GARDENING 365 FESTIVAL & PLANT SALE
VENDOR TERMS AND CONDITIONS
Saturday, October 4, 2025 9:00 a.m. - 3:00 p.m.
RAIN OR SHINE
Please read carefully.
Pasco County Board of County Commissioners, University of Florida, Pasco County Extension Service, University of Florida Institute of Food and Agricultural Sciences (UF/IFAS), UF/IFAS Master Gardeners, nor City of Wesley Chapel, FL will not be responsible for any loss, damage nor injury to any person or property of participating commercial vendors (hereafter referred to as “vendors”) of the Pasco County Master Gardener Volunteer's Gardening 365 Festival & Plant Sale event (“Event”).
Payment: Once your fully completed application has been received, acknowledged, and accepted you will receive detailed payment instructions. No refunds will be provided once payment has been received. This is a rain or shine event.
Booth assignments: Booth parameters will be clearly defined prior to set-up; extending beyond boundaries is prohibited. Booth subletting is prohibited without prior approval from the Event Committee Co-Chairs. Should the Event configuration change, vendors will be assigned a booth of equal value.
Vendor parking: During the Event operating hours, all vendor vehicles must be parked in the designated vendor parking area and no vendor vehicle of any kind will be allowed on the grounds 30 minutes prior to the start of the event opening. Vendors must follow all posted traffic management signs. Parking is on a first-come, first served basis. Vendors are reminded that there will be many vehicles of varying sizes in the vendor parking area and to park efficiently to allow for as many vendor vehicles as possible in these prime spots.
Set-up times: Friday, October 3, 2025 from 2:00 p.m. until 6:00 p.m. and Saturday, October 4, 2025 from 7:00 a.m. until 8:30 a.m.
NOTE: Vendors WILL NOT be allowed on Event grounds for set up outside these times. Vendor vehicles must be parked by 8:30 a.m. the day of the event to allow for patron parking in the adjacent area. A more detailed description of the set up procedures will be emailed to you closer to the event date.
Event requirements: 1) Vendors are required to keep their booth space neat, clean and aesthetically pleasing for the duration of the event. 2) All vendors are required to sell at retail prices during the event. 3) All vendors selling plants at the event are required to keep their current NURSERY CERTIFICATE OF INSPECTION easily accessible during the Event hours of operation. 4) Vendors must provide their own tents, tables, chairs, and garden hoses (if intending to use free, external water connections available to all vendors). 5) If power is necessary for your booth, you must provide your own power source (i.e. generator) and electrical cords. If using an electrical cord, a rug must cover the cord to prevent tripping. 6) All tents must be secured to protect your product and the inventory of other vendors. NOTE: wind may be a problem at this time of year. 7) The selling of invasive plants is prohibited (see listing here: https://assessment.ifas.ufl.edu/)
Restocking: Replenishment of booth(s) will be allowed during the Event. UNDER NO CIRCUMSTANCES WILL NON-AUTHORIZED VEHICLES BE ALLOWED ON EVENT GROUNDS DURING OPERATING HOURS. Only designated vehicles and emergency response vehicles will be allowed on event grounds during event hours of operation.
Security: The event grounds will be patrolled on Friday, October 3, 2025 from 6:00 p.m. to Saturday, October 4, 2025 7:00 a.m.
Prohibited on event grounds: 1) Alcohol, 2) Illegal substances/products, 3) Obstruction to walkways, 4) Digging holes. 5) Dogs and pets other than certified service companions, 6) Motorized vehicles, 7) Guns or other uncertified weapons of any kind.
Breakdown times: Saturday, October 4, 2025 from 3:00 p.m. to 6:00 p.m. All spaces must be tidy and debris-free after the event.
DUE TO SAFETY CONCERNS FOR VENDORS AND GUESTS, VEHICLES ARE PROHIBITED FROM ACCESSING EVENT GROUNDS PRIOR TO 3:00 P.M. ON OCTOBER 4, 2025.
Non-discrimination policy: It is the policy of Pasco County Board of County Commissioners to maintain an environment free of all forms of unlawful discrimination. The Event affords equal opportunity to all vendors and patrons without regard to race, color, gender, gender identity, sexual orientation, political affiliation, religion, age, marital status, disability or handicap, veteran status or national origin or other criteria protected by law.
The University of Florida is committed to providing universal access to all of our events. For disability accommodations such as sign language interpreters and listening devices, please contact 352-518-0156 at least 1 week in advance. Advance notice is necessary to arrange for some accessibility needs. Equal Opportunity Institution.
Please complete this application no later than May 30, 2025. Payment due no later than August 1, 2025.