Calendar Request

Calendar Request

Submission Guidelines: Calendar requests must be submitted at least three weeks in advance of your event (four weeks if you need childcare). Calendar requests that do not meet the submission guidelines require the approval of the Executive Pastor. Please enter as much information as possible regarding your event.
Your Name*

First NameLast Name
Your Email*
example@example.com
Point of Contact for Event*

First NameLast Name
Point of Contact for Event Email*
example@example.com
Name of Event*
Date/Time Begin*

MonthDayYear
DateHourMinutesAM/PM Option
Date/Time End*

MonthDayYear
DateHourMinutesAM/PM Option
Is this a recurring event?*

YesNo
Enter Dates of Recurring Event
Enter all of the dates that the event will occur, one line at a time.
Recurring Event Begin Time

:HourMinutesAM/PM Option
Recurring Event End Time

:HourMinutesAM/PM Option
Preferred Room number (If your event is onsite, we will do the best we can to get you the room you request - if your event is offsite, please list the venue)*
Are we partnering with another group for this event? For example, concert or conference.*

YesNo
Name of partnering group
If you have not already done so, please meet with the Executive Pastor to discuss the event and create a facility use agreement. All events where we work with out side groups require a facility use agreement. Thank you.
Name of Staff Person who will be on-site during this event*
Will you need custodial support DURING this event? This does NOT include any set-up that takes place prior to the start of your event.*

YesNo
Does this event require setup time?*

YesNo
Date and Time of Setup (for larger events set-up may be put in as a separate event for a/c and scheduling purposes)

MonthDayYear
DateHourMinutesAM/PM Option
Setup Notes (use if event occurs on multiple days ex: wedding/receptions)
Number of people expected for the event. If this is a discipleship class, please indicate the number of on-site people you expect. On-site registration will be capped based on space availability and set-up required *
Is there a price to participate in this event?*

YesNo
Price
Has the budget for this event been approved?*

YesNo
Please indicate which department and account numbers in your budget the registration fee is to be credited to - if your event is free, please enter "no cost"*
If this is a discipleship class (Tues, Wed, Thurs or Sun) will it be offered online?*

YesNoThis is not a discipleship class
Do you need a Zoom (hybrid) set-up for this event?

YesNo
If you requested a TV for your event and need a specific TV Cart, please choose from the selections below.

TV Cart#1 - 53" with DVD player and PCTV Cart#2 - 55" with DVD player and PCTV Cart#3 - 54" with PCTV Cart#4 - 57" with DVD player and PCTV Cart#5 - 59" with DVD player and PCTV Cart #6 - 54" with PCTV Cart#7 - 53" with PCTV Cart#8 - 53" with PCTV Cart#9 - 54" with PCTV Cart#10 - 55" with DVD player and PCIt doesn't matter which cart I have as long as I have a TV in the room.
Will you need security for this event? Officers are required for events where 100 or more people are expected. Cost for officers is $50 - please include this cost in your budget planning.

YesNoNot Sure
If yes, how many?
Not sure, eh? Contact Anna and she can help you out.
Rooms

300s400s600s800sCraft RoomWorship CenterCreative ArtsGuest CentralGymOld AtriumNew AtriumPreschoolLibraryShelterCreative Arts Choir RoomWoodshopOther
300s

301302303304305306307308
400s

401403404405406407408409/412
600s

600601602604605606/610607608609611612614616618650652654653655656657658659660662664
800s

800801802803804805806807821822823825
Please choose a standard set-up for this event*

Chairs (Discussion) - This is for discussion groups. Chairs in a circleChairs (Teaching) - This is for chairs ONLY in a teaching environment, facing the white board if possibleDiscussion Set-up with Tables - This is for LARGER tables with chairs around the tables to accommodate discussion and room needed for class resourcesClassroom Conference Tables - This is for CONFERENCE (small, skinny) tables and chairs in a teaching environment, facing the white board if possibleClassroom with Tables - This is for LARGE tables and chairs in a teaching environment, facing the white board if possibleMeal Set-up - This is for round tables with chairs and serving tables for foodFloor Cleared - No chairs or tables in the roomNo Set-up Needed - This is for events where set-up in not necessary and the room will be utilized as-isCustom - For the occasional event that has needs outside of what we can provide. This will be used mostly for building rental by community. Upload diagram to this request form
You picked a setup with tables. Would you like to have cloth table coverings for this event? (Please remember you are responsible for the cost of laundering the tablecloths.)

I would like black cloth tableclothsI would like white cloth tableclothsI would like black disposable table clothsI would like white disposable table clothsNo
Set-up Notes
What entrance(s) need to be open for this event?

A (Main-for Special Events in the Worship Center, Wed Nights and Sun Mornings)C (CAM)D (Welcome Center-for meetings in Guest Central, Special Events in the Worship Center, Wed Nights and Sun Mornings)F (for meetings in the 600's, Craft Room, Wed Nights and Sun MorningsG (Shelter-Events in the Shelter and all Student Events, Wed Nights and Sun Mornings)J (Gym-For events where Gym is used including use by outside organizations)Preschool
Do people need to register for the event?

YesNo
Date Registration Opens

MonthDayYear
Date
Date Registration Closes

MonthDayYear
Date
Please include the description of your event for the registration. This is what people see on the website.
Is there a maximum number of registrants for this event? - use this for events and team or committee meetings only, not on-site classes
If so, how many?
Please provide the details that need to be collected on the registration form. Such as food allergies, emergency contacts, etc.
Please list any specific information you want the registrant to receive in their confirmation email. Ex: Where/what time to meet, etc.
Services Required

KitchenTech (includes TVs, Mics, other Audio/Visual needs)Marketing/CommunicationsOther
Do you need childcare for this event?*
If so, approximately how many children will need care? Please provide Tiny and/or Lisa with final count and ages two weeks prior to your event
Kitchen Needs (list any drinks you need: tea, iced water, lemonade, coffee) PLEASE NOTE: Iced tea will not be provided for events less than 20 people.
If you are serving a catered meal for this event, please list caterer's name below
Tech Needs (Please be sure to coordinate with Lee so he knows your specific needs.)
Include tv, microphones, lighting, audio and related visual requirements. Let us know if you need a tech person onsite to support your event.
Other Needs
Marketing & Communication

Please provide additional details to allow for proper marketing of the event.
Deadlines for Communication Submissions:
Connect Card - Tuesday @ Noon | Weekly Email - Tuesday @ Noon | Potty Poster - Tuesday @ Noon | Social Media - 1 Week | Community Publications - 2 Weeks
Description of the event
Please be as specific as possible, otherwise you will be peppered with several clarifying questions. Some may even be relevant to your event.
If this is a recurring event (ex. Men's Breakfast, Varsity Bus Trips, etc.) Please list the date of each event and the date you would like marketing to start for each event below.
Where would you like this information shared?

Connect CardPotty PosterWebsite (Events section)AnnouncementsSocial MediaWeekly EmailLocal PublicationsOther
If you want your event in The Connect Card, Potty Poster or Weekly Email please specify the dates you want it to begin and end here.
Sunday you want your promotion to begin.

MonthDayYear
Date
Sunday you want your promotion to end.

MonthDayYear
Date
If you would like a certain graphic or logo put on the website with your event please attach that graphic here. Please be aware that we may not use it.

Browse Files

Cancelof
If you need graphics designed for this event. Please use the Communications Request form.
Should be Empty:

Calendar Request

Marketing & Communication