2020 Chula Vista HarborFest Terms and Conditions
Read the terms & conditions below, initial each line indicating you have read, understand, and agree to each.
1. PHOTOGRAPHIC RIGHTS: Any reproduction, broadcast, or commercial use of any portion of the event, in any form without explicit written consent of HarborFest is strictly prohibited. HarborFest may, at its discretion, film, photocopy or tape any and all portions of the event for commercial use.
2. INDEPENDENT CONTRACTING: It is understood that the Exhibitor is an independent contractor, not an employee of HarborFest. Nothing herein shall be construed to make a partnership, agency, or joint venture between the Exhibitor and HarborFest.
3. Rented Space: All business or other activity must be conducted within the rented space only!
4. Use of SOUND SYSTEMS is a privilege. Systems may be confiscated where sound is audible more than 20 feet from the source. Don’t forget to purchase electricity if required.
5. Balloons and Inflatables: All balloons and inflatables are strictly prohibited.
6. ALCOHOL: Alcohol beverage sales are prohibited. Sale of or giving away of alcoholic beverages is strictly prohibited. Consumption of alcoholic beverages by exhibitors at their booth is grounds for immediate expulsion and/or exclusion from participation at future events.
7. BEVERAGE SALES: HarborFest reserves the sole right to sell spring water, energy drinks, carbonated beverages (soda and water) coffee, and alcohol. Beverage partner details will be announced at a later date.
8. TRASH: Exhibitors MUST NOT put Exhibitor generated waste in cardboard trash receptacles provided for attendees. Any food/cooking, exhibitor waste found in cardboard trash containers provided for attendees will result in forfeiture of deposit. Exhibitors must provide trash receptacles for waste generated by their booth. Oil may NOT be disposed of on festival site. Improper bagging of food, food waste, oil disposal, oil left in space, excess trash, carpeting, quantities of brochures, large amounts of decorations will be cause to forfeit deposit. HELP US KEEP BAYSIDE PARK CLEAN – leave your space as clean as it was when you arrived.
9. BOOTH STAFFING: All exhibitor booths must be staffed during event hours. Failure to do so will result in forfeiture of your deposit. HarborFest staff will be monitoring festival grounds. (NO EXCEPTIONS). Please provide your volunteers/staff a weekend telephone number to use if they have any questions.
10. Indemnification – Exhibitor covenants that it will protect, hold harmless & indemnify HarborFest, City of Chula Vista, Port of San Diego, McFarlane Promotions, Inc. and its sponsors, officers, agents, and employees from any and all claims or liability for losses, injury or damages of any type arising out of or resulting from or in connection with the Exhibitor’s work, activities or participation in the HarborFest events.
a. The HarborFest, City of Chula Vista, Port of San Diego, McFarlane Promotions, Inc. and Sponsors are not liable for lost, damaged, or stolen exhibitor property.
b. In the event of litigation, costs and attorney fees to prevailing party.
11. Workers Compensation Insurance: Exhibitor is responsible for workers compensation coverage for your staff. HarborFest does not carry Workers Compensation Insurance for your crew.
12. Promise of Profit: HarborFest cannot and does not guarantee your sales or profits.
13. FINAL Agreement: This agreement is the final writing and supersedes any prior negotiations.