• ATLAS INVOICE

  • Please note: DO NOT SUBMIT CONFIDENTIAL INFORMATION (e.g., Form W-9, SSN, bank account & credit card numbers) through this form.

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  • A) MILEAGE REIMBURSEMENT

    1. IMPORTANT: You must click "ENTER" for EACH trip - otherwise it will not show up on the invoice.
      Optional rows will appear for additional trips.
  • REMEMBER - You must click "ENTER" for EACH trip - otherwise it will not show up on the invoice.

  • B) REIMBURSABLE EXPENSES - receipts required

    (e.g. hotel, airfare, meeting supplies, photocopies, etc.)
    1. IMPORTANT: You must click "ENTER" for EACH expense - otherwise it will not show up on the invoice.
      Optional rows will appear for additional expenses.

    2. Meals are not always reimbursable; please verify with ATLAS staff.

    3. Allowable meal reimbursements cannot exceed State of MN per diem limits: Breakfast - $9 / Lunch - $11 / Dinner - $16 *
      (*Some areas have higher limits; please check with ATLAS staff.)
  • REMEMBER - You must click "ENTER" for EACH expense - otherwise it will not show up on the invoice.

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  • C) STIPENDS/CONTRACT PAYMENTS

    (e.g. presenter fees, cohort participant stipends, contract work, etc.)
    1. IMPORTANT: You must click "ENTER" for EACH payment - otherwise it will not show up on the invoice.
      Optional rows will appear for additional payments.
  • REMEMBER - You must click "ENTER" for EACH payment - otherwise it will not show up on the invoice.

  • IMPORTANT INSTRUCTIONS:

    STEP 1: Click "Preview Answers" below and check your invoice for accuracy.

    a) Did you remember to click "ENTER" for each item?
    (If items are not showing up, you did not officially "enter" them.)

    b) Did you upload all your receipts?

    * To update/revise your invoice:

    a) Click "Back" button
    b) Make revisions on invoice
    c) Click "Preview Answers" again

    STEP 2: From PREVIEW screen, please print or save* (preferred) your invoice as a PDF.

    * To save as PDF:

    a) Click "Print" button
    b) In box that appears, change printing Destination to "Save as PDF"
    c) Click "Save"
    d) Change File Name as desired and choose a location for the PDF file on your computer
    e) Click "Save" again

    STEP 3: Click "Submit" button to submit your invoice to ATLAS for processing.

    * Be aware that it may take several seconds to go through.

    NOTE: If there is an issue with the form submission process, you may email your PDF form, with all applicable receipts, to Marisa Geisler at mgeisler02@hamline.edu.

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