1. The Public Records Request Form will be submitted to the City Clerk's Office through this application. Requests will be processed in the order in which they are received.
2. Requests must be for records in the possession of the City of Loma Linda. Requests must also be focused and specific, and must reasonably describe identifiable records (Gov. Code Sec. 6253). Requests not meeting these criteria may be returned
3. You will be notified within ten (10) days whether your request seeks copies of disclosable public records in the possession of this agency. The ten-day response period starts with the first calendar day after the date of receipt. In most cases, your request will be processed within two to four weeks, or sooner.
PLEASE NOTE: If the request is received after business hours or on a weekend or holiday, the next business day will be considered the date of receipt. If the tenth day falls on a weekend or holiday, the next business day is considered the deadline for responding to the request. The time limit for response to a public records request is not necessarily the same as the time within which the records must be disclosed.
4. The City may invoke a 14-working day extension of time to determine whether to comply with your request if there is a need to:
- Search for and collect the requested records from field facilities.
- Search for and examine a voluminous number of records.
- Consult with another agency or City departments having a substantial interest in the determination of the request.
- Compile data or construct a computer report to extract data.
5. You will be notified of the approximate number of pages and/or length of time it will take to process your request.
6. If your request is to review records (rather than receive copies), an appointment will be made with you for review once the records are gathered.
7. There is a charge for the direct cost of duplication of $.25-3.00 per page. Payment must be made prior to release of records requested.
8. Certain records are generally exempt from disclosure pursuant to Government Code Section 6255, where the public interest served by not making the records public clearly outweighs the public interest served by disclosure of the records. The Government Code further provides that certain other records are specifically exempt from disclosure.