The attached form is to be filled out and submitted to the Public Programs team in order to receive a Collaboration Agreement.

A Collaboration Agreement is required when working on an event with an external organization, and sets down each party’s commitments for the event. Filling out the form will help event organizers clarify --for their own purposes-- important questions relating to the collaboration with the outside organization. It will also help ensure value to the university and better track the university’s resources, as well as helping university staff collect and share public program and partnership data.

Some basic guidelines:

1. Timeline: Submit this questionnaire no later than four weeks prior to your event.

2. Collaboration Agreement: Public Programs will create a Collaboration Agreement based on the information you provide. You would forward the agreement to your partner for their signature, then return to Jennifer Lim who will submit it to General Counsel on your behalf.

3. Provide a Certificate of Insurance (COI). All partnered events require a COI naming The New School, its board and trustees as additional insured.

4. Confirmation: When all paperwork is completed, your space reservation will be confirmed in 25Live.

Any questions?

The Public Programs Team is here to help. Our Public Programs Toolkit is an online resource for event logistics at the university.

Partnered events provide an opportunity for The New School to collaborate with an external organization on an activity that directly benefits all parties involved.

The impact of partnered events at the university should be measured against the following guiding principles:

• Recruitment
• Retention
• Recognition
• Revenue

The success of a partnership is measured by the lasting impact on your department's strategic goals. 

Outside of the Collaboration Agreement, you may need to create an agreement with the external organization that outlines and clarifies negotiated benefits. For example, if the partner is committing to internships and networking events, elaborate on the details (ie dates, duration, number of participants, etc.).

After the event, track and measure the impacts of the partnership by following-up with the Partner, event attendees, and faculty or students who may have benefited from some of the negotiated value (ie internship or networking sessions).

Contact us if you have additional questions about how to negotiate and track additional benefits for your partnered events.

Setting up an online registration system for all your events (free or paid) is essential, and will enable you to:

• Ensure your attendance does not exceed total room capacity
• Create a second session if the demand is high, or reserve an overflow room
• Promote the event or notify your guests of any changes
• Track VIPs and/or “regulars”
• Send a post-event survey to attendees
• Create a database of marketing contacts

Note that all ticket sales being processed on behalf of the university must be done via the university's centralized Splash account. For more information about obtaining access or assistance with Splash, consult the Public Programs Toolkit.