By-law 6. Nominations and Election
Section 1. Method of Nominations. The Nominating Committee shall consist of the Immediate Past President of SBI, who serves as chair, and three members appointed by the Immediate Past President.
No member of the Nominating Committee may be nominated at that time for any office. In the event a member chooses to be considered for nomination, he/she shall withdraw from the Nominating Committee, and his/her place shall be assumed by an appointment by the Chair.
Not less than three months before the planned date of the next annual meeting, the Nominating Committee shall communicate to the membership the open positions and solicit candidates. Not less than two months before the annual meeting, the nominating committee shall nominate candidates for each office to be filled, whether newly established by the Board or falling vacant during the year. The Immediate Past President, shall notify the membership immediately of these nominations.
Not less than thirty days before the next annual meeting the Chair shall send to each member a brief biographical sketch of each nominee, along with a ballot form. Prior to the ballots being sent out, each nominated candidate shall submit to the Chair a signed statement of acceptance of nomination. Acceptance may be by email.
Section 2. Method of Election. No ballot shall be counted unless it is submitted by a qualified voter to indicate his/her choices and is returned to the Immediate Past President not more than one month after the date of posting of the ballots to the membership. The ballots shall be counted by tellers appointed by the Nominating Committee and the results of the tally shall be announced at the next annual meeting or at the earliest opportunity, at which time the candidates receiving the largest number of votes for the offices to be filled shall be declared elected. In the event of a tie vote for any office, the members present and at the annual meeting shall choose between the tied candidates by written ballot. The Nominating Committee at their discretion may use an independent organization such as a Certified Public Accountant to count the votes and report to the Chair of the Nominating Committee.
Section 3. Publication of Election Results. The Immediate Past President shall immediately announce the results of each election to the Board and to the nominees, and shall subsequently publish the names of the new officers in a communication sent to SBI members