2024 ART FEST VENDOR RULES, REGULATIONS, AND LIABILITY RELEASE
1. The City of Santa Fe Springs (“City”) shall provide each vendor with the following items: (2) two-day event passes, (1) 10 ft. x 10 ft. white canopy (walls will be supplied for food vendors), (1) 6 ft. table, light, & (2) chairs. Vendor is responsible for providing any additional tables, chairs, or items for their booth or display
2. Vendors must keep all tables and goods inside their assigned 10’x10’ booth space.
3. Vendors may not solicit or sell outside of their assigned 10’x10’ booth space.
4. Vendor may only sell goods that were listed on their application. If a vendor wishes to sell other goods, they must be disclosed on the liability waiver page.
5. Optional Electrical $25 fee must be paid for in advance. All items to be plugged in must be pre-approved by the Art Fest Vendor Coordinator. Portable generators or other power sources are not permitted.
6. Vendors are fully responsible over all items, equipment, art, etc. that they bring as well as load in/load out. Vendors will not have vehicle access to their booth location and should be prepared to transport their goods by hand cart.
7. Wi-fi is not available for vendors.
8. Vendors and their employees, volunteers, or agents are expected to dress, groom, and act in a professional manner at all times during the event. Event management reserves the right to remove vendors or prohibit their entry into the event on this basis.
9. Vendors may not sell any type of food, candy, gum, drink, etc. unless they are an approved food vendor. The City will secure health permits for food vendors, but food vendors are solely responsible for complying with County of Los Angeles Health Department regulations. Vendors selling food who do not comply with these or County health regulations will be required to shut down operation during the event. Alcohol may not be sold without prior permission from the City and ABC permits.
10. Vendors may not use sound amplification devices, play music, or create unnecessary or distracting noises during the event.
11. Vendor must leave their booth in the same condition in which it was found. Vendors are responsible for removing all trash, including sweeping smaller debris.
12. The sale of alcohol, illegal items, drug paraphernalia, counterfeit, weapons and associated products, or misrepresented items are not permitted. All items sold must be family friendly.
13. Vendors may not sell copyrighted, trademarked, patented, or otherwise licensed products without providing a letter of resale authorization from the owner of said holding permitting them to sell at the event.
14. All vendors are responsible for holding a California Board of Equalization Seller’s Permit and collecting the proper tax in accordance with Federal, State, and local law.
15. Vendors may sell only products. Services such as palm reading, piercing, massages, personal health services, and other similar services is not permitted.
16. Vendors will not receive a refund in the event of cancellation, unless the event is canceled by the City. Vendors should be prepared to display in inclement weather.
17. Vendors must have their booth fully set up and staffed by 4:00 pm on Thursday, April 25th. Vendors may not begin breaking down their booth until after the event closes on Friday, April 26th.
18. Booth spaces are assigned by the City and may not be changed. Subletting or otherwise sharing your booth without the City’s consent is strictly prohibited.
19. The City reserves the right to remove any artwork or product it deems inappropriate for the event from your display or alter any booth for safety reasons at its sole discretion.
20. Food vendors are responsible for their own ice. One sanitation stations with 3 compartment sinks will be provided, but vendor is responsible for individual boot hand wash station and disposing of grease properly.
21. WiFi is not available at Heritage Park.
I, {contactPerson}, an Agent authorized to act on behalf of {companyName}(“Company”) have read and agree to adhere to the above Vendor Rules and Regulations and fully understand that my participation in the 2024 SFS Art Fest event scheduled for both Thursday, April 25th, 2024 from 5:00 PM to 9:00 PM and Friday, April 26th, from 3:00 PM to 11:00 PM (the “Event”) may expose me to the risk of personal injury, death or property damage. I hereby acknowledge that I am voluntarily participating in the Event and agree to assume any such risks. I hereby release, discharge and agree not to sue the City of Santa Fe Springs, its officers, employees and agents (collectively, the “City”), for any injury, death or damage to or loss of personal property arising out of, or in connection with, my participation in the Event, from whatever cause. In consideration of being permitted to participate in the Event, I hereby agree, for myself, my heirs, administrators, executors and assigns, that I shall indemnify and hold harmless the City from any and all claims, demands, actions or suits, arising from or in connection with my participation in the Event. I HAVE CAREFULLY READ THIS DOCUMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY, AND SIGN IT OF MY OWN FREE WILL. I have read and fully understand the enclosed “2024 ART FEST Vendor Rules and Regulations” and agree to comply with all provisions listed within. I understand that failing to comply with these regulations may result in my removal from the event without refund, prohibition of participation in future City of Santa Fe Springs events, and/or legal action in accordance with Federal, State, and local law.
BY SIGNING, I AGREE TO HAVE CAREFULLY READ ALL INFORMATION PROVIDED IN THIS VENDOR APPLICATION AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY, AND SIGN IT OF MY OWN FREE WILL.