2025 Vendor Application

Vendor Application

Thank you for expressing interest in being a vendor at The Lights of Christmas, the largest Christmas event in the Pacific Northwest!

As a participating vendor, you’ll be joining the dedicated Warm Beach Camp staff and volunteers in creating a memorable holiday experience for thousands of guests. Please review the following important information:

Vendor Guidelines & Requirements

1. Booth Fee
Upon acceptance, a booth fee of $250 is due along with the signed contract.

2. Booth Details
Each Holiday Market booth space is 10 ft x 10 ft and located indoors. Booths will include a decorative façade designed to resemble a traditional Christmas Market stand.

3. Revenue Sharing
Vendors are required to pay 20% of gross sales to Warm Beach Camp. This amount will be invoiced weekly.

4. Sales Reporting

All sales must be processed using a POS (Point of Sale) system.
Daily sales reports and reconciliation forms must be submitted to the Business Office.
Vendors are responsible for collecting and remitting sales tax on all sales.

5. Menu/Product Approval

Warm Beach Camp reserves the right to limit vendor items.
All products must be family-friendly.

6. Operating Hours

Vendors must operate from 5:00 PM to 10:00 PM, or later if the event is busy.
Event dates vary each year (closed Christmas Eve and Christmas Day).
Visit www.thelightsofchristmas.com for current dates.
Booths must be fully staffed during all event hours.

7. Conduct
All vendor staff must reflect the event’s family-friendly, drug- and alcohol-free atmosphere.

8. Power Usage

Power is limited.
Vendors must use battery-operated lighting or provide a generator if outdoors.

9. Insurance
Vendors must carry general liability insurance of $1,000,000 and provide a Certificate of Insurance naming Warm Beach Camp and Conference Center as additionally insured.

10. Health Permits
A Snohomish County Health District Temporary Food Service Permit is required and must be visibly posted at your booth.

11. Compliance with Safety Standards
Food booths must meet all applicable Snohomish Fire Marshal and Health District regulations.

If you have any questions or need clarification on any of the above items, please don’t hesitate to contact us. We look forward to potentially partnering with you to make this year’s event a truly magical experience!

Business Name

Contact Person Name*

First NameLast Name

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Phone Number*

Area CodePhone Number

E-mail

Website/Social Media Links

UBI (Uniform Business Identifier) Number issued by Washington State

Company Information (check one)

ProprietorshipCorporationPartnership

If partnership, name each partner, address and phone number:

Type of Vendor

Food VendorCraft VendorBothOther

Brief Description of your Products/Services:

Have you previously been a vendor at The Lights of Christmas?

If not, please list 3 references (similar events you have participated in) with contact names and phone numbers:

Please pick what size space you are requesting.

Holiday Market (10ft x 10ft)Truck/Trailer space

Describe how your booth will be decorated—include photos and/or drawings as available:

Upload photos here.

Browse Files

Please submit your proposed Menu/ List of Products. Once approved, any changes will need to be submitted for acceptance. Include prices.

Would you be interested in Sponsorship Opportunities?

YesNo

Submission of this application acknowledges the following: *I have read and understand the Vendor Guidelines & Requirements. *I understand that this application is NOT an offer of space at The Lights of Christmas.

I agreeI do not agree

The Lights of Christmas / Warm Beach Camp and Conference Center

20800 Marine Dr., Stanwood, WA 98292 | Camp Store (360) 216-4261 | www.thelightsofchristmas.com