
You can upload more than one Cancelof
Final Notes
In addition to you, should someone else see/approve the email preview?
Often this is the department chair or person whose name is in the email.
Your comments (optional)
Should be Empty:

Email Request Form

About You

Email Audience

Email Setup Details

Content

Additional files

Final Notes