The following conditions, guidelines, and policies of use are accepted by Open Door Art Studio & Gallery and the renter:
Open Door Art Studio & Gallery requires a deposit of $50 to secure your reservation. All rental fees must be paid in full by the day of the event. Acceptable forms of payment include cash, check, or credit card. Unless otherwise specified, all checks are to be made payable to CCHS-Open Door Art Studio & Gallery.
Open Door Art Studio & Gallery is available for rent for $100 per hour. Set-up and take-down times must be included in the total duration of the rental. If your organization is considered a non-profit and if you upload 501c-3 documentation with your rental agreement, you may deduct 10% from your total rental cost (enter coupon code NP at checkout).
STAFFING AND SECURITY
Catering, decorating, the operation of audio/visual equipment, set-up, take-down, and any necessary security must be arranged by the renter with the providers of such services and must be paid in accordance with their policies. Open Door Art Studio & Gallery provides no further staffing of any kind beyond providing rental space.
SET-UP AND TAKE-DOWN
Set-up and take-down times must be included in the total period of the rental. No items (decorations, promotional materials, etc.) should be nailed, stapled, taped, or attached in any other way to the structure of Open Door Art Studio & Gallery without the written consent of an Open Door Art Studio & Gallery representative. All decorations, equipment, and installations specific to the rental must be removed from the facility at the conclusion of the rental unless special arrangements have been approved. The renter will return the facility to its “as found” condition. The renter will provide their own cleaning supplies (cleaning solutions, paper towels, trash bags, etc.). All trash must be removed from the facility and deposited in the dumpster behind the facility. In the event of non-compliance, Open Door Art Studio & Gallery reserves the right to remove decorations, equipment, and installations at the renter’s cost and liability. Any extra cleaning required will be billed to the renter at a $20.00 per hour rate.
The renter shall hereby assume and bear the sole risk of any damage or loss to the personal property of the renter, or injury to persons in or about the rental facility from any cause (and shall obtain insurance coverage covering such loss or damage) while utilizing the rental facility. Open Door Art Studio & Gallery shall not be liable for any such damage or loss, regardless of cause, and the renter waives all claims against Open Door Art Studio & Gallery in respect thereof.
CATERING AND ALCOHOLIC BEVERAGES
Open Door Art Studio & Gallery reserves the right to determine if food and/or drink services are permitted. Public intoxication or other forms of disorderly conduct are strictly prohibited and may result in the immediate termination of a
rental, at the expense of the renter. The renter is responsible for obtaining the appropriate permits for their rental. The renter assumes all responsibility for their guests/invitees; Open Door Art Studio & Gallery will not be held liable. Smoking is strictly prohibited inside Open Door Art Studio & Gallery.
PERMITTED USE AND CAPACITY
The renter acknowledges and agrees that the maximum capacity of the rented facility is 250 occupants and the renter will not exceed this capacity. Open Door Art Studio & Gallery will notify the City of Grandview Heights Division of Police
concerning the details of the event and the expected number of attendees. Open Door Art Studio & Gallery is located in a residential neighborhood, and any noise outside the space should be kept to a minimum. Parking is located behind the
building, along the street in front and next to the building, as well as along the streets throughout the neighborhood. Guests may not park in any other business parking lot unless the event point of contact has made special arrangements
with said business.
Any and all media announcements, printed materials (promotional and otherwise), and/or public relations materials related to the rental of Open Door Art Studio & Gallery must be approved by Open Door Art Studio & Gallery prior to
printing and distributing and/or posting. On any printed or posted event details, Open Door Art Studio & Gallery must not be indicated in any way as a point of contact. All questions regarding the event must be addressed by the event point
person facilitating the rental.
ACCESS AND RIGHT OF ENTRY
Independent contractors hired by the renter to provide services shall not have access to the rented facility at any time other than during the rental period and/or at dates and times set forth in this Rental Agreement. If a private contractor requires access to the rented facility at a date or time other than that set forth in this Rental Agreement, the renter must receive written consent from an Open Door Art Studio & Gallery representative. Open Door Art Studio & Gallery representatives reserve the right to enter the rented facility at any time, without the consent of the renter, for any reasonable purpose, including any emergencies that may threaten damage to the rented facility or injury to any person in or about the rented facility.
In the event that Open Door Art Studio & Gallery is unable, for reasons beyond its control, to provide the facility at the date/time and for the purpose set forth in this Rental Agreement, the renter shall have the option of selecting an
alternative date for rental at no additional cost to the renter. If the renter selects an alternative renter date that is reasonably acceptable to Open Door Art Studio & Gallery, then the alternative rental date shall replace the original date
for the purposes of this Rental Agreement, and all right and obligations under this Rental Agreement shall remain binding on the parties hereto. If the renter does not exercise the option to select an alternative rental date or Open Door Art
Studio & Gallery and the renter are unable to agree on an alternative rental date, this Rental Agreement shall terminate. In neither instance shall Open Door Art Studio & Gallery be liable for any additional costs, damages, or expenses suffered
by the renter arising from the rescheduling or cancellation of the rental pursuant to this section.
The renter hereby indemnifies, defends, and hold harmless Open Door Art Studio & Gallery, its agents, contractors, and/or employees from and against any actions, claims, costs (including reasonable attorney fees), damages, expenses, loss, and/or penalties arising out of or in connection with claims for damages as a result of death or injury of any person, property damage, or any act of neglect by the User, agents, contractors, employees, guests, and/or invitees of the User,
in, on, or about the rented facility, and the User hereby releases Open Door Art Studio & Gallery from any and all liability
for the same.