Volunteer Application and Agreement -- Aging2.0 OPTIMIZE 2018

Aging2.0 OPTIMIZE 2018 | Volunteer Application and Agreement
APPLY NOW to be a volunteer at Aging2.0 OPTIMIZE, the world stage for innovation and aging, taking place November 14-15, 2018 in San Francisco!

We are seeking a select group of volunteers to help the Aging2.0 staff as we bring together executives, thought leaders, investors and entrepreneurs to showcase cutting-edge solutions at the intersection of innovation and aging.

If you have a can-do attitude, relish in helping people, don’t mind tackling jobs both small and large and do it all with a smile on your face, we invite you to apply to volunteer at OPTIMIZE!

Before you submit your information for consideration, please recognize that volunteering is a commitment to help Aging2.0. Our small staff could not put on a conference of this size, scope and quality without incredible and reliable volunteers to help us ensure things run smoothly. If you are selected as a volunteer:
- You will be required to pay the volunteer ticket rate of $99 (general registration fees for non-volunteers are $799-$999).
- You should expect a minimum of 6 of your 12 total volunteer hours to take place during the conference (November 14-15). Conference set up day is November 13.
We have a competitive selection process for volunteers. Typically we review applications on the 1st and 15th of the month and will notify applicants of your status. If confirmed, you will be sent additional information about scheduling, registration and training. You will need to keep the following requirements in mind if you are selected to volunteer.
- Commit to help Aging2.0 staff put on a spectacular event and ensure you fulfill all assigned shift hours and roles.
- Participate in a 1-hour volunteer briefing/training call before the conference and attend an on-site training meeting.
- In addition to the training call and orientation meeting, volunteers are required to contribute a minimum of 12 hours total volunteer time. Note: We REALLY appreciate our volunteers, so we strive to maximize opportunities for volunteers to hear speakers during their shifts. Please recognize, however, that we depend on volunteers to ensure that everything runs smoothly, so your priority during your shifts is to ensure that your tasks are fulfilled.
- Focus on your volunteer role during your shift - networking should wait until your shift is over.
- Flexibility is key - we may need to make changes to your assigned role or shift times last minute.
- If any sessions are over capacity, volunteers are expected to offer their seats to other attendees, even when off-duty. We will have TV monitors available for overflow viewing.
Volunteering at Aging2.0 OPTIMIZE is a fantastic experience. You'll get to know great people, contribute to creating a phenomenal event, and when you are not volunteering, you'll be able to enjoy conference sessions and networking events. Meals are included during the event.

Please fill out the application below if you think you've got what it takes to be a great Aging2.0 volunteer! Please be aware that we typically receive more applications than we have shifts to fill so we, unfortunately, cannot accept all applicants.

If you definitely want to attend the conference, we encourage you to purchase a general admission ticket HERE. If you are later accepted as a volunteer, we will refund the difference in the ticket price. Please contact optimize@aging2.com with any questions or concerns.

Thanks for your willingness to pitch in and help us make OPTIMIZE a huge success!

Note: You cannot save this form and complete later. Make sure that you have all the information required before you start the form. All items marked with an asterisk (*) are required fields that must be completed to submit the form.
General Information
Name *

First Name Last Name
Company/Organization/University *
Job Title *
Or Area of Study if you are a student
Email Address *

Confirmation Email Please check that you typed your email address correctly so we can reach you!
Cell Phone Number (for Aging2.0 staff use only) *

Area Code Phone Number
Aging2.0 staff will text volunteers during the conference re: assignments or help needed. If you aren't able to send/receive text messages, please let us know.
Mailing Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code Country
Are you active in an Aging2.0 Local Chapter? If so, please list chapter and role, if you are part of a chapter team.
Have you volunteered at an Aging2.0 event in the past? *

Yes No
Which Aging2.0 event(s) have you volunteered at? Please describe your responsibilities at the event.
Tell Us About Yourself
Handy Skills you possess (check all that apply). The more you check, the more likely we can use your talents, but please don't check any that don't apply. *

Runner/Gofer - I'm friendly and flexible and willing to help out however I can. I am an all-around-whatever-you-need type of person willing to be at your beck and call Conference Prep - No one can stuff and alphabetize name badges or inventory a box of items as well as I can! Registration - Conversant with the alphabet and able to find name badges by last name quickly and with a smile Registration - I CAN BRING MY TABLET OR SMARTPHONE to help check in attendees with the Eventbrite app Room/Hallway Monitors - Greeter, capable of keeping speakers ready and on time. Able to "herd cats" to get people into sessions. Not afraid to politely shush noisy people away from session doorways so they don't disturb experience for attendees Badge Checker/Usher - Friendly, yet formidable. Not shy about asking people to show their badge and won't waver to direct someone to the registration desk no matter how creative their excuse about why they don't have a badge Hospitality - I'm the best at helping people find their way. I might even be able to twirl an arrow sign (or at least hold one to point people in the direction of food)! If I see people looking lost or in need of help, I'm on it! Event Coordination - I've got event planning experience and am adept at helping with food or venue issues as well as keeping an eye out for what needs to be done and jumping in to take care of it without much direction Set-up - I prefer working behind the scenes, putting up signs, setting up tables, and keeping things organized and cleaned up Media Blogger- I'm a social media whiz and would love to help with promotion before and during OPTIMIZE Move In and Out - I HAVE A CAR, and am willing to use it to help schlep stuff to/from Aging2.0's office at (2nd & Howard) to/from the War Memorial (Van Ness & McAllister). Pre Conference Volunteer Help - I live in the SF Bay Area and available to help in the days and months leading up to the conference
If there are any specific roles not identified above that you would like to be considered for, please describe here.
Anything else we should know when evaluating your volunteer application? Any special skills that might be handy at a conference? Also anything we should be aware of when assigning your roles (e.g., if you have difficulty standing for long periods). If you need to book flight reservations, let us know and we'll try to let you know ASAP if you've been selected or not.
Are you comfortable lifting and moving objects up to 25 lbs? *

Yes No
Please list your t-shirt size (for Volunteer t-shirt to be worn during your shifts) *

Small Medium Large Extra Large XXL
Agreement
If I am selected as a Volunteer for Aging2.0 OPTIMIZE 2018, I understand and agree to the following terms:
- Volunteers do not receive complimentary registration; I will need to register and pay the discounted volunteer registration fee of $99.
- I will assist with preparatory, on-site, and/or wrap up tasks as assigned, and I'll be flexible because I understand that roles and assigned times may have to be changed based on where support is most needed.
- I understand I will be required to support the Aging2.0 team by volunteering 12 hours and that I must also participate in a volunteer training call and an on-site orientation meeting.
- I will focus on the jobs I'm assigned and will wait until my shift is over to network or attend sessions.
- I'll be polite, professional and courteous and will be a great representative of the Aging2.0 team. I will take care of attendee needs with a positive attitude and a smile, even when confronted by difficult people.
- I'll happily wear the Aging2.0 volunteer t-shirt.
- If I am unable to fulfill my volunteer commitment, I agree I will pay the regular conference registration fee.
Please sign below to acknowledge you agree to the OPTIMIZE Volunteer terms above and press Submit. You'll see a "Thanks" screen and receive a confirmation email if your submission goes through. If you don't see the Thanks screen, check your application for errors or mandatory fields (indicated by an asterisk *) that were left blank.

Thank you for helping us to make this a terrific conference!
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Aging2.0 OPTIMIZE 2018 | Volunteer Application and Agreement

General Information

Tell Us About Yourself

Agreement