Osage Recreation Rental Terms

 PLEASE READ CAREFULLY 

Rental Terms

The person signing this contract will be held personally responsible for any damages occurring during the use of the room by the group or organization.

I hereby enter into this contract with Express and Osage for the use of the premises having fully read and understand all rules and regulations governing the use of the facility.

I further understand that all fees are non-refundable. Also, I understand that I will be held financially responsible (and will forfeit any Security Deposit paid to Express or Osage) for any damages made to facilities, appliances, furniture, and equipment including cost of repairing any damages made to furnishings caused by the use of pens, paints, crayons, dyes, markers or other materials.

I further understand that I will be held responsible for the behavior of the group/organization’s membership and its guests. I understand that The Board of Trustees of the Osage Recreation Center may cancel our use of the facility at any time if my group or I do not comply with the Rules and Regulations for meeting space listed on this agreement.

It is hereby understood and agreed, if this application is granted, the undersigned will assume all and exclusive responsibility for the preservation of order and the sole and exclusive liability for any injury to persons, and any damage to, or loss of property that may result from this use; and for the due observance of all regulations of the Board of Trustees. The organization agrees to indemnify Express Sports, Inc. and The Osage Recreation Center and hold the same harmless against all claims, demands, damages, costs and expenses including reasonable attorneys’ fees for the defense of such claims, arising out of the organizations of the meeting room.

Also it is understood and agreed between the applicant and Express Sports, Inc. and The Osage Recreation Center that the applicant has read the regulations governing the rental of the room (s) and that the condition contained therein will be observed. If Applicable, payment must be received promptly once you   have received confirmation that your application has been approved.

 

Rules and Regulations

1. Application for the use of the center must be made with designated personnel during normal business hours. Requests must be made by an adult, 21 years of age, of the eligible group who assumes responsibility for the group.

2. This adult takes responsibility for the rental. They must be the first to enter the facility and the last to leave. Before the group departs they must insure that the facility is returned to the same condition it was before they entered.

3. Facilities may not be used for any purposes other than those for which they were reserved.

4. The Osage Recreation Committee reserves the right to “bump” a scheduled event if or when it conflicts with a group prioritized ahead of user.

5. Requests should be made at least 7 days in advance or rental date and will not be accepted more than 6 months in advance.

6. The responsible party assumes financial responsibility individually, and on behalf of his/her organization, for any part of the facility or contents that are damaged or stolen during hours the building was in use by the individual or organization.  If damages should occur during rental or the building is not clean, the responsible individual will be billed for all clean up or repair costs.

7. Use or possession of alcoholic beverages, tobacco products or drugs is strictly prohibited in the Osage Recreation Center and on the Recreation Center grounds. The requester shall be responsible for unacceptable behavior as mentioned above.

8. Any decorations, coverings or changes to the facility should be discussed and put in writing as part of the facility request.  The use of adhesive tape, nails, screws, etc. on tables, equipment or facility is not permitted.  All decorations should be put up and taken down on the day of the rental.

9. Users are responsible for setting up of tables and chairs, taking down of tables and chairs, thorough clean up and dumping of trash. Trash bin is located on the south side of building.

10. It is the responsibility of individual or organization to furnish all other equipment it may need including audio/video equipment, cooking utensils, dishes and other special equipment required for its exclusive use.

11. The Osage Recreation Center is not responsible for damage or loss of personal property by anyone participating in or attending activities scheduled by any group.

12. The Osage Recreation Center maintains the right to add additional personnel, and make appropriate charges for such personnel (i.e. security, supervisor, custodial, etc).

13. Adequate supervision must be planned prior to any youth event. An adult supervisor, 21 years of age or older is required for every 25 youth in attendance. The ORC is not responsible for the supervision of any group.

14. Users shall vacate the building at the time designated on the request. The individual or group using the building will be charged for time spent in the facility beyond the contracted amount.

15. Food and refreshments shall be allowed in designated areas only.

16. No firearms are allowed in the building.

17. No candles or open flames allowed in the building.

18. No Inflatable bouncy houses or other large inflatables will be allowed.

DO NOT E-SIGN UNTIL YOU HAVE READ THE ABOVE STATEMENT.

By submitting my eSignature below, I certify that I have read, fully understand and accept all terms of the foregoing statement. Please signify your acceptance by entering your full name in the box below.