IT User On/Offboarding Form

User On/Offboarding Form - Quality Transport
Please enter your name and email address below. Then select whether you want to submit a ticket for an employee onboarding or offboarding.
Requester Name*

First NameLast Name
Requester Email*
example@example.com
New Employee Setup - OnboardingNew Temp Setup - OnboardingEmployee Departing - OffboardingComputer Replacement
- Please enter the new employee's full name as you will want it to show in all of the IT systems and account setups:
  
  First NameLast Name
- What is the new employee's start date (we request a 7 day lead time for new users; 14 days minimum if new computer is needed):
  
  MonthDayYear
  Date
- Please enter the desired email for the new employee
  example@example.com
- Please enter the new employee's title:
- Please enter the new employee's work cell phone:
  
  Area CodePhone Number
- Please enter in the new employee's extension
- Please enter the new employee's department:
- Office location:
- Manager's name:
- Similar user to copy for network file/folder security:
- _AllTeams_FremontCstTeam_FremontDispatchTeam_FremontOfficeTeam_SalesTeamTacomaCSR
- Does the new employee need email security awareness training?
- Master company shared driveOther
- Microsoft Office 365 (email/apps)NAVRIMS (if selected, please choose terminal below)TacomaScans shared folder desktop shortcutOther
- ALL TerminalsFremontTacomaEl PasoDenverSalt Lake CityLubbock
- Existing ComputerA spare computer onsite, please specify the computer name at the end of the formA new computer that will need to be purchasedEmployee will not need a computer
- YesNo
- Please enter the serial number of the mobile device.*
- Please describe the current location of the computer that needs to be setup for the new employee:*
- Desktop: Standard Lenovo Tiny PC (i5, 8 GB, 128 GB SSD)Laptop: Lenovo T480s (i5, 8 GB, 256GB SSD)Other
- NAVMitel ConnectAdobe ProAdobe Reader
- Please list any other requests or clarifications for this onboarding:
- Please enter the new Temp's full name as you will want it to show in all of the IT systems and account setups:
  
  First NameLast Name
- What is the new Temp's start date (we request a 7 day lead time for new users; 14 days minimum if new computer is needed):
  
  MonthDayYear
  Date
- YesNo
- Please enter the desired email for the new Temp:
  example@example.com
- Company IssuedPersonal cell phone
- Please enter the new Temp's work cell phone:
  
  Area CodePhone Number
- Please enter in the new Temp's extension:
- Please provide their personal cell phone number:
  
  Area CodePhone Number
- Please enter the new Temp's title:
- Please enter the new Temp's department:
- Office location:
- Manager's name:
- Similar user to copy for network file/folder security:
- _AllTeams_FremontCstTeam_FremontDispatchTeam_FremontOfficeTeam_SalesTeamTacomaCSR
- Does the new Temp need email security awareness training?
- Master company shared driveOther
- Microsoft Office 365 (email/apps)NAVRIMS (if selected, please choose terminal below)TacomaScans shared folder desktop shortcutOther
- ALL TerminalsFremontTacomaEl PasoDenverSalt Lake CityLubbock
- A new computer that will need to be purchased.A spare computer onsite.They will not need a computerThey will be using an existing computer
- Please describe the current location of the computer that the Temp will use:*
- Who is currently using the computer?*
- Desktop: Standard Lenovo Tiny PC (i5, 8 GB, 128 GB SSD)Laptop: Lenovo T480s (i5, 8 GB, 256GB SSD)Other
- ChromeAdobe Reader
- YesNo
- Please enter the coordinator's email who will pick the IT orientation time for the new user. The coordinator should be an employee of your company and should be aware of the new hire schedule and start date.*
  example@example.com
- Please enter the coordinator's phone number:*
  
  Area CodePhone Number
- At which phone number should we contact the new employee?*
  
  Area CodePhone Number
- Please list any other requests or clarifications for this Temp onboarding:
- Name of departing employee:
  
  First NameLast Name
- Date and time to shut off access to IT systems:
- Date to shut off access
  
  MonthDayYear
  Date
- YesNoThis user does not have a mailbox
- List other employees that need full access to this shared mailbox:
- Remove backup in 30 daysMaintain backup until further notice (future ticket requesting removal)
- The computer & accessories are at Client HQ (No action required from Parachute)The computer & accessories will be sent to Client HQ (No action required from Parachute)The user will keep the computer & accessories (No action required from Parachute)The computer & accessories should be sent to the Parachute office
- E-wasteWipe and add back to inventory
- Where is the computer currently located?
  
  Street Address
  
  Street Address Line 2
  
  CityState / Province
  
  Postal / Zip Code
- Enter name of who to forward emails to: (If no forwarding required, enter 'No Forward' into the name field below.)
  
  First NameLast Name
- Does anyone need full access to the departing employee's entire email account? If YES, then enter a name below. If NO, leave blank.
  
  First NameLast Name
- Does anyone need full access to the departing employee's old files on their computer? If YES, then enter a name below. If NO, leave blank.
  
  First NameLast Name
- Note: During the offboarding procedure, Parachute will disable all accounts associated with this user as needed including: RIMS. PLEASE LIST ANY EXCEPTIONS TO THIS POLICY BELOW.
- Please list any other requests or clarifications for this offboarding:
- Name of employee that will be using the new computer: *
- Date new machine is preferred:
  
  MonthDayYear
  Date
- Desktop at Parachute officeLaptop at Parachute officeNew Desktop: Standard Lenovo Tiny PC (i7, 16 GB, 512 GB SSD)New Laptop: Lenovo T14 (i7, 16 GB, 512GB SSD)Computer onsite at Quality TransportOther
- Please provide the hostname/serial number/previous user of the new computer to be setup
- ChromeAdobe ReaderOffice 365NAVRIMSOther
- Shipping address for computer*
  
  Street Address
  
  Street Address Line 2
  
  CityState / Province
  
  Postal / Zip Code
- Please list any other requests or clarifications for this computer:
- Should be Empty:

User On/Offboarding Form - Quality Transport