Known World A&S Symposium Preliminary Quarterly Event Report

  • Welcome, Known World Arts and Sciences Symposia Autocrats!

    This is the preliminary event report form and should be submitted quarterly.

  • Expectations:

    • Quarterly preliminary event reports are mandatory as dictated by the Known World Event Policy located under the Seneschal Resources on the Society Seneschal's website.
      Please follow that policy and, should there be any questions, feel free to email the Society MoAS for clarification. scamoas@sca.org

    Reporting Schedule:

    • Reports are due quarterly, four times per year, between the time the proposal is accepted and the event occurs:
      • April 15th (Covering January-March)
      • July 15th (Covering April-June)
      • October 15th (July-September)
      • January 15th (October-December)

    Importance of Reports:

    I consider the quarterly report extremely important. If you cannot submit a report, please arrange for an emergency deputy or your Kingdom Seneschal to submit the report for you. Each quarterly report is mandatory.

    If the reports are missing or insufficiently detailed, this can jeapordize the viability of your event.

    Important Links:

    • Known World Event Policy
    • Known World Event Listings (SCA Website)

     

  • What period are you reporting?*
  • What is the start date of your event?*
     - -
  • What is the end date of your event?
     - -

  • Autocrat Information and Identity

    Please note that you may have other co-autocrats, but this is the information for the autocrat responsible for submitting this (and other) reports.
  • What is your membership expiration date?*
     - -

  • Exchequer Information and Identity

    This is the information for the autocrat responsible for submitting financial reports.
  • What is their membership expiration date?*
     - -
  • Is your exchequer appropriately warranted and aware of their reporting requirements?*

  • Site Information

  • Is your site contact a member of the SCA?*

  • Do you have a signed contract with the site?*

  • Has a copy of the contract been emailed to the Society MoAS? scamoas@sca.org*
  • Site Details (Check all that apply)*

  • If an insurance certificate is needed (basic liability or equestrian), have you requested it from insurance@sca.org?*

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  • Event Staffing

  •    

  • Classes

  • Do you plan to have any competitions?*

  •    

  • Advertisements

  • Has an advertisement been submitted to the Society MoAS for approval? scamoas@sca.org*

  • Has an advertisement appeared in your Kingdom's newsletter?*
  • Is your event listed on the SCA Known World event page? http://sca.org/activities/events.html#kws*
  • Do you have an event website?*
  • What Kingdom Calendars does the event appear?*
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  • Communication

    A copy of your report is sent to the SMoAS and yourself. Please add your Kingdom Seneschal email address so that they can receive a copy as well. You may have courtesy copies sent to up to two other email addresses. Please list them below if you would like to utilize this option.
  • Should be Empty: