30 Day Questionnaire

Final Meeting Questionnaire

Welcome! These questions must be answered prior to attending a final appointment for your event with The Estate at New Albany. We realize this questionnaire is long, but it will ensure that your event is flawless! Please let us know of any questions by e-mailing us directly at kylie@theestatenewalbany.biz
Client's Name *

First Name Last Name
Client's E-mail *
example@example.com
Please select your event date *

Month Day Year
Date
Arrival Time *

: Hour Minutes AM/PM Option
Note: Two hours before the start of your ceremony time are included in your ceremony package (i.e 3:30 p.m. arrival with a 5:30 p.m. ceremony). Additional time may be purchased by the hour at $150 each.
Ceremony Start Time (time you will be walking down the aisle. Guest seating begins 30 minutes prior) *

: Hour Minutes AM/PM Option
Where will your ceremony take place? *
Would you like to add the In Case of Rain Plan - $295? *
Outdoor ceremonies only. We will set up both indoor & outdoor ceremony spaces to your guest count on wedding day in case of rain.
Reception Start Time (30 minutes after ceremony start time. This is the start of your cocktail hour) *

: Hour Minutes AM/PM Option
Reception End Time (5 hours after reception start time, unless more time is purchased) *

: Hour Minutes AM/PM Option
When are your RSVPs due? *

Month Day Year
Date (MUST be before 21 days pre-wedding)
What is your TOTAL guest count as of now? *
*Always include wedding party and couple.
How many of those are adults? *
Please make sure the adult & child counts add up to your TOTAL guest count.
How many of those are children, ages 2-10? *
*Children under the age of 2 do not get a meal or get counted in your guest count. However, if you need a high chair, please let us know below.
How many high chairs will be needed?
We have 5 high chairs on-site. Please include what tables these need to go at in your seating chart that is sent to Kylie no later than 10 days before the wedding.
How many at your head table?
Catering Selections
Which dinner style have you chosen for your event? *
For appetizers, I have chosen: *
*Two appetizers are included in Buffet & Family Style events. Three appetizers are included in Superior events, & two appetizers + one display are included in Platinum events. Additional appetizers are $4.25 per person.
For my salad, I have chosen:
*House is included in Simply Elegant Package. **Included in Superior Package. ***Included in Platinum Package
For my two entrees, I have chosen: *
*Two entrees are included in your package. Additional entrees are $6 per person.
For my sides, I have chosen: *
*Plated events have pre-designated sides for each entree. Two sides are included in your package. Additional sides are $4 per person.
Will you need children's meals? (Ages 2-10, Chicken Fingers/Gourmet Mac & Cheese/Fruit) *
Under the age of 2 will not receive a meal unless requested.
How many children's meals will you need? *
*Reminder, children are ages 2-10. We will need names & table numbers of any guest receiving a children's meal NO LATER than 10 days before the wedding.
Will you need any specialty meals? (vegetarian, vegan, gluten free, etc.) *
Please explain specialty meals needed and how many of each. If none, please type "none." *
*We will need names & table numbers of any guest receiving a specialty meal NO LATER than 10 days before the wedding.
What meal would you like to serve your vendors? *
We require that you choose a meal to feed your vendors (DJ, photographer, videographer, etc.).
How many vendor meals will you need? *
Please ask vendors if they need a specialty meal & list it below, if needed. If none, please type "none." *
*We will need names & table numbers of any guest receiving a specialty meal NO LATER than 10 days before the wedding.
Are you interested in adding Late Night Bites?

Taco Station - $7.95 per person Soft Pretzel Station - $7.95 per person Old Fashion Popcorn Station - $7.95 per person Build-Your-Own Slider Station - $7.95 per person Bananas Foster Station - $7.95 per person Assorted Flat Bread Pizza Station - $5.95 per person Mini Cheeseburger Station - $5.95 per person Chicken & Waffles Station - $5.95 per person Select Appetizer Menu Options - $4.25 per person
Beverages/Bar
All packages include the following: House Beer & Wine for 4.5 hours

Budwesier, Bud Light, Michelob Ultra, Yuengling Lager

Cabernet, Merlot, Chardonnay, White Zinfandel, Moscato, Rosé

Soft Drinks: Coke, Diet Coke, Sprite

Coffee, Decaf, Water, Iced Tea
If you are interested in adding liquor to your bar, please select which tier *

Cash Bar (No Charge) House Liquor ($10 per person) Premium Liquor ($15 per person) Platinum Liquor ($20 per person) My Package Already Includes Liquor (Superior or Platinum) Not Adding Liquor to My Package
Do you want to add a champagne toast? *
$3 per person. Superior & Platinum Packages include a champagne toast, unless previously removed from package.
Do you want to add White Claw to your bar package? *
$3 per person. Variety packs only, cannot guarantee flavors.
Are you interested in adding a craft keg of beer? *
We will go over which types/brands at the final meeting.
If interested in a craft keg, please list your top 3 choices.
We require a list of your top 3 choices. We will be diligent in trying to find your top choice first, but we are only able to provide what the distributers & breweries have in-stock & available (seasonal options are only available within their respective season).
Would you like to add the Portable Bar for Cocktail Hour? *
Cost is $425 if guest count is under 175. Complimentary if guest count is over 175. Open for cocktail hour only & only serves beer & wine.
Are you interested in adding a Simple Times signature drink? *
75 servings = $350 140 servings = $500
What type of signature drink would you like to add?

Pineapple Mule Pomegranate Mule Raspberry Mule Strawberry Lemonade Blackberry Lemonade Blood Orange Lemonade Blueberry Basil Lemonade Mint Lemonade Blueberry Iced Tea
Which type of liquor would you like in your signature drink?
LEMONADES served with choice of vodka, rum, gin or champagne MULES served with choice of vodka or bourbon ICED TEA served with choice of vodka or bourbon
Would you like any beverages, other than water, in the suites before your ceremony? Beer is $50 for 24. Wine & Champagne are $24 per bottle. Please include selections below if applicable. *
Outside alcohol CANNOT be brought into The Estate at any time. You will forfeit your $450 security deposit if it is brought in. Options are Budweiser, Bud Light, Michelob Ultra, Yuengling, Merlot, Cabernet, Chardonnay, White Zinfandel, Rosé, Moscato, or Champagne.
Florals
Have you designed your centerpieces with our in-house florist? *
If you are not using our florist, please provide vendor information in the vendor section of this form. They will be responsible for setting up & tearing down ALL florals DAY OF WEDDING. All items MUST be removed on night of wedding.
Is our in-house florist assisting you with your ceremony florals? *
If you are not using our florist, please provide vendor information in the vendor section of this form. They will be responsible for setting up & tearing down ALL florals on DAY OF WEDDING. All items MUST be removed on night of wedding.
Would you like to rent our votives (choice of 6 colors) for your guest tables, or any other tables? *
Up to 5 votives per table at $1 per votive.
Are you bringing any additional items to use in your centerpieces/on guest tables? If so, note these items below. *
Cake
Would you like us to SERVE or SAVE the top layer of your cake? *
How many tiers of cake are you expecting? *
As a friendly reminder, amount of tiers is dependent on your final guest count.
Will you have florals on your cake? *
We need to know this information ahead of time so that our pastry chef can put them on the cake properly.
Please list any cake decorations you plan to bring (topper, silk flowers, ribbons, etc.) *
Items must be brought to The Estate the Wednesday of wedding week, or scheduled at another time with Kylie.
Please confirm the flavors and fillings for each layer of cake starting at the bottom. *
If you do not know, please get this information directly from Cindy or Michelle from Enticing Icings.
Would you like to use our cake knife and server at no additional charge? *
What type of cake stand would you like to use? *
Any additional comments:
DJ/Entertainment
We are using the Estate DJ for *
If you are not using our DJ you will need to provide a timeline of the evening at the final meeting. Outside DJs/bands are not permitted to use The Estate's sound system at any time.
Our DJ's Name is: *
If you are not using our DJ you will need to provide a timeline of the evening at the final meeting. Outside DJs/bands are not permitted to use The Estate's sound system at any time.
Have you had a consultation with our DJ to create a timeline of the evening? *
If you are not using our DJ you will need to provide a timeline of the evening at the final meeting. Outside DJs/bands are not permitted to use The Estate's sound system at any time.
Will you have live music for your ceremony?
Do you need microphones for your ceremony?
If you have chosen not to use our DJ, microphones are NOT available. Your Outside DJ must provide them with their sound equipment.
Have you hired a live band for your reception? *
Are you planning to do a sparkler send-off at the end of reception? *
The Estate provides 20 inch sparklers, lighters, sand & buckets for extinguishing, & a fire extinguisher. $275 flat rate. Per the contract, client cannot provide their own.
Any additional comments:
Linens
Have you made linen selections for your wedding? *
*Linen colors may not be guaranteed if we do not have a pre-order in the system (most often completed at the detailing meeting).
If so, please confirm what color & material table linen you would like? *
Polyester & Satin are included materials in the package.
If so, please confirm what color & material napkin linen you would like? *
Polyester & Satin are included materials in the package.
If so, please confirm what color & material linen you would like for the cake table? *
Polyester & Satin are included materials in the package.
Would you like to add linens to high top cab tables? *

Yes - $15 each (we usually have 6 tables) No - I will keep them in the house linens (black)
If so, what color & material linen would you like?
Polyester & Satin are included materials in the package.
Are you interested in specialty linens (i.e. overlays, runners, chair sashes, etc.)?
Please describe specialty linens in comment section below.
Do you want to rent chargers? *
These go under each person's plate as a decorative item on the table. In-house & outsourced rentals available.
Do you want to rent our gold flatware? *
Silver is our standard, included in the package flatware. We offer gold as an upgrade at $1.75 per guest.
Additional comments:
Additional Information
Are there any package additions you would like to add? Please select ALL additions, even if they are already included in your portal/package. *

Pamper Package - $450 Photo Booth Package - $625 Photo Booth Printer + Guestbook - $125 Light Up Your Night - $695/$795 White Ceiling Sweeps Only - $350 Mink Ceiling Sweeps Only - $450 Uplighting Only - $350 Sparkle It Up - $525 Light Up Your Night/Sparkle It Up Combo - $1,050 Copper Square Arch - $55 Copper Triangle Arch - $80 White Chiffon Fabric Backdrop - $325 Gold Candlesticks - $4.25 each Cigar Bar - $425 Warm and Toasty - $425 Lawn Games - $225 Pre Ceremony Thirst Quencher - $80 Pre Ceremony Snack - $48 per tray S'mores Station - $4.75 per person Dessert Collection - $4.75 per person NONE
Will you provide favors?
We will go over details, types of favors, set up, etc.
What is your color scheme?
If you have the lighting package, what uplighting color would you like?
Do you or your vendors need any additional tables?
*$15 per additional linen. If we are not notified at the final appointment, additional tables CANNOT be provided.
How many guest tables are you planning? *
*NOTE: Final guest count determines the number of guest tables provided. Additional tables above what is required for your guest count (10 per table, not including head table) will incur a fee (to cover the linen, centerpiece, etc.): Buffet Meals = $75 per table, Plated Meals = $55 per table, Family Style Meals = $155 per table
Will you have a seating chart? *
Do you need an altar table for your ceremony? *
This is for a unity candle, sand ceremony, knot tying ceremony, tree planting ceremony, etc.
If so, please confirm what color & material altar table linen you would like.
Have you scheduled your rehearsal date and time yet? *
*Rehearsals cannot be scheduled until 30 days prior to your wedding due to other events going on at the facility. This is outlined in your contract.
Contract Reminders

Please type your full name in the box provided next to each of the below statements acknowledging you understand these contract reminders.
I understand the rain plan in my contract. If I want The Estate to set up the ceremony in the Forest & Noble Room, I must let them know by Wednesday of wedding week. Otherwise, it is California style. *Unless you have purchased the "In Case of Rain" plan, then the final decision must be made three (3) hours pre-ceremony. *
Please type your full name here.
I understand the NO GLITTER or CONFETTI policy in my contract. I will not bring in any items with glitter or confetti to the facility (confetti includes biodegradable & floral varieties). If The Estate finds glitter or confetti on or in any of my items, my $450 security deposit will be forfeited. *
Please type your full name here.
I understand that absolutely NO ALCOHOL can be brought into The Estate / on property at any time during my wedding day. If The Estate finds any outside alcohol my $450 security deposit will be forfeited. *
Please type your full name here.
I understand that The Estate will enter the suites to remove catering items (platters, plates, glassware, etc.), place cards & gifts for safe keeping during reception, & clean any trash/discarded items throughout the evening. *
Please type your full name here.
I understand that all vendors, family members, wedding party members, & the bride + groom cannot enter the venue until the contracted arrival time. *
Please type your full name here. Please also note, per the contract, the security deposit will not be refunded if client/vendors arrives earlier than contracted time or remains on property later than contracted.
I understand that, per the contract, all items (Estate & couple provided) may not be set & ready upon contracted arrival time. Set up will be completed before the start of the wedding. *
Please type your full name here.
Contact Information

You're almost done...
What is your photographer's name/company? *
What is your photographer's phone number? *
What is your photographer's e-mail address? *
If you do not know this - please make sure to have this information at your final appointment.
Please list ALL other non-Estate provided vendors and their telephone number as well as e-mail address. *
What is your means of transportation for the wedding party and guests?
*If you will be using a party bus for the wedding party, we will take any coolers/alcohol that have been on the party bus upon arrival & store them in the office. We will return ALL items at the end of the night, but this ensures that outside alcohol that has been brought in off the party bus is not being consumed by guests/wedding party.
Please list the hotel(s) you've worked with and their contact information.
Who is your GO TO/Event Representative for the day of the wedding? *
*This person is usually a maid of honor, mom, or someone close to you that can answer questions. We try not to bother the couple on their wedding day with simple questions.*
What is their phone number?: *
What is their relation to you? *
When will you be dropping off your decor/items?
We will schedule this, as well as rehearsal, at the final meeting.
Please select the charity that you would like us to make a donation to: *
When you book a wedding with us, we will make a donation to the charity of your choosing.
Please remember to bring the following to your final meeting:

1. Security Deposit Check of $450 made out to "The Estate at New Albany" (to be stapled in your file and not used unless there is property damage, outside alcohol brought to the venue on wedding day, or other such restrictions noted in your contract). If you have given this at the detailing meeting, no need to bring another.

2. Final Guest Count - we cannot wait past 21 business days before the wedding for your final guest count. Example: If you are getting married on a Sunday, we will need final guest count 23 days pre-wedding (21 business days pre-wedding).

3. Seating Chart - after the final meeting Kylie will email the final wedding diagram. Please send your finalized seating chart to Kylie no later than 10 days before the wedding. Note where specialty & kids meals will go & which tables are family tables.

4. Please do not pay the final payment ahead of time.

5. A list of all items that you will be providing for us to set up - this may also be provided at item drop off.

*Please note, number of guest tables is determined by final guest count. We will discuss guest table numbers at the final meeting. Please reference the contract &/or the "Guide to Submitting Final Information" document for the equation to determine number of guest tables.
Should be Empty:

Final Meeting Questionnaire

Catering Selections

Beverages/Bar

Florals

Cake

DJ/Entertainment

Linens

Additional Information

Contract Reminders

Contact Information