Oblate Youth Service Volunteer Application Over 18

Before you begin
An important note:

PHOTOGRAPH REQUIRED

Before you begin filling out this form please have a passport style photo of yourself ready to upload. We suggest you take a photo of yourself on your mobile phone, or save an appropriate photo of yourself from your Facebook page.

Please treat the photo as you would an official photo, like a passport or drivers licence photo (i.e. facing the camera, no accessories like a hat, sunglasses etc.).

To edit your photo you we suggest you use free online apps such as Fotor https://www.fotor.com and Befunky https://www.befunky.com . These will enable you to crop and reduce the size of your photo before you upload it. Please crop it to a square shape and reduce the file size to less than 500kb.
Introduction
Thank you for choosing to participate in an OYS event. In order to ensure we comply with national and international standards, guidelines and policies, we need you to complete the following form before you will be able to participate in the event.

If you have a disability that may make the completion of this form difficult, the form can be completed by someone on your behalf, however we will still need your signature. If you have any trouble completing the form or have a query please contact lourdes@oblateyouthservice.com or call Padraig Corcoran on 087 772 3255. The form should only take about 10-15 minutes to complete in one go.

Throughout the form, you will see fields (boxes where you type the information) marked with an asterisk (*). These fields are mandatory and you will be unable to progess on to the next page until you complete the field.
Your Profile Photo
Upload a profile picture

In order to continue to comply with best child and vulnerable adult safeguarding practices and policies, we need to get a profile photo of you for our records, just like your student or work ID. Your image will be kept securely for our records only and will not be released to third parties.

It is very important that you provide an image that is like one on your passport or drivers licence (i.e. facing the camera, no accessories like a hat, sunglasses etc.).

To edit your photo we suggest you use free online apps such as Fotor https://www.fotor.com and Befunky https://www.befunky.com . These will enable you to crop and reduce the size of your photo before you upload it. Please crop it to a square shape and reduce the file size to less than 500kb. The apps suggested here are not endorsed or promoted by the Oblate Youth Service, but are merely suggested editors you may consider.
Upload a profile picture (Max 500kb):
Contact Details
This section relates to contact information which we need in order to process your application.
Your title:
Your name:

First NameLast Name
You are known by:
Give the name you usually use.
Your date of birth:

DayMonthYear
2 digit day, 2 digit month, 4 digit yearDate
Your home address:

Street Address

Street Address Line 2

CityCountry

Postcode
Your email address:
example@example.com
Your alternative email address:
example@example.com
Your home phone:

Area CodePhone Number
Your work phone:

Area CodePhone Number
Your mobile phone:

Area CodePhone Number

Getting to know you better (Part 1)
One of the key strengths of the OYS is the diverse nature of our membership. We have people from all walks of life. The following section includes a couple of short questions designed to give us a picture of who you are which will let us help you get the most out of your experience with the OYS. Most of the questions are optional but the more information you give us, the better the picture.
Which of the options below best describes your current full-time status?

Getting to know you better (Second level education)
What is the name of your school/educational institution? Please include town and country (e.g. Greenfield Academy, Bolton, UK or Belvedere College, Dublin, Ireland etc.)

Getting to know you better (Third level education)
What is the name of your educational institution? Please include town and country (e.g. University of Edinburgh, Scotland or UCD, Dublin etc.)

Getting to know you better (Your current employer)
What is the name of your current employer? Please include town and country (e.g. DGP Logistics, Belfast or St. Mary's Hospital, London etc.)

Getting to know you better (Other)
Other (Getting to know you better).

Getting to know you better (Part 2)
What qualifications do you currently hold? Please include your certificate/diploma/degree/masters/PhD (if any) and any other qualifications which you might hold such as First Aid, RLSS etc. (e.g. BA Media Studies and Lifeguard etc.)
Do you play a musical instrument(s)? If yes, please give details.
Other than English, do you speak any languages? If yes, please give details. Please indicate degree of fluency (e.g. French - moderate, Japanese - a bit!)
Do you have any gifts, talents or skills which could be of service to the OYS? e.g. IT skills, social work, fundraising experience etc.

Medical Declaration - Lourdes 2018 - Over 18
To be completed by all applicants 18 years of age and over.

Who would you like us to contact in case of an emergency? You must provide contact details for at least one emergency contact.
Emergency Contact 1
Emergency name 1:

First NameLast Name
Emergency full address 1:

Street Address

Street Address Line 2

CityCountry

Post code
Emergency preferred contact telephone 1:

Area CodePhone Number
Emergency alternate contact telephone 1:

Area CodePhone Number
Emergency email 1:
example@example.com
What is your relationship to this person (Emergency person 1)?
Emergency Contact 2
Emergency name 2:

First NameLast Name
Emergency full address 2:

Street Address

Street Address Line 2

CityCountry

Post code
Emergency preferred contact telephone 2:

Area CodePhone Number
Emergency alternate contact telephone 2:

Area CodePhone Number
Emergency email 2:
example@example.com
What is your relationship to this person (Emergency person 2)?
Doctor's Contact Details
Doctor's full name:

First NameLast Name
Doctor's full address:

Street Address

Street Address Line 2

CityCountry

Post code
Doctor's perferred phone number:

Area CodePhone Number
Specific Medical Information

In the following section, please give all relevant details, no matter how minor they might seem.
Are there any special medical or physical circumstances of which the OYS leadership should be aware e.g. asthma/epilepsy/diabetes/dislocations/disabilities? If none, just write "No".
Do you have any allergies of which we should be aware e.g. penicillin/aspirin/elastoplasts/foods/insect stings? If none, just write "No".
Please give relevant details of any recent or regular medical treatment, including details of medicines etc. If none, just write "No".
What is the date of your most recent tetanus injection? If unknown, just write "Unknown".
Do you have any special dietary requirements of which we should be aware? If none, just write "No".
Do you suffer from, or have you been recently exposed to someone who suffers from infectious or contagious diseases? If none, just write "No".
European Health Insurance Card (EHIC)

The EHIC is vital to receiving medical attention abroad should the need arise. They are available for free at www.ehic.com.
Do you currently hold a valid EHIC? *
Consent for Medical Treatment

If it becomes necessary for me to receive medical treatment, I hereby give my full consent to any necessary medical treatment, and authorise the designated leader to sign any document required by the hospital authorities. I undertake to inform the designated leader if any of the information given on this form changes before an event takes place.

In consideration for the Oblate Youth Service, I hereby agree to indemnify the Oblate Youth Service, its volunteers and staff against all claims, costs, actions and demands whatsoever resulting from taking part in the programme of activities or the administration of medicines, unless such claims, costs, actions or demands result out of the negligence of designated Oblate Youth Service volunteers or staff.
I agree with the terms and conditions in "Consent for Medical Treatment" above.
Consent for Media

I consent to photographs, videos and other media being used as publicity material for the Oblate Youth Service and/or the Oblates of Mary Immaculate.
I agree with the terms and conditions in "Consent for Media" above.

Vetting: Republic of Ireland
The national vetting process in the Republic of Ireland is provided by An Garda Siochana's Central Vetting Unit. This is administered at a Diocesan level by the Dublin Archdiocese Child Safeguarding & Protection Service. We liaise with these groups on your behalf. Once your vetting has been cleared, this lasts for 3 years.

If you are under 18 years of age, an appropriate parental consent form will also accompany the vetting application.

Padraig Corcoran is the Vetting Coordinator for the Republic of Ireland - any queries regarding the process should be directed to him (lourdes@oblateyouthservice.com).

You will not be able to become an OYS member (and therefore will be prohibited from taking part in activities, events and trips) unless you consent to this process.

If you are a current OYS member who has been vetted by us recently, please just click "Yes" below and we will advise you when you need to renew your vetting (if applicable).

In order to facilitate a smooth and secure processing of your vetting application, once you consent to vetting below, you will receive the paperwork in the post and the Vetting Coordinator will be in contact with you.
I hearby agree to submit to an appropriate national vetting process (i.e. Garda Central Vetting Unit) and I understand that my membership of the Oblate Youth Service is conditional upon the successful clearance obtained from such a process.
I confirm that I have read and that I understand the policies and procedures set out in the policy.

Vetting: Northern Ireland
The national vetting process in Northern Ireland is provided by Access NI. This is administered by an umbrella company (Security & Vetting Solutions Ltd.). We liaise with these groups on your behalf. Once your vetting has been cleared, this lasts for 3 years.

Two vetting clearance certificates will be issued. One to you and another to the OYS.

If you are under 18 years of age, an appropriate parental consent form will also accompany the vetting application.

Please contact lourdes@oblateyouthservice.com if you have any queries.

You will not be able to become an OYS member (and therefore will be prohibited from taking part in activities, events and trips) unless you consent to this process.

If you are a current OYS member who has been vetted by us recently, please just click "Yes" below and we will advise you when you need to renew your vetting (if applicable).

In order to facilitate a smooth and secure processing of your vetting application, once you consent to vetting below, you will receive the paperwork in the post and the Vetting Coordinator will be in contact with you.
I hearby agree to submit to an appropriate national vetting process (i.e. Access NI) and I understand that my membership of the Oblate Youth Service is conditional upon the successful clearance obtained from such a process.

Vetting: England and Wales
The national vetting process in England and Wales is provided by way of a CRB check. This is administered by National Criminal Records Bureau. We liaise with these groups on your behalf. Once your vetting has been cleared, this generally lasts for 3 years.

If you are under 18 years of age, this vetting process may not be applicable to you. The vetting coordinator named below will be in contact with you in any case.

Ronan Lavery is the Vetting Coordinator for England and Wales - any queries regarding the process should be directed to him (lavery.ronan@googlemail.com).

You will not be able to become an OYS member (and therefore will be prohibited from taking part in activities, events and trips) unless you consent to this process.

If you are a current OYS member who has been vetted by us recently, please just click "Yes" below and we will advise you when you need to renew your vetting (if applicable).

In order to facilitate a smooth and secure processing of your vetting application, once you consent to vetting below, you will receive the paperwork in the post and the Vetting Coordinator will be in contact with you.
I hearby agree to submit to an appropriate national vetting process (i.e. CRB Check) and I understand that my membership of the Oblate Youth Service is conditional upon the successful clearance obtained from such a process.
I understand that a Criminal Records Bureau (CRB)/Independent Safeguarding Authority (ISA)/pre-appointment vetting checks will be required as part of the recruitment process. Details of the CRB and ISA checks will be recorded and retained indefinitely on a National Confidential Database.
In the event that I am not appointed or in the future step down from the post, I understand that the relevant information will be retained on file until I reach retirement age, or for 10 years, if that is longer (as per Working Together good practice guidance).

Vetting: Scotland
The national vetting process in Scotland is provided by way of the PVG Scheme (Protecting Vulnerable Groups). This is administered by the local safeguarding team in your local Oblate parish. We liaise with these groups on your behalf. Once your vetting has been cleared, this lasts indefinitely.

Once you have been cleared, you will be issued with a certificate from PVG. You may also be required to attend a parish safeguarding workshop to complete the process.

Please contact lourdes@oblateyouthservice.com if you have any queries.

You will not be able to become an OYS member (and therefore will be prohibited from taking part in activities, events and trips) unless you consent to this process.

If you are a current OYS member who has been vetted by us recently, please just click "Yes" below and we will advise you when you need to renew your vetting (if applicable).

In order to facilitate a smooth and secure processing of your vetting application, once you consent to vetting below, you will receive the paperwork in the post and the Vetting Coordinator will be in contact with you.
I hearby agree to submit to an appropriate national vetting process (i.e. PVG Scheme) and I understand that my membership of the Oblate Youth Service is conditional upon the successful clearance obtained from such a process.

Vetting: France
No further action is required by you.

Please click next to continue your application.

Vetting: Other Country
Please contact lourdes@oblateyouthservice.com to discuss your situation.

Click next to continue with your application.

Code of Behaviour and Conduct - Over 18
- The OYS uniform is to be worn for all pilgrimage activities.
- OYS members will be suitably and appropriately attired at all other times.
- OYS members will present themselves for work on time and in fit condition to undertake assigned duties.
- No alcohol shall be consumed during the hours of work under ANY circumstances.
- OYS members under 18 years of age will not be permitted to consume alcohol for the duration of the trip except with the prior written consent of a parent/guardian.
- Hours of work will be assigned by the Director in consultation with the pilgrimage section leaders.
- The reputation and integrity of the OYS shall be upheld and promoted at all times by all members.
- Disciplinary proceedings will be brought against any OYS member not in compliance with the above or with the expressed wish of the Director/pilgrimage section leaders.
- All OYS members will be directed on a daily basis by their group co-ordinators and any concerns or issues must be brought to forward to the co-ordinators.
[Applicant] I hereby undertake to comply with the above Code and will conduct myself in a manner becoming to a member of the Oblate Youth Service; I fully and completely understand that any breaching of the above or failing to comply with any reasonable request of the OYS Leadership will result in being subjected to disciplinary action and may result in my expulsion from the OYS and/or ultimately being sent home at my own expense.

Character Reference
As part of the OYS Child and Vulnerable Adult Protection policy, a number of new measures have been implemented.
Are you a current or former member of the OYS or are you a new member? * e.g. A current member is someone who has been to Lourdes in the last 2 years.
Character Reference - Current OYS Member

Congratulations, you completed your Character Reference requirements last year, so no further action is required

Character Reference - Former OYS Member

Please give names, addresses and telephone numbers of two people we may contact who have known you well for at least two years, and would be able to comment on your suitability for this role.

We cannot accept references from your relatives or family members. WE CAN ACCEPT references from priests or deacons, or members of your Parish Safeguarding Team.

Please only select people who know you.

Character Reference - New OYS Member

Please give names, addresses and telephone numbers of two people we may contact who have known you well for at least two years, and would be able to comment on your suitability for this role.

We cannot accept references from your relatives or family members. WE CAN ACCEPT references from priests or deacons, or members of your Parish Safeguarding Team.

If you are a new member who is still in school, it is OK to add two teachers and/or the headmaster/mistress. The general school address, email address and phone number is fine - you don't need to provide the personal contact details for the teachers.
Your Own Referees
Referee 1 full name:

First NameLast Name
Referee 1 full address:

Street Address

Street Address Line 2

CityCountry

Postcode
Referee 1 email address:
example@example.com
In what capacity does this person (referee 1) know you?
Referee 2 full name:

First NameLast Name
Referee 2 full address:

Street Address

Street Address Line 2

CityCountry

Postcode
Referee 2 email address:
example@example.com
In what capacity does this person (referee 2) know you?

Form Completion and Submission
Once you have answered the question below, please click "Submit".

Should you wish to change any information after submitting the form, please send it to lourdes@oblateyouthservice.com.
I hereby affirm and agree that all of the information that I have entered into this the form to be accurate and true. *
I understand that if any of the information that I have provided changes, it is my responsibility to immediately notify the OYS of the changes. Failure to do so may result in termination of my membership. *

Application Progression Halted
As you have clicked "No" to the previous question, unfortunately we cannot continue with your membership application.

You can rectify this by clicking the back button below and reconsidering your 'yes/no' option on the previous form page. If you find you have no choice other than to choose 'no' then your membership application will not be processed.

If you have any further queries, please contact lourdes@oblateyouthservice.com.

Should be Empty:

Before you begin

An important note:

Introduction

Your Profile Photo

Upload a profile picture

Contact Details

Getting to know you better (Part 1)

Getting to know you better (Second level education)

Getting to know you better (Third level education)

Getting to know you better (Your current employer)

Getting to know you better (Other)

Getting to know you better (Part 2)

Medical Declaration - Lourdes 2018 - Over 18

Emergency Contact 1

Emergency Contact 2

Doctor's Contact Details

Specific Medical Information

European Health Insurance Card (EHIC)

Consent for Medical Treatment

Consent for Media

Safeguarding Policies

Vetting and Child & Vulnerable Adult Protection - Over 18

Voluntary Declaration

National Vetting - Region Specific

Vetting: Republic of Ireland

Vetting: Northern Ireland

Vetting: England and Wales

Vetting: Scotland

Vetting: France

Vetting: Other Country

Code of Behaviour and Conduct - Over 18

Character Reference

Character Reference - Current OYS Member

Character Reference - Former OYS Member

Character Reference - New OYS Member

Your Own Referees

Form Completion and Submission

Application Progression Halted