CAS Conference Participation Support Program
Beginning 9/1/16, the College of Arts and Sciences (CAS) Conference Participation Support Program (CPSP) will operate on a non-competitive basis. Contingent upon the availability of funding, an annual allocation will be available to faculty in accordance with the guidelines and criteria noted below.
• The program will operate on an annual period of 9/1-8/31. • To be eligible, travel must begin between 9/1 and 8/31 of the current annual period. • Only one conference will be funded for an applicant during each annual period of 9/1-8/31. • This is a reimbursement-based program, travel advances will not be available. • Unused travel funds will not carry over into the next annual period. • Funds may only be used for travel expenses related to attendance at a regional, national or international conference where the applicant is an active participant (e.g., presenter, session organizer, committee chair, etc.) • Full-time faculty (tenure track or tenured) Assistant and Associate Professors ONLY are eligible for the program. • All State, University at Albany (UA), CAS, and home department travel processes, procedures, rules, and regulations must be followed. • Incomplete or late applications will NOT be funded. • Faculty on leave (other than sabbatical) are not eligible.
Funding is allocated as follows: Assistant Professor: $850, Associate Professor: $600
At least 30 days prior to the start of travel, the applicant must submit the following via the online form: - Completed CAS Conference Participation Support Program Request form, signed by the applicant’s department chair - Copy of the conference program/ announcement that includes conference dates and location - Copy of documentation of the applicant’s level of participation in the conference • The CAS Dean’s Office will review the applicant’s request and email a copy of the approved/denied Request to the applicant. • If the request has been approved by the CAS Dean’s Office, the applicant should arrange for and complete his/her travel in accordance with all applicable State, UA, CAS, and home department travel processes, procedures, rules, and regulations.
Upon completion of travel:
Expenses that were charged to a UA Travel Card • The applicant should reconcile his/her UA Travel Card as required by State, UA, CAS, and home department processes, procedures, rules, and regulations. • The applicant should work with the departmental Administrative Manager or Secretary to arrange expenditure transfers to the CAS Dean's Office CPSP account. Expenses that were not charged to a UA Travel Card • Not more than 30 days after the completion of travel or by September 30th, whichever comes first, the applicant should submit the following to the CAS Dean’s Office in AS-217: - Completed and signed travel voucher, including all supporting documentation that is required by State, UA, CAS, and home department travel processes, procedures, rules, and regulations
I have read and understand the rules and procedures
CAS Conference Participation Support Program Request Form
• Use this form to request use of your current year allocation from the CAS CPSP. • Funds may only be used to attend a regional, national or international conference where the applicant is an active participant (e.g., presenter, session organizer, committee chair, etc.). • Travel must begin between 9/1 and 8/31 of the current annual period; only one conference per period will be funded. • This form must be submitted to the CAS Dean’s Office at least 30 days prior to the beginning date of travel. • Follow all required State, University at Albany, CAS, and departmental travel processes, procedures, rules, and regulations.
Please sign using mouse or stylus on your device.
Applicant Rank/Title: (check one)
Assistant Professor (maximum allocation is $850; not to exceed actual expenses)
Associate Professor (maximum allocation is $600; not to exceed actual expenses)
Applicant Home Department Name
Art & Art History
Atmospheric & Environmental Sciences
East Asian Studies
Geography & Planning
Languages, Literatures & Cultures
Latin American, Caribbean & U.S. Latino Studies
Mathematics & Statistics
Music & Theatre - Music
Music & Theatre - Theatre
Women's, Gender, & Sexuality Studies
Conference Start Date
Conference End Date
Sponsoring Organization Name
This should include your name, your level of participation, and the date of the conference.
For Chairs Use Only
Please note that this section is for chairs use only - if you are a professor submitting this form, please leave this section blank and submit the form.
Chairs Approval - I have reviewed the application and supporting materials.
If not approved, please specify why.
For Dean's Office Use Only
Travel Card Amount
Total Amount Used:
Should be Empty:
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