Property Information Form

Property Information Form

Please fill out this application with what you can for each property you would like us to manage. Approximate time 10-20 mins.
Owner(s) *

First NameLast Name
First NameLast Name
Primary Contact Email*
example@example.com
Bank Account Number*
Bank Routing Number *
Primary Contact Phone Number*

Area CodePhone Number
Is your property owned in the name of a Legal Entity (Corporation, LLC, etc)?*

YesNo
Name of Legal Entity
IMPORTANT - If you close the window or click the browser's back button you will have to start this application over. Make sure to submit or hit save for later before closing browser window.

Rental property Information
Property Type*

HouseTownhouseCondoMulti Family - Duplex Triplex Etc.Commercial Space
Number of units*
Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
County*
Do you have a home warranty on this property? (Please note that home warranty is seperate from home owners insurance)*

YesNo
Home warranty company
Policy number
Home Warranty Company phone

Area CodePhone Number
Is this property part of a Home Owner's or Condo Association?*

YesNo
Name of Association
Association Phone Number

Area CodePhone Number
Association Email
example@example.com

Current Occupant Status
Occupancy*

VacantOwner- OccupiedTenant- Occupied - Self ManagedTenant-Occupied - with property management company
Owner Move Out Date?

MonthDayYear
Date
Tenant Lease End Date

MonthDayYear
Date
Current Rental Rate*
Desired Rent Amount*
Number of Tenants*
Please provide tenants contact information in the box below*
Names Emails DOB

Advertising Details - Rental Property
Year Built
Approximate Square Footage
Number of Stories*
Number of Bedrooms*
Number of Bathrooms*
How many Car Garage*
Number of assigned parking spaces?

Not Applicable123
Central Air Conditioning?

YesNo
Heat Source
Fenced in Yard

YesNo
Local Public School system
Neighborhood Amenities
Any Special Features to advertise?

Pet Policy

PLEASE READ! If you choose to not allow pets, it may take longer to rent your home because the prospective renter pool will be cut in more than half. We screen all pets with petscreening.com
Why I Will Always Allow Pets in My Rental Property by Nathan Miller Bigger Pockets
Pets?*

Dogs and Cats allowedDogs allowed onlyCats allowed onlyNo Pets - Even if you choose not to allow pets, an applicant with an assistance animal may apply. Legally, an applicant can not be denied on the basis of an assistance animal and no additional deposits or rent may be collected for assistance animals.
Weight restrictions

Utilities
Power Company*
Water Company*
Sewer
Gas Company
Trash Company
Trash Pickup Day
Other Utility or Service Company
Note: Please contact all of your utility companies and let them know you have hired Utmost PM and fill out any forms needed to transfer utilities into the tenants name. Keep in mind some forms need notarized.
Helpful Links:

Clark Regional Waste Water District Request by Owner to Bill Tenant

NW Natural Landlord Between Tenant Agreement

City of Camas Utility Billing Agreement for Rental Property (requires notarization)

City of Washougal Authorization for Direct Renter Billing

City of Washougal Owner Authorization for Property Manager

Maintenance Information
Main water shut off location
Plumbing clean-out location
Any specific concerns or requests?
Does the property have an alarm?*

YesNo
Alarm location
Alarm arm code
Alarm disarm code
How Many HVAC filters does this property have?
Do you know filter sizes? If yes enter below
For Example 20 x 20
Would you like information about our preventative maintenance plan?

Please Review Checklist

Copy will be provided in Owner Packet
Preparing Your Home for Rent
 Mow lawn
 Trim shrubs and take out any dead plants
 Edge gardens and walkways
 Weed and mulch
 Moss treatment on lawn and roof if needed
 Sweep walkways and driveway, remove branches, litter
 Remove mildew or moss from exterior walls or walks
 Take oil stains off your driveway with cleanser or kitty litter
 Clean and repair patio and deck area
 Make sure all doors and screen doors function property
 Check roof for any loose or missing shingles
 Hose off exterior wood and trim, replace damaged bricks or wood
 Clean and remove rust from any window air conditioning units
 Paint the front door and mailbox
 Shine brass hardware on front door, outside lighting fixtures, etc
 Make sure doorbell is in good working order

General Interior Tips
 Fix all nail holes in walls and touch up paint and/or add a fresh coat of interior paint in light, neutral colors
 Replace any interior doorknobs that need a key lock/unlock
 Make sure all deadbolts have a turn knob on the inside and do not need a key to unlock from inside
 Make sure all bedrooms, bathrooms and living rooms have either functioning blinds or curtains (blinds preferred)
 Leave any extra paint used in the house with the house for future touch ups
 Professionally clean carpeting with pet enzyme if needed, replace if necessary
 Clean and wax hardwood floors, refinish if necessary
 Clean and wash kitchen and bathroom floors
 Wash all windows, vacuum shades or clean blinds, wash window sills and window tacks
 Clean the fireplace
 Repair problems such as loose door knobs, cracked molding, leaking taps and toilets, squeaky doors, closets or screen doors which are off their tracks
 Wipe down all baseboards
 Clean all light fixtures inside and out and make sure all light bulbs work
 Change out filters in heating system, water purifiers,
Kitchen
 Make sure appliances are spotless inside and out (try baking soda for cleaning Formica stains)
 Replace burner pans on the stove
 Make sure all appliances are in perfect working order
 Clean often forgotten spots on top of refrigerator or under sink
 Wax or sponge floor to brilliant shine, clean baseboards
 Clean inside cabinets and outside of cabinets. Spruce up with Murphy’s OilSoap

Bathrooms
 Remove all rust and mildew
 Make sure tile, fixtures, shower doors, etc. are immaculate and shining
 Make sure all fixtures are in good repair
 Replace loose caulking or grout
 Make sure vanity bulbs match and are working

Garage
 Sweep and mop out and make sure ALL personal belonging are removed from the property.
Unfinished Basement/Crawlspace/Storage
 Sweep and mop out
I will make sure the property is good on all items on the move-in checklist above*

YesNoUtmost to SchedulePlease call me to discuss

Documents
Please upload the applicable documents below OR email them to: info@utmostpm.com

TENANT DOCUMENTS: If you have a tenant in your property, please email the lease, ledger, move-in inspection and any other applicable forms.

INSURANCE DOCUMENTS: Please remember to email us the information, along with the Declaration Page
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Next Steps
ALL OF THIS INFORMATION WILL BE EMAILED TO YOU WHEN YOU SUBMIT THE FORM, SO DO NOT FEEL LIKE YOU NEED TO WRITE ALL OF THIS DOWN...

We will take all of the information you have submitted to us and send over the Owner Agreement and any other forms to the email you have provided for your review and to e-sign. So, please be on the lookout for that email very soon.
Should be Empty:

Property Information Form

Rental property Information

Current Occupant Status

Advertising Details - Rental Property

Pet Policy

Provided Appliances

Utilities

Keys

Maintenance Information

Please Review Checklist

Documents

Next Steps