TVP LIVE Client Information Questionnaire

TVP LIVE Client Information Questionnaire

Please fill out this Client/Event Information Form ~ This will help us better estimate your needs, as well as inform you of our minimal requirements in order to ensure a successful outcome.
Project / Event Program Title *
Is this program to be Video Recorded, Live-Streamed or Both?

Video-Recorded Only Live-Streamed Only Both Video-Recorded & Live-Streamed Project Editing
~ Client Contact Information ~
Name (client) *

First Name Last Name
Company
(if applicable)
Address

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code
Email
example@example.com
Cell Number

Area Code Phone Number
Work Number

Area Code Phone Number
~ Paying Party Info (If different from above client information) ~
Name of Payer (if different from above)
(if applicable)
Payer Address (if different from above)

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code
Email
example@example.com
Phone Number

Area Code Phone Number
~ Production Event Location Information ~
Event Location
(Name of Studio Facility, Hotel, Property Owner, etc...)
Type of facility?
Please select one

Facility widget
Enter Facility Type here......................

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Location Address

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code
Phone Number

Area Code Phone Number
Room Name or Suite # of Event
Person of Contact (Location Manager) at Event
(if applicable)
Title or Department
(if applicable)
Cell Number of Location Manager

Area Code Phone Number
Email
example@example.com
~ Event Dates and Times ~
Number of Video Production Day(s)
Please choose if 2 or more day (If 8 or more, briefly explain in box at bottom)

Day 1
Production Date # 1

Month Day Year
Date
Video Production Start Time

: Hour Minutes AM/PM Option
Video production End Time

: Hour Minutes AM/PM Option
How many total hrs. for Day # 1
( 2 Hr. Minimum )

Day 2
Production Date # 2

Month Day Year
Date
Video Production Start Time

: Hour Minutes AM/PM Option
Video production End Time

: Hour Minutes AM/PM Option
How many total hrs. for Day # 2

Day 3
Production Date # 3

Month Day Year
Date
Video Production Start Time

: Hour Minutes AM/PM Option
Video production End Time

: Hour Minutes AM/PM Option
How many total hrs. for Day # 3

Day 4
Production Date # 4

Month Day Year
Date
Video Production Start Time

: Hour Minutes AM/PM Option
Video production End Time

: Hour Minutes AM/PM Option
How many total hrs. for Day # 4

Day 5
Production Date # 5

Month Day Year
Date
Video Production Start Time

: Hour Minutes AM/PM Option
Video production End Time

: Hour Minutes AM/PM Option
How many total hrs. for Day # 5

Day 6
Production Date # 6

Month Day Year
Date
Video Production Start Time

: Hour Minutes AM/PM Option
Video production End Time

: Hour Minutes AM/PM Option
How many total hrs. for Day # 6

Day 7
Production Date # 7

Month Day Year
Date
Video Production Start Time

: Hour Minutes AM/PM Option
Video production End Time

: Hour Minutes AM/PM Option
How many total hrs. for Day # 7

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Please feel free to contact the facility manager to help you answer the following questions.
~ Equipment Loading & Parking ~
Where do we Load & Unload our equipment ?
Please select one

Facility widget
Loading should be at this location...

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Do we need a Temporary Parking Pass for Loading ?

No Yes

Facility widget 2
Will you supply us with a Temp. Parking Pass ?

Yes No

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Please supply us with the name of the person we should contact for a Temporary Parking Pass

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Where should we park our vehicles during the event?
Please give detailed instructions if needed...
Will Parking Validation be Included for our complete staff vehicle(s) ?

Yes No

Parking
* If not, we shall add our Parking totals to the final bill.

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~ Equipment Set-Up ~
We need a Absolute Bare Minimum of 3-hours of set-up time before guests start to arrive for this event. Sometime setting up the day before is advantages. Inquire within...
Do we have full access to the Event Room & small Production Room beforehand?

Yes No
Approximately how much time do we have before your guests start to arrive? (minimum of 3-hrs. before start of event, or we cannot be held responsible for late or missed recording / Livestreaming of your event)
~ Technical Event Room Requirements ~
Approximately how many guests are you expecting ?
Please upload your seating chart & any room sketches...

Browse Files

Cancel of
In order to avoid reverb-echo in your Video Recorded Livestream, we prefer to set-up our Computer Directors-Booth in a separate room. A chair-closet usually suffices.
We usually run several audio/video cables between this room and our Cameras, sound-mixer, and video projector (if used).
Do you have an adjacent small room to this main room for our booth?

Yes No

Small Room widget
If we have to set-up our booth in the same room as the event, we will not be able to have communications with our camera-ops and may have reverb/echo issues, therefore we cannot be held responsible, for affected quality of your stream and/or video recording.

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We prefer our rear camera(s) to be 50 to 75 feet back from the front stage, on two 24" risers. Please make arrangements with the facility to supply us with these risers the night before, or before we arrive at the event for set-up.
Will we have two 24" risers available before we arrive ?

Yes No

Small Room widget
Please make every attempt to have these Camera Risers ready, as we otherwise cannot be held responsible if we are not ready set-up by the start of the event.

WiFi widget
In this case we can only offer to Video Record your event and upload to the internet at a later date.

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If you are Livestreaming, we require a minimum of 20Mbs Download and 10Mbs upload internet speed. Does the facility offer at least these minimum speed requirements? (please ask facility IT manager for answer)

Yes, the Internet speed requirements are fast enough fro Live Streaming No, The Internet is too slow for streaming at this facility and cannot be relied upon.

Internet Speed Requirement - widget
If Internet speed is too slow, we, TVP LIVE, Rich Tamayo and/or any of his agents, shall not be held responsible or liable for Internet glitches, down-time or failure to broadcast your Livestream, and/but full payment for our services applies. Your other option in this case, is to simply record the event (Switched Live) then we can upload the program at a later date. Inquire within...

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How far is the closest wired Ethernet Internet wall-port to the adjacent room where our booth will be located?

Within 25 feet, inside the same room as the video booth Approximately 50 - 100 feet away from the video booth 100 to 200 feet away from the video booth Beyond 200 feet from the video booth
Is this Ethernet jack completely available and open at all times for our use?

Yes No Unsure

Internet Access widget
Please make arrangments for us to physically have access to the Ethernet Jack and make available any passwords needed to have full bandwidth access to the Internet with no locks or limitations.

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Does the facility IT department manager need our machine IP addresses beforehand, in order to unblock our output Livestream upload/downloads ? Please have them contact Rich Tamayo on his cell (818) 489-9653.

YES, the Facility needs Rich's IP addresses. No, The Internet is not metered and is completely open for your use. I don't know and will have the Facility contact Rich at the number listed above.
~ Legal ~
Click on desired entry to read our terms, W-9 and/or Insurance Policy
Choose an entry to read

Terms - widget
Terms of Service:

TVP LIVE operates on a “first pay, first served” basis. Clients who choose to pay a minimal 50% retainer will secure their event date on our Calendar over those who do not pay the optional retainer fee.

If Livestreaming on Ustream or Livestream, you may choose not to have Commercial Ads,(optional) thus you will be are required to pre-pay a $100. Deposit directly to the online provider (Ustream / Livestream respectfully). This charge is based on the number of expected viewers -vs- streaming time watched and fees range on average from a minimum of $100. (on up depending on hours/viewers stats) You can pay Ustream directly for this fee, or we (TVP LIVE) can place your credit card on file on your behalf. If there is a remaining fee, your card will be billed by Livestream/Ustream automatically after the event is completed.If Streaming on Facebook or Youtube, there are no additional charges, unless you choose to stream on their commercial premium services.

We cannot possibly foresee every instance of electronic abnormalities and/or artistic interpretation indifference(s), therefore we, (Rich Tamayo and/or any of his representing agents) working on TVP LIVE and TVP Studios Inc's behalf shall not be held responsible for any and all claims (including damages) for any reason(s) and shall not be liable for any claimed amounts thereof.

In the unanticipated event that we experience catastrophic equipment failure, we will attempt to use our back-up camera (if available) on a single-line Livestream (and record in camera for archival).

We reserve the right to retain any down-payment and will have to negotiate, if needed with you (the client), any alternative final product(s) from the original as listed herein.

It is solely the responsibility of the client to fully understand our liability limitations listed herein. In lieu of the client’s signature on the actual Invoice (stipulating full understanding and agreement to these terms), any begun or partial payments including down-payment(s) shall be considered as full understanding and binding of this agreement. Alternatively, a signature will also suffice.

Any returned check(s) and/or Credit-Card & PayPal payments stopped may be subject to twice the amount plus bank fees and may be prosecuted to the full extent of the law. Client (herein) forfeits any down-payment paid, if client cancels our services, for any reason, after a down-payment has been paid and processed by our bank.
TVP LIVE - Liability Insurance policy

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~ Your Thoughts ? ~
Feel free to add any more related info that you feel should be shared to us for this production event. Add any info that didn't fit in above answers.
Thank you for filling out this questionnaire.

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TVP LIVE Client Information Questionnaire

Thank you for filling out this questionnaire.