Adobe FormsCentral

Online Scheduling Request System
I. Purpose The purpose of this policy is to ensure the safety of students, staff, faculty, and guests of Western New Mexico University J. Cloyd Miller Library during special events.

II. Scope This policy presents guidelines for all special events held within Miller Library. Any university department or outside group planning or sponsoring a special event held within Miller Library must obtain approval from the University Librarian no later than ten (10) days prior to the event. Miller Library administration will complete a special event review and, will notify Campus Police of the event if requested. This review will encompass all aspects of the event including, but not limited to, staffing, and occupant capacity.

III. Event Sponsor Responsibilities Sponsor must complete, in full, the Miller Library event request form. Miller Library Administration will use this form in the review and approval process. Sponsor must also submit a digital copy of the flyer, to be reviewed by library administration for approval before its release the Marketing Department, at least 10 days prior to the event. If there is a change or cancellation notify Miller Library 24 hours in advance. Proper insurance coverage and liability is assumed by a sponsor not affiliated with WNMU.

IV. Staffing Library staffing will depend on the venue, time, date, estimated capacity, and nature of the event.

V. Set-up & Clean-up The sponsor of the event, together with the help of Miller Library staff, is responsible for set-up and clean-up.

VI. Catering No food or drinks are allowed in the library.
Special Event Release of Liability
I confirm I have read both the Special Event and Media Technology Resource policies with the Release of Liability (detailed above), I choose to:*

Accept termsDecline terms
Media Technology Services

Those checking out equipment from MTS are solely responsible for the safekeeping of said equipment. By taking possession of MTS equipment, either by counter checkout or delivery, you agree that the equipment is complete and without visible or obvious defect. All equipment will be thoroughly checked when returned to the MTS offices for missing items or damage. All charges resulting from loss, theft or damage are the sole responsibility of the patron. Should a crime occur resulting in the loss, theft or damage of MTS equipment, an official police report must be submitted to MTS as soon as possible.

In the event that MTS staff determines that equipment has been lost or damaged, an email will be sent detailing the loss or damage, and MTS borrowing privileges will be temporarily suspended and a hold will be placed on your university account. Borrowers not affiliated with WNMU may be asked to pay a fee for equipment rental to be determined by MTS. Borrowers must aassume MTS liabilites and responsibilities regarding equipment. You will then have one week to produce the missing items or appeal responsibility. Appeals can be made by emailing media.technologies@wnmu.edu. Should you accept the charges or if an appeal is denied, MTS will provide you an invoice for the amount determined appropriate for repair or replacement. Payments can be made directly to MTS. MTS reserves the right to pursue other legal action as needed. Account holds will be released once any charges are satisfied.

Repeated violations of any of these terms will result in the suspension of lending privileges.
By selecting accept below, you are agreeing in consideration of your participation in the special event held within J. Cloyd Miller Library on the date indicated, to hereby release Western New Mexico University, its officers, employees and agents, and any other people officially connected with said event, from any and all liability, which might occur while participating in this event. Specifically, you release said persons from any liability or responsibility.
If you do not accept the terms above, the event cannot be scheduled here.

If you would like clarification or wish to discuss item(s) further before accepting, please do not hesitate to contact us at LibraryAdmin@wnmu.edu where we will happily assist you further. Thank you for considering us as a venue for your event!