Wedding Booking Form
The balance of your Wedding Photography is due no later than 1 month before your wedding
CHANGE OF DATE OR VENUE
Jules must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be in writing. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify jules
A non-refundable retainer fee of £200 is required to hold the date of your event. No date is reserved until a retainer is received. The balance of the complete package price must be paid one month before Wedding Day. Upon clients signature and payment of retainer fee, jules agrees to reserve the date and time specified. The retainer fee is deducted from the final contracted wedding package.
There shall be NO refund of retainer after 48 hours from the signing of agreement due to the reservation of the photography date. Once the balance is paid, it is NON-REFUNDABLE.
FAILURE TO PERFORM
Due to the limited and subjective nature of the event jules cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. The photographer is not responsible for lost photo opportunities due to any kind of equipment malfunction, the lateness of the event couple, or other principles. The Photographer is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to jules will be used for organizational purposes only and in no way represents photography that will actually be produced. jules will do her best to fulfill all requests but can make no guarantees all images will be delivered. Clients are responsible for all location fees and permits.
UNFORESEEN CIRCUMSTANCES CLAUSE
If jules cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond her control or due to the photographers illness, then she shall return any moneys paid by the client, less expenses, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of the photographer
It is NOT required for the client to schedule a pre-event consultation before the event-date to finalize the actual shooting times and location. jules can successfully communicate all event details via email or phone. If the client requests to meet, they must be willing to meet near the photographers location.
jules shall be the exclusive photographer(s) retained by the client for the purpose of photographing the wedding. Family and friends of the clients and other wedding vendors shall not interfere with the photographer’s duties. Guests will be asked to refrain from taking flash photographs at certain intervals of wedding services to ensure proper exposure of images. Additional professional photographers may be employed only with prior written permission from jules Guest photographers may NOT be active during the ceremony and will not be allowed to photograph during family and individual portraits. jules spends special time planning and posing your photographs and asks that guest NOT intervene. jules will request your intervention if a guest is inhibiting her ability to fully document your wedding.
It is the clients’ responsibility to schedule and receive permission to use various locations for photography, including the wedding and reception locations and any other locations used during the day. Should a location require a payment, this payment will be paid by the clients.
All photos created by jules are copyright protected. It is a violation of copyright law to copy, scan, or allow photographs created by jules to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered digitally or otherwise, without jules's express written permission. The client may print their personal wedding photographs with the written consent of jules only once in possession of the digital images, whether via Dropbox.com or DVD sold separately. The negatives/digital files remain sole property of jules Flare Photography and will never be given or sold.
jules agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.
This license allows the client to do the following with the images:
i) Display the images;
ii) Print the images;
iii) Upload, email, or electronically transfer the images or files; and,
iv) Publish the images on personal websites or social media websites
THIS LICENSE WILL PROHIBIT THE CLIENT FROM DOING THE FOLLOWING:
APPLYING FOR COPYRIGHT REGISTRATION OR SELLING OF ANY IMAGE OR ELECTRONIC FILES SUPPLIED BY jules Flare Weddings
MAKING ‘DERIVATIVE WORKS’ OR OTHERWISE MODIFY, INCLUDING EDITING AND/OR MANIPULATING ELECTRONIC FILES
EVENT FOOD SERVICE
Wedding couple does agree to provide a meal for jules and those employed by the photographer.
jules cannot be held responsible for damage to garments during environmental events. Client is responsible to arrange personal assistance for wedding garments. jules will not put any parties in a situation (unless requested by bride or groom) that will cause harm or damage to special garments. However, to achieve certain photos, the clients agree that will trust the discretion of jules and assistants.
Images may be edited at the photographer’s discretion, and delivered images will not include all images shot. The photographer reserves the creative right to edit and release only those deemed professional in quality and within the photographer’s artistic standards. By signing this contract, the client is aware of the style of photography that jules produces.
In the event of illness or sudden event out of the control of both parties, jules will attempt to substitute a photographer at no cost to client. This contract will be transferable to said photographer.
The parties agree to positive cooperation and communication.
STORAGE OF IMAGES
Due to the lack of information about how long CDs/DVDs can hold information, jules recommends you back up your images on another media format other than CD/DVD. jules also recommends making multiple copies of CDs/DVDs every year to insure the images for years to come. jules cannot be held responsible for the failure of CDs/DVDs due to mishandling. It is the client’s responsibility to keep several copies of any CDs/DVDs in more than one location, and back the images up on another format such as a hard drive. This is the same for the use of Dropbox.com. Once the images are in the hands of the client, it is the client’s responsibility to download and save the images. Backing up your images is very important.
THE UNDERSIGNED HEREBY ACKNOWLEDGE THAT THEY HAVE RECEIVED, READ, AND
UNDERSTAND THIS AGREEMENT’S CONTENTS.
All parties understand and agree to all that is above. Client(s) agree(s) to only sign if they have read and agreed to the terms of service in this contract and they believe all information is deemed correct to the best of their knowledge.