Third Party Event Application

Third Party Event Guidelines
Thank you for your interest in planning an event to benefit the YWCA Nashville & Middle Tennessee. We're very grateful for your potential support! Please take a moment to review our guidelines and complete this application. Once we're reviewed your application, we'll respond to you via email to let you know you can get the ball rolling.

By hosting a fundraiser, the third-party assumes the responsibility of creating a successful event without a significant level of assistance from YWCA Nashville & Middle Tennessee. Special events and fundraising efforts conducted to benefit YWCA should be run by organizations or individuals who are financially responsible, of well-established reputation, and motivated by a genuine desire to help our organization.

We appreciate your desire to help foster awareness and support our mission; eliminating racism, empowering women and promoting peace, justice, freedom and dignity for all. The funds raised from third party events can support the YWCA Weaver Domestic Violence Center, our pet shelter - Abbie's Safe Home, our Family Learning Center for men and women, AMEND Together, Girls Inc., and/or Dress for Success Nashville.

If you are interested in organizing and conducting a third-party fundraiser to benefit YWCA Nashville & Middle Tennessee, please follow these guidelines:

Event Approval
- No action on a proposed fundraiser benefitting YWCA may be taken until approved by a designated YWCA staff member.
- A Third Party Event Information Form must be submitted to determine if the event/campaign is within YWCA guidelines, consistent with the mission and feasible within our existing calendar of events.
- The third-party event organizers are responsible for the planning and execution of the event, including all set-up, promotion, staffing and/or volunteers, and liability.
Promotion and Logo Usage
- Any promotion of the event/campaign, mentioning or including YWCA’s name, mission or logo, must be approved prior to printing or release.
- YWCA will not necessarily solicit participation from our database for any third party event beyond listing the event on our website, including information in our newsletter and/or posting to our social media pages.
Sponsorship
- Event organizers cannot solicit sponsors (both for cash and product/service donations) on behalf of YWCA without prior permission.
Financial Guidelines
- Fundraisers shall state the terms of the donation YWCA can expect from the event/campaign (for example: 50% of profits, one-time donation of $1000, or all proceeds). This information must be made specific in event promotions.
- YWCA must receive all proceeds within thirty (30) working days of the conclusion of the event/campaign.
YWCA Staff Assistance
- YWCA will provide the official YWCA logo for use on promotional materials.
- YWCA will provide limited existing YWCA promotional and educational materials for your event such as banners and brochures.
- YWCA will attempt to provide, but cannot guarantee, a representative at your event – a request should be made at least one month prior to the event to allow sufficient time for individuals to be contacted and scheduled.
Third-Party Event Considerations
Each request will be considered individually by the Director of Development & Marketing. Generally, the following events or promotions will not be approved:
- Events/campaigns falling in close proximity to an existing YWCA event
- Events/campaigns that rely heavily on the use of YWCA staff and/or volunteers
- Events/campaigns that require YWCA to sell tickets, coupons, etc.
- Events/campaigns that require significant attendance from YWCA staff and/or volunteers, or response from our mailing list to generate the majority of revenue

Third Party Event Application
Sponsoring Organization*
Contact Name*
Title / Relationship to Sponsoring Organization*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email*
example@example.com
Phone Number*

Area CodePhone Number

Third Party Event Application
Proposed Date(s) of Event*
Proposed Time(s) of Event*
Proposed Location(s) of Event*
Event Description*
What is your total estimated revenue for this event?*
What percentage of revenue or set amount will be donated back to the YWCA?*
How will the YWCA receive proceeds from the event?*
Will any additional charitable organizations benefit from this event?*

YesNo
Please list additional charitable organizations:
Will businesses be solicited for sponsorships, donations or assistance in any way?*

YesNo
If yes, please list these prospects for review:
Do you plan to use the YWCA's name/logo or program info to promote the event?*

YesNo
If yes, please list event materials you plan to create with YWCA information:
Does the YWCA need to provide any program materials or marketing support to have onsite at your event (ex: pop-up banners, brochures, program fliers, etc.)?*

Yes, please!No, thank you.
If yes, what type of materials do you prefer?
Please list any additional involvement or staff attendance request you would like from the YWCA to help support your event:
Is there anything else you would like to include about this event?
Please upload any draft promotional or event materials for reference.

Upload a File

Cancelof
Signature - I certify that all proposed event information provided is accurate.*
Should be Empty:

Third Party Event Guidelines

Third Party Event Application

Third Party Event Application