YUGSA Space Booking Form

• Booking Form •

OverGrad Café (Ross S167)

For inquiries about this form and the space booking process, please contact rc@yugsa.ca

Booking requests are primarily reserved for graduate students, subject to the YUGSA Executive's approval.

Applications must be submitted a minimum of 10 working days in advance of your event.

Your Information

Organization/Group Name *

Contact Person (Full Name) *

E-Mail Address (preferably York account) *

Phone Number *

Area Code Phone Number

Terms and Conditions

You may not leave our space unattended at any time during your booking. A representative (host) of your organization must be present at all times during your space booking/event.
Event must end by 12am.
Keep noise levels reasonable. No excessively loud music or other disturbances are permitted. Music volume must not disturb neighbouring classrooms and/or organizations.
No decorations are to be nailed, stapled or glued anywhere, including the walls or ceiling.
No exists/entrances are to be blocked and/or jammed open.
No smoking is permitted inside the OverGrad Café. No fire hazards (e.g. candles/sparklers/fireworks) are allowed.
Event organizers must comply with all fire and safety laws, municipal bylaws and requirements, and university safety regulations.
Event organizers shall be responsible for obtaining and displaying all permits required for the event, including for the serving of food and alcoholic beverages, if applicable*.
Liquor Licenses must be displayed in the bar area. No liquor shall be consumed outside of the OverGrad Café.
Organizers must provide copies of any/all permits required for the event to the YUGSA office five (5) business days before the date of the event. YUGSA reserves the right for termination of bookings without proper documentation.
Event organizers will be held liable in the event of any and all by-law violations and/or university regulation infractions, including all monetary penalties or fines.
All garbage is to be removed at the end of the event.
All event organizer(s)/organization(s) who book the OverGrad Café are responsible for any and all resultant costs associated with any damage or theft to YUGSA property resulting from use of the OverGrad Café, including but not limited to any cleaning, repairs or replacement costs.
Penalties for violations of the Terms and Conditions are subject to the YUGSA Executive's discretion. If Terms and Conditions are not followed, organizer(s)/organization(s) may not be allowed to book future events.

* et al. Coop Faculty and Grad Pub provides catering, alcohol and smart serve trained bartenders for events. Contact: etal.coop@gmail.com

Booking Information

What is the frequency of your event? *

One-time event Reoccurs on a regular basis

Your booking times specified in this section should account for set-up & clean-up. *

I acknowledge.

When is the date of the event? *

Specify the time range (e.g. 11 AM - 1 PM) *

On what days of the week does your event reoccur? *

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

When is the date of the first event? *

When is the date of the last event? *

Specify the time range (e.g. 11 AM - 1 PM) *

Did you request catering from Et al. Graduate/Faculty Pub?

Yes No

Will alcohol be served?

Yes No

Event Information

Name and purpose of the event: *

Estimated number of attendees: *

If you have a poster for your event, please upload a copy.

Select File

Room Deposit

A $50.00 refundable deposit (cash or cheque) must be paid in the YUGSA office prior to the event. *

I acknowledge.

I, the undersigned, hereby acknowledge that I have read, understand, and agree to the OverGrad Cafe Room Use Agreement Terms and Conditions. *

Name

Signature

This section will be filled by YUGSA's office

Attending/Monitoring Staff or Executive:

Contact Number:

E-mail:

Notes

Booking requests are primarily reserved for graduate students, subject to the YUGSA Executive's approval. Applications must be submitted a minimum of 10 working days in advance of your event.

Booking requests are primarily reserved for graduate students, subject to the YUGSA Executive's approval.

Applications must be submitted a minimum of 10 working days in advance of your event.