Client Air/Hotel/Car/Cruise Preferences (FORM C)

First Class Travel Consultants

Client Air/Hotel/Car/Cruise Preferences (FORM C)
Thank you for choosing First Class Travel Consultants! If you are ready for us to book your trip, please fill out the information below that relates to your trip. Skip over any sections that do not pertain to you. If you have the time, we do encourage you to fill this form out entirely so we will have this information on file for future bookings. We will contact you by email with any other information needed that was not collected on this form. Any other information you feel that we need, please email us at Travel@FirstClassTravelConsultants.com.

Fields with a red asterisk (*) are required fields.
Name (Person filling out form)*

First NameLast Name
Email (Person filling out form)*
example@example.com
Cell Phone # (Person filling out form)*

Area CodePhone Number
Air Travel Preferences

Completing this section will help us when booking your air travel. If you are not traveling by air, you may skip to the next section if you choose.
Full Legal Name (Must match ID)

PrefixFirst NameMiddle NameLast NameSuffix
Email
example@example.com
Cell Phone Number

Area CodePhone Number
Preferred Airline
(Southwest, American Airlines, etc.)
Frequent Flyer/Reward Number
For your Preferred Airline
Airline Status Level & Effective Date Range (if applicable)
Example.... AA Platinum till 2/28/2019
Preferred Departure Airport
(Airline Name, City, & State)
What other airlines would you be happy for us to book you on? (include Frequent Flyer #'s, Status Level, etc)
LIST IN ORDER OF PREFERENCE! We will start with your Preferred Airline and then follow this list in order.
Known Traveler Number
TSA Pre (Type N/A if this does not apply)
Redress Number
Type N/A is this does not apply
Airline Class Preference

FirstBusinessEconomyOther
Airline Seat Preference

AisleWindowNo preferenceOther
Airline Seat Location (Mainly for Economy Seats)

Bulkhead (Front section / No seat storage)Forward (Ahead of Wing)Wing AreaRear (Behind Wing)Exit rowNo PreferenceOther
Let us know what your most important airline preferences are above.
List them in order if you can so we know.
Do you prefer Refundable Airline Rates or Best Available Rates?
You can always change this for future flights with us, this is only for your first trip
Do you personally require Special Assistance?
We need to know exactly what you require when booking.
If answered yes, what special assistance is needed?
Explain in detail so we can book you correctly.
Special Airline Meals Required? Please list.
Trip Insurance through Airline?
If booking flight only with us, let us know yes or no.
Airlines you only want to travel on no matter what for this trip?
Other Airline Information we might need from you? Other requests or instructions for us?
Hotel and Resort Preferences

Completing this section will help us when booking your lodging needs at hotels / resorts. If we are not booking hotel or resorts for you, please skip to next section if you would like.
What hotels do you normally stay in and enjoy? Any we need to avoid?
Full Name

PrefixFirst NameMiddle NameLast NameSuffix
Email
example@example.com
Cell Phone Number

Area CodePhone Number
Hotel/Resort Preference #1
Hilton, Marriott, Hyatt, Ritz, etc
Loyalty/Awards Number #1
HHonors #, Starwood #, etc
Hotel/Resort Preference #2
Loyalty/Awards Number #2
Hotel/Resort Preference #3
Loyalty/Awards Number #3
Hotel/Resort Preference #4
Loyalty/Awards Number #4
Other Hotel/Resorts & Awards # we need to know about?
Please list in order or preference
Hotel Features (Select all that apply.)

No PreferenceLuxury ResortAll-InclusiveAdult OnlyFamily FriendlyOn the BeachNear AirportNear PortNear City CenterOther
Which hotel rates should we look for?

Non-Refundable Rate (usually pay in full now, but cheapest rate)Refundable (usually until a certain date/time before checking in, higher rate)Other
Discounted Rates / Memberships you are part of? (Select all that apply)

AAAAARPSenior RateMilitaryCorporate Rate through my CompanyOther
Please list those memberships with account #'s below
ie: AAA Membership #3732819371827, Corporate Acct for Example Consulting Acct #123432
# of people in each room?
# of Rooms
Other Hotel "Must Have" Options (Select all that apply.)

Must offer BreakfastMust have wifiMust have a PoolMust have a GymMust have a Bar/RestaurantMust allow PetsOther
Hotel Room Type (Select all that apply.)

No PreferenceStandard room (no frills)Garden/standard View (cheapest view)Ocean/Pool (expensive option)Jr. SuiteSuiteConcierge / Business LevelRequire Connecting RoomsOther
Room Locations (Select all that apply.)

Near ElevatorLow FloorHigh FloorConcierge Level (if offered)Other
Bed Type (Select all that apply.)

1 Bed2 BedsNo Preference, Best Available RoomOther
Hotel Star Preference

Five Star OnlyFour Star and HigherThree Star and HigherTwo Star and HigherNo PreferenceOther
Point of Interest you would like to be near?
ie: Dallas Convention Center, Northpark Mall, Southern Methodist University, DFW Airport, Dallas Love Field, etc
Specific Address or Point of Interest Address you would like to be near?

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Pets?
Most hotels require a pet deposit.
How many Pets?
Pets weight?
ie: 8 LBS, 12 LBS and 5 LBS
Accessible Room?
Handicap, Special Needs, etc
Smoking or Non-Smoking?
Many hotels do not allow smoking in rooms.
Feather or Foam Pillows?
Not guaranteed. Check with front desk.
Will you have a car to park at hotel?
ie: I will be parking or valeting my car at hotel.
Special Requests to be noted on hotel booking reservation?
Cannot be guaranteed. Example, pool view, city view, cot needed, extra pillows, fan, etc.
Any other hotel / resort items to let us know about? If additional explanation is needed regarding the above answers, please enter those here.
Please be as specific as possible.
Car Rental

Completing this section will help us when booking your transportation needs. If you do not require us to book car rentals for you, please skip to next section if you choose.
Full Legal Name of Main Driver

PrefixFirst NameMiddle NameLast NameSuffix
Main Drivers Date of Birth

MonthDayYear
Date
Email for Main Driver
example@example.com
Cell Phone Number

Area CodePhone Number
Where do you want to pick this car up? Drop off?
DFW Airport, At Car Rental Agency at this specific address, etc.
Pick up Date

MonthDayYear
Date
Pick up Time

:HourMinutesAM/PM Option
Drop off Date

MonthDayYear
Date
Drop off Time

:HourMinutesAM/PM Option
Preferred Rental Car Company #1
ie. National, Hertz, Thrifty, etc
Preferred Car #1 Membership #
ie: National Emerald Club #NE12343212
Preferred Rantal Car Company #2
Preferred Car #2 Membership #
Other car rental companies you prefer or belong to? If so please list and include any membership #'s for us.
Please list in order of preference.
Corporate Acct Rates / Special Contracts?
Name of Contract/Company. AARP, AAA, etc
Special Rate Account #
Membership numbers. ie: AAA #2344323434234, AARP #23234234234, Verizon Corp #123321
Car type you prefer?
Add-ons you prefer?
Category (Select all that apply.)

No Preference, just the cheapest!CompactMid-sizeFull-sizeLuxurySmall SUVLarge SUVVanConvertibleOther
Other items needed (For a Fee)

Sirius XM SatelliteToll PassGPSFuel Service OptionInfant seatChild SeatChild Booster SeatRoadside AssistanceOptional InsuranceOther
Add Car Rental Company insurance?
Please make sure your current auto insurance will cover you for where you are traveling too.
Any other Special Requests or Instructions for us regarding car rentals?
Please be as specific as possible.
Cruise Preferences

Completing this section will help us when booking cruises. If we are not booking a cruise, please skip this section if you choose.
What cruise lines have you been on and enjoyed before, if any? Any that you want to avoid?
Full Legal Name

PrefixFirst NameMiddle NameLast NameSuffix
Email
example@example.com
Cell Phone Number

Area CodePhone Number
Cruiseline Preference
Frequent Cruiser Number
Other Cruise Lines we should look at for you? If so, list them along with member #'s.
List in order of preference: Cruise Line, Freq. Cruise Member #, etc
How much are you looking to spend per person?
$ Dollar Amount
How many people are we booking for?
How many rooms do you require?
How many people per room?
How do you want to pay for Cruise?

Pay Deposit and trip in full now to Credit CardDeposit now, Auto charge to credit card on due date?Deposit now, then auto charge in monthly payments till due dateOther
Room Preference (Select all that you are interested in)

Interior RoomOcean View (No Balcony)BalconySuiteOther
Room Location (Select all that you are interested in)

Aft / BackMiddleFrontOther
Dining Preference (Select all that you are interested in)

Early DiningLate DiningAnytime DiningNo PreferenceOther
Beverage Plan (Extra Cost)

YesNo
Beverage Plan Type
(i.e., Alcohol, Non-Alchohol beverages only, etc.)
Will you drive or fly to port of departure?
What is your preferred port of departure? (Not guaranteed; depends on cruise line options)
Cruise Insurance?
If you decline you will need to sign a waiver.
Do you want to pre-pay for gratuities or pay for them on the cruise?
Recommended to pay now.
Require Accessible Room / Special Needs?
Wheelchair accessible, etc.
Do you require an Accessible Room on the cruise? What Special Needs should be noted in the reservation?
Special Dietary / Meal Requirements
Any other Cruise requests or items you would like to tell us?
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First Class Travel Consultants

Air Travel Preferences

Hotel and Resort Preferences

Car Rental

Cruise Preferences