If your troop is meeting somewhere other than your normal location/time, doing a high risk activity OR if your troop is going on a trip together, this form will guide you in providing the necessary information to GSMW, therefore aligning your activity/trip for required Girl Scout Insurance standards.
For approval, you MUST submit this form at least two weeks before the trip/activity.
When submitting this form, please be aware that this IS NOT a savable form, so be prepared to include or upload the following information:
Roster of all participants, adult and child, with phone numbers - adults must be registered and background checked to serve as chaperones for the troop
Tagalongs are discouraged
Detailed travel itinerary (including start/end dates, addresses & times)
Name(s) of adult(s) certified in applicable trainings and date of certification (i.e. CPR & First Aid, Outdoor Training, Lifeguard, etc.)
Transportation plan including drivers, passengers, license numbers, and vehicle and auto insurance details
Additional insurance form (if non-Girl Scouts are attending OR for a trip lasting longer than 3 days and 2 nights)
If your trip requires council approval, each minor and adult participant will need to have a
COVID-19 Activity Participant Waiver
on file with GSMW before the trip can receive GSMW approval. Trip leaders can submit the group's waivers altogether via scanned documents to
IMPORTANT DOCUMENTS TO REVIEW