Tonsley room booking form

Your details
#SPLUS or #WRB booking reference number
First name*
Last name*
Department or organisation name*
Email*
Phone number*
Event onsite contact details
First name
Last name
Onsite contact person mobile number*
Event information
Event name
For display on digital signage if required – max. 50 characters’
Event description
Event start date and time

DayMonthYear
DateHourMinutesAM/PM Option
Event finish date and time

DayMonthYear
DateHourMinutesAM/PM Option
Room booking start time (including set-up time)

:HourMinutesAM/PM Option
Room booking finish time (including pack-up time)

:HourMinutesAM/PM Option
Expected attendance numbers*
List any other dates and times
Venue selection and details
Please note: Tonsley opens at 8am, services such as Security, Caretaking and IDS are available from 8am.

Please note: payment in full is required via our Online Payment Platform prior to your booking to avoid cancellation of this and future bookings.
Select which venue/s you would like to hire below:
Ground floor

Theatre 1 – G42 (capacity 160)Theatre 2 – G32 (capacity 80)Meeting room - G02 (capacity 6)Meeting room - G03 (capacity 12)Meeting room - G04 (capacity 12)Meeting room - G05 (capacity 6)Exhibition space (capacity 70)
Level 1

Collaborative teaching - 1.01 (capacity 30)Collaborative teaching - 1.02 (capacity 30)Collaborative teaching - 1.03 (capacity 30)Collaborative teaching - 1.04 (capacity 24)Collaborative teaching - 1.05 (capacity 24)Collaborative teaching - 1.08 (capacity 30)Collaborative teaching - 1.09 (capacity 30)Collaborative teaching - 1.14 (capacity 32)
Level 2

Meeting room – 2.32 (capacity 4)Meeting room – 2.33 (capacity 6)Meeting room – 2.34 (capacity 6)Meeting room – 2.35 (capacity 12)Meeting room – 2.36 (capacity 12)Breakout/Seminar room – 2.46 (capacity 22)
Level 3

VC meeting room – 3.30 (capacity 12)Meeting room – 3.31 (capacity 6)Meeting room – 3.32 (capacity 6)
Level 4

Meeting room – 4.28 (capacity 12)Meeting room – 4.29 (capacity 6)Meeting room – 4.30 (capacity 6)
Level 5

Meeting room – 5.18 (capacity 4)Meeting room – 5.21 (capacity 12)Conference space – 5.29 (capacity 60)VC meeting room – 5.30 (capacity 16)
Other venues/spaces eg. Level 5 - Laboratories:

0/200
Will you be providing catering?

YesNo
Please provide the caterer's name and service time/s:
Note: Caterers must be on-site or Flinders registered suppliers. Caterers for external events must supply all crockery and utensils as these available for staff use only. Coffee machine is restricted to staff and meeting guests and not available for large functions.
Will you be serving alcohol?*

YesNo
Please complete liquor permit application. Buildings & Property will automatically send a copy of approved permit to Tonsley Security.
Do you require signage (H-Frame)?

YesNo
Please supply (design & print) A3 posters and deliver to Tonsley Concierge at least one business day prior to your event for installation.
Do you require trestles?

YesNo
Please indicate number of trestles required and placement:
Important: If you require any of the following AV/IT services please contact ITS Client Services for assistance.
AV/IT

Wi-Fi accessLecture recording/live streamingTeleconferencingVideoconferencing
Room set-up

Cocktail (standing only)Seminar (rows of seats)Workshop (groups of tables)BoardroomU-shapeClassroom style (rows of tables)
Please note: no alternate room setup available in Project space G01.
Tonsley room set-up guide.
Afterhours access required?

YesNo
Afterhours air-conditioning required?

YesNo
Refer here for opening hours.
Please confirm times required and staff/student ID card details
Terms and Conditions
- Ensure Tonsley Concierge are notified if there are any incidents while on site
- Ensure any portable electrical equipment, including leads, are tested, tagged and up to date
- Ensure you play the Flinders at Tonsley Emergency Evacuation video to your guests/audience
- Due to strict fire safety regulations, flammable items such as LPG cylinders, heaters, gas barbeques, sparklers, candles and other are NOT permitted within the Tonsley building
- Ensure you have read and understood the Flinders University Facilities Hire Conditions and booking information/guidelines.
And as the person responsible, accept the booking and use of the University space and facilities on these terms and conditions.
I accept the terms and conditions*

Yes
Should be Empty:

Your details

Event onsite contact details

Event information

Venue selection and details