• Ma'apilimot Seminar 2018 Travel Form

  • This is the Travel Form for Ma'apilimot Seminar 2018, which takes place from May 24 to May 28 at Machaneh Moshava, 615 Cherry Hill Rd, MD, 21154.

    DO NOT fill out this form unless your travel plans are finalized. If you are still unsure of your travel plans and the deadline of April 5 is approaching, please contact maapilim@habonimdror.org.

  • Travel Booking Process

  • We WILL book your travel if all of these are true:

    • You are filling out this form before April 20
    • You have filled out the registration for Maapilimot Seminar 2018
    • You are flying to the seminar
    • You are traveling on the travel days May 24, or May 23 for West Coast and May 28) OR you are travelling to a kvutza seminar on different travel days
    • You are flying to and from locations where you live
    • You want us to!

    We will NOT book your travel but WILL cover its cost (according to our reimbursement policy) if any of these are true:

    • You are filling out this form after April 20 (fill it out anyway for our records)
    • You are not registered for the seminar
    • You are not traveling on the travel days (May 24, or May 23 for West Coast and May 28)
    • You are flying to and from locations where you live
    • You are booking ground transportation
    • You want to book your own travel!

    We will NOT book your travel and WILL NOT cover its cost if...

    • You are flying from a location other than where you live, work, or study

    Flight allowance policy

    We cover flight costs up to what they would cost on April 5, 2018. Flight reimbursement amounts cannot be calculated until April 5, 2018. If you want to ensure that your travel costs will be reimbursed, please contact maapilim@habonimdror.org. We only cover flights to and from locations where participants live, work, or study.

  • If we ARE booking your travel, the process will look like this:

    1. Once you are registered and are sure about your travel plans, fill out this Travel Form.
    2. Deb will reach out to you about a flight, or you will recieve an email about which bus to catch.
    3. Confirm that that plan works by replying to the email.
    4. For flights: Forward your flight confirmation to maapilim@habonimdror.org .
    5. You will pay the normal amount for the seminar, unless you have recieved a scholarship.

    If we are NOT booking your travel, the process will look like this:

    1. Once you are registered and are sure about your travel plans, fill out this Travel Form.
    2. You will recieve an email about bus pick up/drop off from our four options (DC, BWI, Philadelphia, and NYC).
    3. Confirm that that plan works by replying to the email.
    4. If you will need additional flights, buses, or trains, book them yourself and forward your receipt to maapilim@habonimdror.org .
      • When booking your own flights:
        • Ensure that you arrive in BWI airport NO LATER than 12pm on May 24, 2018
        • Ensure that you depart from BWI NO EARLIER than 5pm on May 28, 2018
    5. Your seminar payment will be adjusted based on the amount you paid for travel.
      • Your payment amount = (Cost of Maapilimot Seminar) - (Cost of travel between your desinations and BWI Airport on April 5, 2018)
      • You will recieve a reimbursement if the cost of your travel on April 5 exceeds the cost of the seminar.

  • Withdrawal Policy

    If a participant withdraws from the program or alters their travel plans after travel arrangements have been paid for by the Central office, the participant is responsible for the costs incurred.

  • Contact Information

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  • Travel Information

    • Ground Transportation Only  

    • Ground Transportation Only

    • Please note that Habonim Dror is only responsible for your wellbeing once the seminar has started on May 24th-May 28th while you are at Machaneh Moshava.

      Reimbursement Information

      If you are driving yourself and others to seminar, you may be eligible to have your gas reimbursed. Be in contact with maapilim@habonimdror.org to check.

      All participants are responsible for booking their own ground transportation and can be reimbursed, but must first email Deb at maapilim@habonimdror.org with ground tranportation details.

    • Ground Transportation Only: Closed  
    • Flying on Seminar Travel Dates  

    • Flying on Seminar Travel Dates

    • Please note: if you are flying from the West Coast, your travel may begin on May 23rd.

      If you are booking your own flights:

      Ensure that you arrive at BWI NO LATER than 12pm on May 24, 2018.

      Ensure that you depart from BWI NO EARLIER than 5pm on May 28, 2018.

      Reimbursement Policy:

      Reimbursement for flight travel expenses will be given up to the amount that the flight would cost if booked by the Central Office for the travel dates referenced above (so long as the city of origin and final destination are the places that you go to school, or where you live while not at school).

      *Note: The amount you will be reimbursed cannot be determined until April 5, 2018.

    • Yes Canadian  
    • Yes Canadian Closed  
    • Flying on Seminar Dates: Closed  
    • Flying outside of Seminar Dates  

    • Flying Outside of Seminar Travel Dates

    • Ma'apilimot who are flying with one or more of their flights on different travel dates are responsible for booking their own flights TO and FROM seminar. The Central Office will not book one way flights, so even if you are flying on one of the assigned travel dates, if the other is different you must book your round trip. The Central Office must be sent your itinerary and your receipt as soon as tickets are purchased. You will receive reimbursement according to the policy below.

      When booking your flights:

      Ensure that you arrive in BWI airport NO LATER than 12pm on May 24, 2018

      Ensure that you depart from BWI NO EARLIER than 5pm on May 28, 2018

      We are unable to reimburse for flights that are not to/from cities that you would already be in (i.e. where your school is or where you live).

      Reimbursement Policy:

      Reimbursement for flight travel expenses will be given up to the amount that the flight would cost if booked by the Central Office for the travel dates referenced above (so long as the city of origin and final destination are the places that you go to school, or where you live while not at school). If you are flying into or out of an airport other than BWI, your reimbursement amount will still be set according to the cost of a flight to BWI on our travel dates.

      *Note: The amount you will be reimbursed cannot be determined until April 5, 2018.

      We cannot guarantee that we can provide transportation between Moshava and East Coast cities besides Washington. Though we will do our best to help coordinate carpooling, we cannot incur any additional costs due to the extension of your trip. For example, if you are coming to New York before seminar, we cannot incur the cost of a bus ticket to Washington in order for the participant to get to a pick-up location. If you have any questions regarding your particular circumstance, please contact Deb at maapilim@habonimdror.org.

    • Flying outside of Travel Dates: Closed  
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