Conditions
Attachments required only if New Club or Trial Site and/or Equipment, was inspected.
1. Please attach a detailed scale drawing of the site area showing obstructions, dimensions, spectator area, crating area, etc.
2. Please attach a detailed list of the obstacles and the number of each available for course design.
NOTE: Attachments can be included and uploaded at the bottom of the form. Electronic or paper copy acceptable
The Applicants agree and acknowledge that by submitting and signing this Application Form to host an Agility Association of Canada (AAC) sanctioned agility trial that they are knowledgeable of the published Rules and Regulations of the AAC. They furthermore agree to the stipulations set forth in this form, in the Official Rules and Regulations of the AAC and in other stipulations as may be set by the AAC Board of Directors. Failure of a member group or club to fulfill any portion of the requirements stipulated for sanctioned trials risks the loss of sanctioning of that trial (and future trials).
The AAC shall have the authority to grant or withhold approval of an application for a sanctioned trial. In the event that an approval is withheld, the trial hosting club shall have no claim against the AAC.
The AAC puts no restrictions on the number of trials, limited or unlimited, that can be approved for any given date. Trial hosts may, at their discretion, restrict their number of entries or classes offered.
Administration and/or Penalty Fees (payable to AAC):
- Established trial hosting groups may submit trial applications up to a year in advance of the trial date without judge and class information (note that all other information on the form is required). However, it is the responsibility of the club applying to host the trial to provide the judge and class information at least 3 months prior to the proposed trial date or at least four (4) months prior for first time AAC trial hosts. A $50 administration fee will be invoiced to the club for any changes (including event and judge information) made after the 3 (or 4) month application deadline.
- If the date is granted, and the Club fails to hold its trial on the date approved, the club will have to pay a cancellation fee of $200. The club has the right to appeal this fee to the AAC by contacting their Regional Director with the reasons for cancellation. The fee may be waived in the event that extenuating circumstances left the Club with no alternative but to postpone or cancel the trial. No penalty will be applied if the Trial Approval Coordinator receives a cancellation notice more than 6 months prior to the first day of the approved date.
- If two or more trials are approved for the same trial date within a one hundred (100) km radius, affected clubs may cancel a conflicting trial without penalty, provided such a request is made more than sixty (60) days before the trial date. Anything outside of this radius is subject to the cancellation fee, as outlined above.
- Late applications [submitted by established trial hosting groups], defined as applications received by the Trial Approval Coordinator after the three month deadline, are allowed under the following conditions:
- It is received by the Trial Approval Coordinator at least 6 weeks before the first day of the requested trial date.
- The location and equipment have already been inspected and approved and judges and classes are finalized.
- The club agrees (in writing), either by letter attached to the application or by e-mail to the Trial Approval Coordinator, to pay $10 per course offered (to a maximum of $150.00)
- That they have not exceeded the maximum of two (2) late applications for that calendar year (affects ONLY those trials held in the same calendar year as the late trial application).
- In the event that a host group/club holds an agility trial prior to receiving official sanctioning, the host will be subject to a $300 administration fee to ensure that the results will be recognized for the benefit of their competitors.
If the host group feels a fee was applied in error, the club has the right to appeal any fee by contacting their Regional Director with the reasons. The Board may waive a penalty fee for extenuating circumstances.
The Applicants Agree:
That in preparing for the sanctioned trial, the host group will:
- Ensure that the sanctioned trial applied for in this form is run in accordance with all AAC Rules and Regulations.
- Accept entries and maintain a waiting list. If a waiting list is necessary, it shall be based on the order the entries were received.
- Prepare the premium list and running order.
- Act as the on-site disciplinary committee to immediately resolve any incidents or complaints, as they can.
- Provide Incident Reports as needed, for those incidents or complaints that cannot be resolved by the host group on site.
Refer to the DC Standard Operating Practices document.- Confirm with all contracted judges in writing (e-mail is acceptable) the following:
- A listing of all classes to be judged.
- A list (including dimensions as may be required) of all available obstacles.
- A map of the ring including dimensions, obstructions and gate positions.
- Travel and accommodation arrangements.
- Any other arrangements, as agreed upon by club and judge
- Arrange for timers, scribes, gate steward, results secretary, course builders and other ring crew as may be required.
- Provide at the trial site a measuring wheel, a smooth level surface for measuring the dogs and dog measuring device(s), first aid kit, stop watches, score pads, etc. as may be required.
- Ensure that all equipment conforms to AAC standards. If any obstacle is not to standard and cannot be corrected or replaced, any class affected will not be allowed for titling purposes and a Trial Report on the non-conforming equipment must be filled out and sent in to the AAC Administrator. Until corrected and approved, future trial application approvals may be withheld.
- Ensure a vet is on call or Emergency Vet Services are available.
The Applicants Agree:
That their TRIAL RESULTS submitted to AAC for the sanctioned trial will adhere to the following:
Trial score results must be received electronically, or post marked, within 15 calendar days from the last day of the trial. Trial fees must be received within 30 calendar days from the last day of the trial. The AAC will allow clubs to pay trial fees via PayPal. The club will be responsible to pay any additional PayPal fees charged to the AAC by PayPal. Trial organizers are encouraged to submit their results electronically by e-mail or on CD/DVD. Acceptable formats are Office 2007 or earlier. The Statement of Trial Fees, along with the payment, must be mailed UNLESS paying by PayPal or pre-authorized credit card.
- Trial Results
Any missing information or fees, as outlined below, will constitute late results and all overdue accounts will be charged 2% per month, compounded monthly. Until arrangements to submit late fees and/or results are made with the AAC (through the Trial Results Coordinator), approval of future trial applications will be withheld.Trial Results Coordinator must receive the following:
- Qualifying Dogs Report
- Number of Runs Judged Report
- Completed Jump Height Forms.
- Completed score/results sheets signed by the Trial Secretary (one signature required, unless sent electronically - email address will be considered the signature required)
- A complete exhibitor list that includes the AAC ID number, dog's name, breed, owner's name and address ( including postal code ) for each exhibitor.
- A completed Statement of Trial Fees form and a cheque (payable to AAC) for the correct monies due. Effective Apr. 1, 2014 the current rate is $1.50 per run, for all levels (except Junior Handlers, FEO and refunded DNR runs, which may be deducted from the fees owing) and for all events. Note that the fee for a single team relay run is $3.00 (i.e. $1.50 per dog).
Course Approvers must receive the following:
- Official signed copies of the courses, with the calculations double checked on site, MUST be mailed (or sent electronically) to the course approver within the 15 day deadline. The courses are considered part of the official results and failure to send to the course approver may also result in the suspension or denial of future trial applications.
- Trial Results shall be retained by the host club for a period no less than one (1) calendar year from the trial date (this includes all scribe sheets).
- Provide the judge(s), upon request; with a full set of completed score/result sheets (hard or soft copy is acceptable).
- The Incident/Trial Report must filled out and received (electronically or by mail) to the AAC Administrator no later than two (2) weeks after the final day of the trial, even if no incident occurred. If no incident occurred, only one form indicating so is required. The Incident/Trial Report replaces all DC complaint forms, the AAC Club Report and the Judge's Report. Ensuring the two (2) week deadline will not only expedite official complaints (any dismissal of a dog from the ring or the trial site for aggressive behaviour must be reported and will automatically initiate an official complaint) to the Disciplinary Committee but will also allow AAC to track trial trends
- or issues in an ongoing effort to make the trialing experience better and/or safer for competitors,
- spectators and hosts.
All fees are subject to taxes:
5% GST … BC, AB, SK, MB, QC, NU
13% HST … ON
15% HST … NS, NB, PI, NL
Trial Applicants
The Applicants and the Host Group/Club must be members in good standing of the Agility Association of Canada for the application to receive approval.
By checking below and typing your name (you are confirming that you have read and understood the above and the submitted information is correct. The Applicants and the Host Group/Club must be members in good standing of the Agility Association of Canada for the application to receive approval.