• Your details

  • Before you submit this form make sure you have checked room availability in the 2020 Timetable Viewer for Staff.

  • Event onsite contact details

  • Event information

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  • Please note: If your event finishes after 6pm or is held over the weekend, we will advise security to adjust the programmed building access, as well as air conditioning and lighting. Make sure your event completion time above allows time for room pack-up and clean-up.

  • Venue selection and details


  • The hub and plaza

  • Select the area/s below that you would like to book - refer to the map (PDF)

  • Important Note: If you are an external client (non-Flinders staff member or student) and you have selected any of the following services, a Flinders staff member will arrange on your behalf.

  • Raise a Service One request.

  • Raise a Service One request.

  • Contact digitalscreens@flinders.edu.au for approvals, pre-programming and uploads.

     

  • Submit a request.

  • To organise wi-fi access please follow these instructions.

     

  • Contact events@flinders.edu.au.

     

  • Raise a Service One request.

  • Raise a Service One request.

  • Please ensure all contactors have completed the Flinders University Contractor Induction. View a list of registered contractors.

  • Note: staff should consider bookings in nearby teaching facilities that may be disrupted. View bookings.

    Venue hire staff do not take responsibility for notifying any of the above contacts. This is the responsibility of the event organiser.

  • The Studio

  • * Please note: the table in room 1 cannot be moved but the dividing wall will be opened


  • The Studio room set-up guide.

  • The Studio venue map (JPG)

  • Please ensure the Studio is clean and tidy in preparation for the next user. 

  • The terrace

  • If this is an external or private function your enquiry will be directed to Alere Function Centre for processing.

  • It is the responsibility of the event organiser to check that the venue is clean prior to use. As an outside venue the weather can impact on the presentation of the space very quickly.

    Fridge use - organisers are responsible for removing all food and drink after events otherwise it will be removed during routine cleaning.

    Please contact the Concierge for the remote to the Vergola should you wish the setting to be changed.

  • Please ensure the Terrace is clean and tidy in preparation for the next user. 

  • Please ensure all contactors have completed the Flinders University Contractor Induction. A list of registered contractors can be found here.

  • Please ensure you have notified the Office of the Vice Chancellor - eavc@flinders.edu.au. 

  • Catering and liquor licensing

  • Note: Caterers must be on-site or Flinders registered suppliers. 

  • If alcohol is being served, it is the organiser's responsibility to apply for a University Liquor Permit.

  • Other Information

  • Please note: payment in full is required via our Online Payment Platform prior to your booking to avoid cancellation of this and future bookings.

  • Terms and Conditions

    • Ensure Work, Health & Safety Unit are notified if there are any incidents while on site

    • Ensure any portable electrical equipment, including leads, are tested, tagged and up to date

    • Ensure you play the relevant Flinders University Emergency Evacuation video to your guests/audience

    • Ensure you have read and understood the Flinders University Facilities Hire Conditions and booking guidelines. 

    And as the person responsible, accept the booking and use of the University space and facilities on these terms and conditions.

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