Box 5 - Hotel Rooming List

Box 5 Events - Hotel Rooming List

Group Information
School/Group Name*
Director Name*

First NameLast Name
Director Email*
example@example.com
Hotel Property
Hotel Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Arrival Date & Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Departure Date*

MonthDayYear
Date
Number of Nights*
Please provide any additional details needed for your hotel stay.
Would you like to add a Roll-A-Way Bed to any of your rooms?

YesNo
A $50 fee will be added for each room with a Roll-A-Way Bed. There is a limit of 3 Roll-A-Way beds per group.
Roll-A-Way Bed Information*
HOTEL - PLEASE NOTE THE FOLLOWING
- Place each group together on one or two floors.
- Male and female rooms should be separated by hall location or by floor.
- Place chaperones on each end and evenly between student rooms to allow for proper supervision.
- Place bus drivers and escort rooms away from the student rooms.
- Please provide at least two keys per room, regardless of the number of patrons per room.
- All balcony doors and windows must be securely locked.
- Confirm the number of towels, pillows, and amenities match the number of people per room.
- Any items with a charge must be removed from all rooms.
  - All minibars must be locked and/or emptied.
  - All Water Bottles and Snacks must be removed from rooms
  - Payphones and pay T.V. channels should be turned off in all rooms.
  - Any adult/chaperone wishing to have these services should present a credit card at the front desk.
** Box 5 events will not be responsible for any incidental charges from the group. **

Meals at Hotel
Meals at Hotel

Please fill out the list below
Meals at Hotel
Please note any Special Instructions
For people with food allergies, please fill out the Food Allergy Form with the link that will be provided after you submit this form.

Adult / Chaperone Rooms
Adult / Chaperone Rooms
Adult / Chaperone Rooms

Female Rooms
Female Rooms
Female Rooms

Male Rooms
Male Rooms
Male Rooms

Escort / Bus Driver Rooms
Escort / Bus Driver Rooms
Do you know the names of the bus drivers that will be staying with you on this trip?

YesNo
Escort / Bus Driver Rooms
If the driver's name is unknown, please enter the words: "Bus Driver" in the "Driver" field" and your School Name in the "School" field.
Escort / Bus Driver Rooms

Totals & Submit
Totals
Number of Quad Rooms
Number of Triple Rooms
Number of Double Rooms
Number of Single Rooms
Number of Bus Driver Rooms
Total Rooms
Submit Form
Person Submitting Form*

Director AboveOther
Person Submitting Form - Name*

First NameLast Name
Person Submitting Form - Email*
example@example.com
Once the rooming list is submitted, changes should be minimal and be made by clicking the edit link sent to you in your confirmation email.

Please DO NOT submit a second form.
Should be Empty:

Box 5 Events - Hotel Rooming List

Meals at Hotel

Adult / Chaperone Rooms

Female Rooms

Male Rooms

Escort / Bus Driver Rooms

Totals

Submit Form