The purpose of this policy is to ensure the safety of students, staff, faculty, and guests of Western New Mexico University J. Cloyd Miller Library during special events
This policy presents guidlines for all special evends held within Miller Library. Any university
department or outside group planning or sponsoring a special event held within Miller Library must obtain approval from the University Librarian no later than ten (10) days prior to the event. Miller Library Administration will complete a special event review and, if requested, will notify Campus Police of the event. This review will encompass all aspects of the event including, but not limited to, proper insurance coverage, staffing, occupant capacity, audio/visual needs.
III. Event Sponsor Responsibilities
Sponsor must complete, in full, the Miller Library Event request form. Miller Library Administration will use this form in the review and approval process.
Sponsor must also submit a digital copy of the flyer, to be reviewed by Library Administration for approval prior to its release for advertising, at least 10 days prior to the event. If there is a change or cancellation notify Miller Library 24 hours in advance.
Library Staffing will depend on the venue, time, date, estimated capacity, and nature of the event.
V. Set-up & Clean-up
The sponsor of the event, together with the help of Miller Library Staff, is responsible for set-up and clean-up.
No food or drinks are allowed in the Library
If you intend to serve food and/or refreshments, please contact the Library Special Events Coordinator at LibraryAdmin@wnmu.edu to ensure set up in a designated area. If you wish to have your event catered, you must obtain permission from Joy Lemme, Director of Venue and Event Management, at 575-538-6161 or Joy.Lemme@wnmu.edu to reserve the SMB Hallway. No Food or Drinks are allowed in the Library area.