POLICY STATEMENT:
This policy covers all persons working, volunteering, or doing business with Lifepoint Church during and after employment, volunteering and/or when business with Lifepoint has been completed or terminated. This policy prohibits confidential information from being accessed, disclosed, or released in any format to or by the individual involved and Lifepoint. In addition, certain information considered confidential by Lifepoint should not be released before obtaining specific authorizations from the appropriate level of Lifepoint staff.
Conduct of Personnel: All individuals are expected to be professional and maintain the highest level of confidentiality at all times, whether dealing with actual records, documents, or conversations, and abide by the obligations of contractual confidentiality agreements. Situations in violation of this policy include, but are not limited to:
a. “Loose” talk among workers/volunteers regarding confidential information
about any staff/ church member, or fellow employee.
b. Allowing unauthorized access to computers, our database, restricted areas of
the building, confidential member information, financial data, or employee
personal information.
c. Sharing of information acquired by persons in the course of their work to
others who don’t need to know the information; accessing information that the
individual doesn’t have the authority to access in the course of their work, or
doesn’t have a need to know to carry out their job duties.
d. Sharing of information relative to confidential Lifepoint matters.
e. Discarding confidential documents in non-secured trash container (shredder
bins must be used to destroy all confidential information).
Examples of Types of Information to be Protected:
1. Member Information: Member information must not be accessed, removed,
discussed with or disclosed to unauthorized persons, either within or outside
of Lifepoint, without the proper consent of the member. All individuals having
access to confidential information are bound by strict moral and ethical
restrictions on the release of confidential data. No individual, therefore, may
disclose to a third party, including his/her own family, information learned
from member records, accounts, database systems, or any confidential
sources during the course of his/ her work. No individual may access
confidential information that they do not have a need to know to carry out
their job duties. Employees may not access, release or discuss any
confidential information of other employees without proper consent, unless
the employee must do so to carry out specific assigned job functions.
2. Storage and Disposal of Confidential Documents: Confidential documents
must be kept in a safe, locked location and only given access to those
individuals to whom you have appointed and are responsible for. Confidential
documents must be disposed of by the method of shredding to prevent a
confidentiality breach and/ or identity theft.
3. Reporting Breach of Confidentiality: Persons must report violations of this
policy. Breaches must be reported immediately to the Executive Pastor for
review and possible disciplinary measures including possible dismissal.
By signing this policy, I hereby certify that I have read this document,
understand its meaning and that violation of this policy is just cause for
disciplinary action up to, and including termination of employment and/ or
volunteering rights.
By signing this policy, I hereby certify that I have read this document, understand its meaning and that violation of this policy is just cause for disciplinary action up to, and including termination of employment, and/or volunteering rights.