TERMS AND CONDITIONS
Exhibitor acceptance is a first come first serve basis and based on attendance during the scheduled hours of August 6, 2018. Should the CultureShock Community Arts Festival/ UrbanArts deem it necessary to cancel or alter the operation of same in any way, the CultureShock Community Arts Festival/ UrbanArts not provide any compensation for loss of income
This agreement may be terminated by the CultureShock Community Arts Festival/ UrbanArts any time on the breach of any of the conditions hereof by the Vendor, and thereupon all its rights hereunder shall cease and terminate, and any payments made by it on account hereof prior to the termination shall be retained by the CultureShock Community Arts Festival/ UrbanArts as liquidated damages for such breach, and the CultureShock Community Arts Festival/ UrbanArts may thereupon reassign said space.
At this time, vendors should be prepared to not have electricity provided or available. Certified generators and batteries or battery powered lighting is acceptable, (NO open flames), but must be approved by the Festival prior to August 3, 2018. Should electricity opportunities become available, the Festival will make this known to all vendors.
The CultureShock Community Arts Festival is a family friendly event which works to ensure there are a variety of items that are affordable by the general community. Items must appeal to a multi-cultural audience and along with pricing, be approved in advance. CultureShock Community Arts Festival may remove any items it deems not acceptable or are outside of the pre-approved description provided. Items considered inappropriate include but are not limited to: Pornographic material; Items encouraging alcohol or drug use or the use of weapons; Racist or sexist material; Vulgar or abusive language; Political or cause marketing. Sales permits and collection of all appropriate sales tax and any labeling required by law is the sole responsibility of the vendor.
The Festival will operate rain or shine according to the posted scheduled Hours of Operation. There are no refunds for use of space as a result of inclement weather.
AGREEMENT TO MARKET
Each vendor will endeavour to market their participation in the Festival to their network to help
increase attendance in coordination with the Festival when possible.
Each vendor indemnifies the CultureShock Community Arts Festival/ UrbanArts its management team, support staff orits volunteers, and the City of Toronto from any litigation resulting from any loss or damage that they may incur to them as a result of their being accepted and operating a booth at the Festival for any reason.
The CultureShock Community Arts Festival/ UrbanArts is not responsible for any loss or damage as a result of vandalism or an act of God.
BOOTH PLACEMENT PRIORITY & SET UP
Booth placement will be based on space and sight lines as determined by CultureShock Community Arts Festival/ UrbanArts. Subletting the whole or any part of the space hereby contracted for is not permitted. The CultureShock Community Arts Festival/ UrbanArts the right to relocate exhibits. Please note live or recorded music will not be permitted. Entertainment will be produced from designated stages. Each Vendor will maintain, market, operate their booths and are expected to arrive before 1PM. Each Vendor will be provided a 10x10 tent, and 1 table and 2 chairs. No CULTURESHOCK/ URBANARTS staff or volunteers, will be responsible for your booth during the festival.
BOOTH AND RENTAL DEFINITIONS
: You are a reputable, established business that intends to offer merchandise for sale. You will provide vendor insurance and will be promoted as a Marketplace Vendor on social media advertising. You agree to equally promote the CULTURESHOCK COMMUNITY ARTS FESTIVAL on your social media platforms.
You are a not for profit agency that will not be selling any merchandise.Community Booths are permitted to offer hand-outs or information relevant to their role in the community.