CHANGE OF DATE OR VENUE
Ashley must be notified immediately of any changes in schedule or location, at least one week prior to the scheduled date of event. Notification of any changes can be made by phone along with written notice sent via email for documentation. It is the client’s responsibility to confirm all arrangements at least 7-10 days prior to the event. In the event of change of address or contact information (time, etc.) as listed, you must notify Ashley.
RETAINER
A non-refundable retainer fee of $500 is required to hold the date of your event. No date is reserved until a retainer is received. The balance of the complete package price must be paid 30 days prior to wedding date. If final payment is not received as set forth herein, Ashley reserves the right to withhold delivery of the images and or not attend the wedding until payment is received. The deposit will not be refunded if Client is unable to provide full payment by day of wedding. Upon clients signature and payment of retainer fee, Ashley agrees to reserve the date and time specified. The retainer fee is applied towards the final contracted wedding package.
CANCELLATION
There shall be NO refund of retainer after the signing of agreement due to the reservation of the photography date. If the event is cancelled within one month of the date, the client shall pay the balance of the contract due to the high probability that Ashley will not be able to further book that date. Once a balance is paid, it is NON-REFUNDABLE. Any other arrangements shall be discussed between the client and Ashley. All arrangements will be put in writing. Cancellation must be in writing even if a phone call was made to inform Ashley of the cancellation. The retainer fee will be transferable up to 365 after cancellation. The client agrees to not expect a new date to automatically be available. The client will be given the chance to reschedule but cannot be pushed ahead of other reserved clients.
FAILURE TO PERFORM
Due to the limited and subjective nature of the event Ashley cannot be held responsible for requested photographs not taken or missed, lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the church or location restrictions. The photographer is not responsible for lost photo opportunities due to any kind of equipment malfunction, the lateness of the event couple, or other principles. The Photographer is not responsible for the lack of coverage due to weather conditions, scheduling complications due to lateness of individuals, rules and restrictions of venue, or the rendering of decorations of the location. It is acknowledged that any lists submitted to Ashley will be used for organizational purposes only and in no way represents photography that will actually be produced. Ashley will do her best to fulfill all requests but can make no guarantees all images will be delivered. Clients are responsible for all location fees and permits.
UNFORESEEN CIRCUMSTANCES CLAUSE
If Ashley cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, severe traffic, fire, terrorism or other causes beyond the control of the parties, or due to the photographers illness, then Ashley shall return any moneys paid by the client, less expenses, but shall have no further liability with respect to the agreement. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, lost in the mail, or otherwise lost or damaged without the fault on the part of Ashley.
INCLEMENT WEATHER CHARGE
In the event of severe weather, including but not limiting, a blizzard, severe rain storm or other unforeseeable events Ashley may make the decision that it’s unsafe to drive home, and hotel stay will be billed to the client.
PRE-EVENT CONSULATION
It is NOT required for the client to schedule a pre-event consultation before the event-date to finalize the actual shooting times and location. Ashley can successfully communicate all event details via email or phone. If the client requests to meet, the must be willing to meet near the photographers location.
WEDDING COORDINATOR/EVENT GUIDE:
If the ceremony or reception provides a "COORDINATOR/ EVENT GUIDE", the client is responsible for communicating all day of information. Including, but not limited to: time line, itinerary, schedules, etc.; with Ashley prior to the wedding day. THIS IS TO BE SHARED WITH ANY PARTIES INVOLVED IN THE WEDDING INCLUDING THE WEDDING COORDINATR/EVENT GUIDE.
EXCLUSIVITY
Ashley shall be the exclusive photographer(s) retained by the client for the purpose of photographing the wedding. Family and friends of the clients and other wedding vendors shall not interfere with the photographer’s duties. Guests will be asked to refrain from taking flash photographs at certain intervals of wedding services to ensure proper exposure of images. Additional professional photographers may be employed only with prior written permission from Ashley Ostrander (Shavrnoch). Guest photographers may NOT be active during the ceremony and will not be allowed to photograph during family and individual portraits. Ashley spends special time planning and posing your photographs and asks that guest NOT intervene. Ashley will request your intervention if a guest is inhibiting our ability to full document your wedding.
PERMISSIONS
It is the clients’ responsibility to schedule and receive permission to use various locations for photography, including the wedding and reception locations and any other locations used during the day. Should a location require a payment, this payment will be paid by the clients.
COPYRIGHTS
All photos created by Ashley Shavrnoch Photography are copyright protected. It is a violation of federal copyright law to copy, scan, or allow photographs created by Ashley Shavrnoch Photography to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered digitally or otherwise, without Ashley's express written permission. The client may print (on their own) their personal wedding photographs with the written consent of Ashley only once in possession of the digital images, whether via Pixieset or DVD sold separately. The negatives/digital files remain sole property of Ashley and will never be given or sold.
Ashley agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.
This license allows the client to do the following with the images:
i) Display the images;
ii) Print the images;
iii) Upload, email, or electronically transfer the images or files; and,
iv) Publish the images on personal websites or social media websites
*This applies only if giving Ashley credit.
PROOFS
Ashley Shavrnoch, as a photographer and artist with whom Clients entrusts photography to, retains the judgment to remove any image(s) from the proofs that it deems bad or irrelevant.
EXPENSE REIMBURSEMENTS
The wedding couple agrees to reimburse Ashley for all reasonable expenses relating directly to the wedding event itself. For example, parking fees, destination travel fees, accommodations, etc. Ashley will bill the wedding couple after the event. Both parties agree to discuss this thoroughly to avoid any surprises as to what will constitute an expense and Ashley agrees to supply expense receipts if so requested.
TRAVEL
A travel fee of $1 per mile will be applied prior to wedding day if the wedding location is over 15 miles outside of Vassar, MI. This fee is to be applied for travel to and from wedding location. This fee will be added to your payment. **Please notify photographer if your wedding venue is greater than 15 miles of Vassar.
EVENT FOOD SERVICE
Wedding couple does agree to provide a meal for Ashley and those employed by photographer.
RETURNED CHECKS
Returned checks are subject to a $50.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by Ashley in the event that enforcement of this contract becomes necessary. All legal action shall take place in Vassar, MI.
GARMENTS
Ashley cannot be held responsible for damage to garments during environmental events. Client is responsible to arrange personal assistance for wedding garments. Ashley will not put any parties in a situation (unless requested by bride or groom) that will cause harm or damage to special garments. However, to achieve certain photos, the clients agree that will trust the discretion of Ashley and assistants.
CREATIVE LICENSE
Images may be edited at the photographer’s discretion, and delivered images may not include all images shot. The photographer reserves the creative right to edit and release only those deemed professional in quality and within the photographer’s artistic standards. By signing this contract, the client is aware of the style of photography that Ashley produces.
SUBSTITUTION
In the event of illness or sudden event out of the control of both parties, Ashley will attempt to substitute a photographer at no cost to client. This contract will be transferable to said photographer.
COOPERATION
The parties agree to positive cooperation and communication.
TERMS/CONDITIONS
Prices are subject to change without notice. The most up to date contract will immediately apply to any client that has already signed.
STORAGE OF IMAGES
Once the images are in the hands of the client, it is the client’s responsibility to download and save the images. Backing up your images is very important.
Clients will be provided their online gallery of wedding images 30 days after photos are delivered. After gallery expires and photos are still needed for download, a $50 fee will be asessed to Client in order for Ashley to reload photos to gallery.
THE UNDERSIGNED HEREBY ACKNOWLEDGE THAT THEY HAVE RECEIVED, READ, AND
UNDERSTAND THIS AGREEMENT’S CONTENTS.
Permission is hereby granted to Ashley Shavrnoch Photography to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose. The laws of Michigan shall govern this agreement.