Terms and Conditions of Agreement
Non-Refundable Deposit Information
Your deposit and signed portraiture contract commission SBP as your photographer. The contract and deposit are a requirement for booking. Your deposit is a non-refundable fee that is deducted from the overall balance of your session type. before.
Final Payments & Invoices
Your session is due the day of the session. If you prefer to pay your collection via cash or check, let me know in advance and I will collect this upon arrival at your session. Otherwise, I send a PayPal invoice two days before your session. Your 14 day turnaround time for proofing does not begin until your final payment has been received.
Sessions that remain unpaid after this period will be subject to a $30/day late fee. If that window passes, the images from the session will be permanently deleted after 4 weeks without further notice. All sessions and products will have a Texas sales tax applied at a rate of 8.25%. No part of any order, including viewing the gallery, will be delivered until the balance is paid in full.
You'll receive each photo as a full-resolution jpeg digital file to enjoy anywhere you want. A matching black and white edit are also included of each image you select. The images you do not select are discarded for quality purposes. Upon receiving your digital proofing gallery, you will then have the option to add additional digital files to your package.
Option to Purchase Rush Editing:
If you would like to receive your gallery before the 14-day deadline you are welcome to purchase rush editing for an additional $200 (plus tax). You will receive your gallery within one business day
What is Soft Proofing?
SBP practices soft proofing on all galleries. Soft proofing means light edits are applied to the top images from your session. This allows me to retouch only the chosen images while showcasing many different images from which you'll select. Full edits such as skin smoothing, eye sharpening, teeth whitening, etc., are completed once you have selected your favorite images. Professionally enhanced final edits are finished within 3 business days after you select your images.
When You Receive Your Proofing Gallery:
14 days after your session takes place you will receive a password-protected private proofing gallery of digital files. This is why sessions are due the day of so I may begin on the editing. The 14 days does not begin until the final invoice has been fulfilled. You have 7 days to make your selections. After 7 days the gallery will expire and there will be a $50 reactivation fee to open your gallery again. Remember: this turnaround time is for invoices that are paid on time. If you have fulfilled your invoice at a later date you will receive additional late fees added to your invoice as well as push your proofing gallery back by the number of days you were late.
Option to Add Additional Digital Files to Your Package:
Your session comes with the number of full-resolution, retouched digital files JPEG listed in your package. If you are interested in additional digital files, clients may purchase them once they have received the proofing gallery, which is available two weeks after your session takes place. All digital files at SBP are full resolution and may be printed as large as you wish. There is no obligation to purchase additional files, it is simply available if you’re interested in these.
· $40 per la carte file
· $150 for a grouping of 5
· $200 for a grouping of 8
· $250 for a grouping of 15
· $300 for a grouping of 20
· $550 for the entire gallery shown (also includes an heirloom professional-grade album of your favorite 40 images in size 10x10”, 10 spreads or 20 pages, drop-shipped to your home)
Option to purchase RAW .cr2 files:
The entire proofing gallery of RAW.cr2 files may be purchased for an additional $1500 + tax and includes the copyright as digital negatives. RAW files are given via Google Drive.
Screenshots of Gallery Are Prohibited:
When viewing your proofing gallery please do not screenshot the images. This is image theft as the copyright remains with SBP. SBP reserves the right to cancel contracts based on screenshots with zero refund per this violation. SBP also reserves the right to permanently delete the session if the client chooses to steal images from the gallery.
Retouching & Professionally Enhanced Portrait Policy:
SBP includes standard editing such as white balance adjustment, skin smoothing, eye sharpening, removing trash or odd objects from the background. Complex editing, outside of the standard included edits, such as body slimming and contouring, body modification, removal of scars, heavy blemishes, braces removal are subject to an additional quote of $25 per image.
Digital Download Policy
Once you receive your final gallery you have 30 days to download these images. After 30 days, the gallery is closed. There is an archival fee of $50 to reopen the gallery if the window passes. I hold onto final copies of edited jpegs to 12 business months. Clients are responsible for safely archiving their images into the cloud, onto an external hard drive, and also a computer of their choice for safekeeping. You will receive a list of three free cloud storage options you might consider.
Deposit fees are non-refundable yet they are transferable with 72 or more hours given. This means you may transfer your deposit to another date if 72 or more hours are given. If you cancel with less than 72 hours’ notice, you forfeit your deposit fee and may not reschedule without a new deposit fee. If you must reschedule, the date is moved to your choice of the next three available dates. I cannot guarantee your original day or the week or time will be available though I do my best to accommodate. Re-scheduling due to bad weather may occur at my discretion only.
After the client reschedules for a second time a new non-refundable deposit is due to move forward with the rescheduling. If a client reschedules a third time, the session is due in full.
Your session begins and ends at the time you have been given, no matter when you arrive. It is always best to arrive 15 minutes early so you have time to park, find the studio, and get settled.
Sarah Borchgrevink Photography is not liable for the print quality from labs other than the recommended list you will receive. If you are interested in top quality heirloom items, there is the option to also purchase archival products from Sarah, though there is no obligation. Labs such as Shutterfly, Walgreens, CVS, Target, Wal Mart, and other of the like are poor quality and will not match the colors on your screen. I recommend using consumer labs such as Mpix.
Weather Policy for Outdoor, Natural Light Portraiture Sessions
If it is not possible for a session to take place on a scheduled day due to weather, Photographer and Client will reschedule on an agreed date at the earliest date possible, with no additional charge. Sessions are rescheduled for the next available business date if the rain percentage is 50 percent or higher on the hourly report in the zip code you session location takes place. The forecast is checked via www.weather.com
Cooperation & No Show Policy
The photographer is not responsible if Client and/or key individuals fail to appear or cooperate during portrait sessions, or for missed images due to details not revealed to Photographer. If Client and/or key individuals fail to appear to a scheduled portrait session, the session is non-refundable. The session can be rescheduled at the original portrait collection fee.
In the unlikely event that Client is completely dissatisfied with the final results based solely on personal preference, Photographer will reshoot for the original session costs. The client is then able to order prints/digital files from the second portrait session only. In the unlikely event that the finished product from a portrait session is unusable due to technical problems, (camera failure or exposure problems), Photographer will reshoot at no additional charge.
Print Release from Sarah Borchgrevink Photography, LLC
Sarah Borchgrevink agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.
This license allows the client to do the following with the images:
i) Display the images;
ii) Print the images;
iii) Upload, email, or electronically transfer the images or files; and,
iv) Publish the images on personal websites or social media websites
A. Model Release
I hereby give to Sarah Borchgrevink Photography the absolute and irrevocable right and permission with respect to the photographs that he/she has taken of myself and/or my minor child in which he/she may be included with others:
a) To copyright the same in the photographer’s name or any other name that he/she may select;
b) To use, re-use, publish and re-publish the same in whole or in part, separately or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade, and;
I hereby release and discharge photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.
Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.
C. Copyright & Penalty
Sarah Borchgrevink Photography retains all copyrights to all images created during client’s session. A print release will be given with digital files to print portraits for personal use. The print release does not allow publication of your portraits (i.e. entering in contests), selling or altering of your images without the photographer’s written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by Sarah Borchgrevink during client’s photo session. This applies to "sneak peek" images, images posted in an online proofing gallery, blog, Facebook, or hard copy images. If client steals images via any method listed above, or any other method, client will be invoiced for the cost of EACH digital image client has stolen, at photographer’s current price per digital file.
Note from photographer: I work very hard to create images that reflect you and your family, while keeping in line with my artistic vision and creativity. I know you will want to share them and include a sneak-peek for that very reason. However, I ask that you simply link back to my blog/website/facebook page instead of right-clicking, saving, and sharing the image via your own page. I hope that you will respect not only my hard work, but the time, money, and dedication that I have put into training and equipment to capture these images for you. Please do not steal them.
JPEG Storage of Sessions:
Sarah Borchgrevink Photography, LLC will store final edited JPEG files for 12 months after your session. Clients are responsible for downloading their session and it is recommended you safely archive your session into the cloud for safe keeping. Sarah is not responsible for clients who fail to save their images properly.
It is recommended you download your images immediately.
Travel expenses such as parking, shipping, or destination fees must be reimbursed to the Photographer and will be added to the balance due before the session. Travel fees are pre-determined and will be set out in the final payment total. Clients are responsible for all location fees and permits. Travel fees are listed on the location list provided to you.
Images are edited at the Photographer’s discretion and delivered digital files do not include all images shot. Unedited photos are not available under any circumstances. The Photographer reserves the creative rights to edit and release only those images deemed creditable as professional in quality and within the photographer’s artistic spectrum. By signing this contract, the client is aware of the style of photography that Sarah Borchgrevink produces.
Unforeseen Circumstance Clause
If Sarah Borchgrevink cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, or due to the photographers illness, then Sarah Borchgrevink shall return any amounts of money paid by the client but shall have no further liability with respect to the agreement. A list of no less than 3 professional photographers will be given to the client so the client may make further arrangements for their photography needs. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of Sarah Borchgrevink.
Baby Plan Membership:
The baby plan membership consists of a posed newborn session, 7-month sitter session, and finishes with a 12-month cake smash and bubble bath session. Clients receive a discounted rate for booking multiple sessions together. You also have the option to add an outdoor maternity session or studio maternity session. Your sessions must be used in a 12 month period and may not be substituted for any type of session (i.e. family, maternity, etc)