INP Surveillance System Evaluation Tool

INP Surveillance System Evaluation Tool
The CORDS Inter-Network project on digital event information and data collection aims to empower communities and enhance cross-border health security by improving digital community detection and response to One Health priorities, in cross-border Network areas.

The information collected using the Inter-Network Project (INP) Surveillance Evaluation Tool will be used to assess current early warning and response (EWAR) systems and practices in human and animal health events from cross-border communities, in each Network.

The INP Surveillance Evaluation Tool consists of this 10 page assessment, completion of a separate Event Log, and submission of any supporting documents. it is recommended that the Event Log and supporting files are prepared first- as they can be uploaded directly through page 9 and 10 of this form.

Please download a full set of instructions for completing the INP Surveillance Evaluation Tool HERE

Do not press Enter/ Return when completing the questions on this form- instead use your mouse/ touchscreen/ the Tab key to move to the next field.

A copy of the INP Privacy and Data Protection Notice can be obtained HERE

If you require support completing the specific questions within the INP Surveillance System Evaluation Tool please contact the INP Project Lead within your Network.

Should you need support using the tool itself or experience any technical difficulties, please email: inp@cordsnetwork.org
1. Your Details:

Please provide some basic contact details to help us identify the system/ region you represent, and so that we can contact you if we have any futher questions.
a) Name*

First NameLast Name
b) Email*
e.g. name@email.com
c) Country*
d) Network*
Pick from drop-down list
e) Region
f) What geographic level are you responding to?*
Pick from drop-down list
g) Job Title

6. Data Collectors
This section is for regional and cross-border respondents only.
a) Please identify any organisations which provide financial, material, or technical support to the data collectors or data collection teams in your region/ country:
b) Please provide a brief description of the processes and mechanisms through which data collectors in your country/ region collect and report disease surveillance information:
c) Are data collectors employed on a long term basis?

YesNoUnsure
di) If data collectors receive payment/ compensation, please indicate the approximate average payment for 1 month:
None = 0
dii) Please indicate the currency in which any payment/ compensation is made:
(e.g: US Dollars)
e) If there are any other issues regarding the individuals/ teams collecting disease surveillance data/ their interaction with local systems within your region/ country please describe below:

7. Verification & Response
a) Please state the total number (estimated or actual) of SUSPECTED outbreaks detected by the surveillance systems over the past 12 months
b) Please state the total number (estimated or actual) of SUSPECTED outbreaks over the past 12 months which were verified within 48 hours of detection.
c) Please state the total number (estimated or actual) of outbreaks of International concern detected by your surveillance systems in the past 12 months.
d) Please state the total number (estimated or actual) of outbreaks of International concern which were reported to WHO within 24 hours of detection, in the past 12 months
e) Please state the total number (estimated or actual) of outbreaks (with observed no. of cases > threshold values) detected by your surveillance systems over the past 12 months which were reported to the next notification level within 48 hours of detection
f) Please state the total number (estimated or actual) of outbreaks detected by your surveillance systems in the past 12 months that were laboratory- verified
g) Please state the total number (estimated or actual) of outbreaks detected by your surveillance systems over the past 12 months which received a response
h) Please state the total number (estimated or actual) of epidemics (above epidemic threshold) detected by your surveillance systems in the past 12 months
i) Please state the total number (estimated or actual) of epidemics (above epidemic threshold) detected by your surveillance systems in the past 12 months that were reported to the next notification level within 2 days
j) Does the region/ country have any standard operating procedures (SOP's) for the collection/ transportation of samples?

YesNoUnknownNot applicable
k) Does the region/ country have any targets or performance indicators regarding the timeliness/ speed of your surveillance systems? (e.g. the time between detection and verification/ verification and reporting etc)

YesNoNot knownNot applicable
l) If you have any additional comments or observations regarding the verification of/ response to disease outbreaks within your region/ country which you feel may be relevant to understanding/ improving your local disease surveillance systems, enter in the box below:

9. Event Reporting Log
a) How many reported health events have been recorded by your existing surveillance system in the past 12 months?*
INSTRUCTIONS:

The following section is intended to capture key information about recent public health events reported to your existing surveillance system from official and unofficial sources.

You can download a copy of the Event Log and instructions HERE

If you have an existing database of surveillance events:

If you already have a digital version of this information recorded on a spreadsheet or a database which can extract to data to .csv or .xls formats; it will be easier for you to submit your event reporting data the following way:
- Carefully read the definitions for the required data points described in the event log instructions to ensure they are consistent with those used by your local system.
- Extract data relating to the required data points from your database to either a .csv or .xml file format.
- Delete any other columns/ data points other than those required.
- If you are extracting data directly from a database please provide records for all events recorded over the past 12 months. If your database contains less than 12 months of records, please provide whatever you do have.
- Submit your .csv or .xml file using the "Browse Files to Upload Data Set" button below.
If you do not have an electronic database of surveillance events:
- Download a copy of the Event Log template and instructions HERE
- Input the required information into the Event Log Template from your local paper based records or other event recording system.
- Submit your completed Event Log template using the "Browse Files to Upload Data Set" button below.
Upload Data Set

Browse Files
Select your completed Event Log file to upload Cancelof

10. Submit Completed Form
Please use the drag and drop field below to upload any files relevant to understanding your systems and processes. These might include standard operating procedures, definitions, or technical specifications of digital systems :
Should be Empty:

INP Surveillance System Evaluation Tool

1. Your Details:

2. Standards & Definitions

3. Event Based Surveillance

4. Sources of Surveillance Data

5. Data Collection Tools

6. Data Collectors

7. Verification & Response

8. Inter-Sectoral & Cross Border Surveillance

9. Event Reporting Log

10. Submit Completed Form