This form is only for events occurring on private property. If you are hosting an event on City of Guelph property, like Riverside Park or Exhibition Park, please visit the City of Guelph Special Events page and complete an application.
Please include a proposed site layout with your application.
The site layout must be in one of the following formats:
pdf, doc, docx, xls, xlsx, csv, txt, rtf, jpg, jpeg, png, gif
The Guelph Water Wagon must be situated in a prominent location with adequate room agreeable to City of Guelph Staff. Adjacent space is required for a Water Services outreach booth. A plan must be provided in the event of poor weather (i.e. relocation, cancellation), and agreed to by City of Guelph Staff. A suitable live water connection (i.e. hose bib) must be available for multi-day events as determined by Guelph Water Services, and will be discussed on the first site visit for the event.
Provision of refillable water bottles by the event organizers is encouraged; the City of Guelph will not provide refillable drinking vessels.
The Guelph Water Wagon provides emergency potable water supply to Guelph residents. In the unlikely event of an emergency, these situations take precedence over booked events, and Water Services staff reserves the right to cancel attendance at an event or remove the Guelph Water Wagon from an event in order to fulfill these duties.
The City of Guelph considers attendance levels and event conditions when determining whether the event is suitable for Water Wagon attendance. If it is determined that an event is not suitable for Water Wagon attendance, participation may be declined despite meeting minimum conditions of service. Previous Water Wagon service at a recurring event does not guarantee Water Wagon attendance every year.
The City of Guelph has no control over the mechanical malfunction of the Water Wagon during an event. In the unlikely event of a mechanical malfunction, the City of Guelph reserves the right to remove the Water Wagon from an event.
Events that fail to adhere to the terms and conditions of the Water Wagon service, or provide misinformation with regards to the terms and conditions outlined herein, may be subject to full cost-recovery of the Water Wagon’s participation in an event or withdrawal of the Water Wagon services up to and including the day of the event.
Insurance coverage is necessary in order to protect yourself and the City against any possible litigation (lawsuits) as a result of your event. All groups using the Guelph Water Wagon must have Liability Insurance coverage. The type of insurance coverage required is COMPREHENSIVE GENERAL LIABILITY, inclusive of bodily injury and property damage, in the amount of $2,000,000.00 per occurrence, and should be purchased through your local insurance provider or your organization’s insurance provider. The City requires a CERTIFICATE OF INSURANCE naming the City of Guelph as additional insured.
The provision of the Guelph Water Wagon for the requested event is null and void if proof of insurance is not provided at least one (1) month in advance of the event date.
If you have questions about this form, please contact the City of Guelph’s Water Wagon at 519-822-1260 extension 2491, firstname.lastname@example.org or visit guelph.ca/water.
By clicking submit, you hereby apply for use of the Guelph Water Wagon as set out above and in all supporting materials.
Personal information, as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) is collected under the authority of the Municipal Act, 2001, and in accordance with the provisions of MFIPPA. Personal information collected on this form will be used for the purpose of the administration of the Guelph Water Wagon at an event occurring at a location not on the City of Guelph property or at a City of Guelph facility. If you have questions about this collection, use, and disclosure of this information, contact the City of Guelph’s Access, Privacy and Records Specialist at 519-822-1260 extension 2605 or email@example.com.