• 2020 Holiday in the Village

    Saturday, December 5th, 10am - 9pm
  • We are pleased to invite you to join us at the La Mesa Holiday in the Village on Saturday, December 5, 2020!

    La Mesa Holiday in the Village has a longstanding history as a community staple event and has a reach across generations of event-goers.  

    The health and safety of all participants is our utmost priority. The San Diego County resilience and compliance teams have communicated to the La Mesa Holiday in the Village that even if we go into purple tier, the holiday market will be able to continue.

    If for any reason that changes, we will give full refunds (minus the credit card processing fee).

    Thank you for your understanding and support. Email ed@mcfarlanepromotions.com for any questions

     

    Apply soon! Booths will sell out!
     

    IMPORTANT - Power is NOT included in your booth fee. You must bring all of your own rentals. No generators are allowed.

    IMPORTANT - Due to COVID-19 restrictions, all vendors must bring a back wall for their tents to ensure separation from the vendor behind you.

    • ART & CRAFT VENDOR - $195
      • Fee includes (1) 10x10 space
      • 10x20 is $390

     

    • NON-PROFIT VENDOR – $195 
      • Fee includes (1) 10x10 space
      • 10x20 is $390

     

    • RETAIL VENDOR (Clothing, Apparel,Merch - NOT HOME IMPROVEMENT!)  - $295
      • Fee includes (1) 10x10 space
      • 10x20 is $590

     

    • FOOD VENDOR - $395
      • Fee includes (1) 10x15 space
      • 10x20 is $790 

      • OPEN FOOD SOLD OUT. PREPACKAGED 
        PLEASE REGISTER AS RETAIL

     

    • CORPORATE VENDOR  - $1,250
      • Fee includes (1) 10x10 space
      • 10x20 is $1500

     

    • FOOD TRUCK - $450
      • Fee includes (1) 10x20 space

     

     

    The City of La Mesa requires that all vendors at the La Mesa Holiday in the Village pay a $20 fee for a City Business License.  Please include this fee payment with your vendor fee payment.

    The City Business License fee is reduced to $5 for non-profits with valid paperwork.

  • Booth fees are due upon application submission. Your booth is not reserved until full payment is made.


    The event organizers maintain the right to review all applications, decline any vendors that are not fitting for the event and/or modify the vendor category they fall into.


    **Corporate sponsors should contact taylor@mcfarlanepromotions.com to discuss opportunities.**

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  • Terms and Conditions

  • 2020 Holiday in the Village Terms and Conditions

    1. Full payment and insurance must be submitted by Monday, November 30.

    2. Booth location to be determined by McFarlane Promotions, Inc.

    3. Check in time begins Saturday, December 5th at 7:00 am and Vendors must be completely set up by 9:30 am for the Fire Marshall inspection.

    4. Vendors are required to be open for all event hours as stated on the top of this application. CLOSING BEFORE THE END OF EVENT OR STAYING OPEN AFTER EVENT IS STRICTLY PROHIBITED AND IS GROUNDS FOR EXCLUSION FROM PARTICIPATION AT FUTURE EVENTS.

    5. No booths rentals will be provided. Remember to bring your own canopies, tables, chairs, extension cords, power source/generator, lights and hand washing station for food vendors.

    6. All business and other activity, for which the Vendor has rented space, must be conducted within the designated booth space only! No distribution, canvassing, flyers, nor vending of any kind may be done by strolling through the festival grounds.  Vendors are required to conduct business within the perimeter of their 10x10 space. No product, equipment or activities are permitted outside their footprint. Extra space may be purchased in advance.

    7. Vendors must post prices in a legible manner and in a visible space within their booth.

    8. The sale of alcoholic beverages of any kind is strictly prohibited. Additionally, due to sponsorship and contractual arrangements, only sponsor related water & beverages will be allowed to be sold. Any failure to comply with these beverage rules may result in expulsion from the event.

    9. Consumption of alcoholic beverages by Vendor, volunteers or employees of Vendors at their booth is prohibited.

    10. Vendors must provide trash receptacles for waste generated by their booth. Improper trash disposal is grounds for exclusion from participation at future events.

    11. Vendors are required to obtain and display all necessary permits and / or licenses. McFarlane Promotions and the La Mesa Village Association are not liable and will not refund any fees or deposits.

    12. Each Vendor will be responsible for all of his / her own merchandise or equipment. McFarlane Promotions, Inc., the City of La Mesa, and the La Mesa Village Association will not be liable for any lost, stolen or misplaced merchandise or equipment at the event.

    13. If the event is rescheduled, your fee will be honored at the rescheduled event. McFarlane Promotions, Inc., the City of La Mesa, the La Mesa Villa Association and Holiday in the Village organizers reserve the right to refuse service to anyone.

    14. All articles are subject to search upon admission. Event producers reserve the right to use photos or graphic images taken at Holiday in the Village. No video cameras, alcohol, simulated weapons, illegal drugs, weapons, tents, tape recorders, lawn chairs, hazardous substances, portable chairs, bicycles, wagons, large backpacks, skateboards, rollerblades, coolers, cans, glass containers, large bags, umbrellas, or pets will be allowed to be brought onto the premises.

    15. The holder assumes all risk or danger incidental to the attraction/event whether occurring prior to, during or subsequent to the attraction/event including the risk of cancellation. No exception. This event is rain or shine.

    16. Every participant is required to provide their own hand sanitizer or a hand-washing option.

    17. INSURANCE: Vendors must provide proof of general liability insurance and add McFarlane Promotions, the City of La Mesa and the La Mesa Village Association as additionally insured. – Instructions on Page 4.

     
    ADDITIONAL TERMS AND CONDITIONS FOR FOOD VENDORS

    1. All food Vendors must meet and follow all City of San Diego Health Department and Fire Department Guidelines.

    2. Vendors must obtain a City of San Diego Health Permit (call 858.505.6690).

    3. All food items must be stored inside the allotted space, covered and off the ground.

    4. San Diego Health Department requires that vendors provide appropriate cleaning materials as well as a hand-washing setup. Running water is not provided on the grounds of the event.

    5. Containers of butane or fuel must be affixed to a post or other secure item.

    6. All food Vendors must observe all terms and conditions as listed elsewhere in this application.

    Storm Water Policy

    Only rainwater is allowed in storm drains!

    At no time is trash, debris, grease, ice, or any type of liquid to enter a storm drain.  These drains are connected to the ocean, which means that any trash or liquid that goes down the storm drain automatically becomes pollution.  It does not matter if it is “just water.”  If it is not rainwater, it is not allowed in the storm drain.

    San Diego Municipal code 43.0301 makes it illegal to pollute storm drains.  Vendors must dispose of all pollutants such as ice, trash, dirt, unfinished beverages, and any other type of trash in the proper manner.  Failure to comply with Storm Drain protection WILL result in forfeiture of deposit and/or citations by city officials.

     

    Covid-19 Release

    I understand that the Governor of the State of California and the County of San Diego have placed restrictions on businesses and are requiring them to take certain precautions to prevent further transmission of COVID-19 infections. I: (a) represent, warrant, and certify that at no time during the 14 days preceding did I have any of the following symptoms: fever or chills; cough; shortness of breath or difficulty breathing; fatigue; muscle or body aches; headache; new loss of taste or smell; sore throat; congestion or runny nose; nausea or vomiting; or diarrhea; (b) represent, warrant, and certify that at no time during the 14 days preceding have I been around anyone who has tested positive for COVID-19; (c) accept all responsibility for at all times properly using a face covering, maintaining 6 feet of distance from staff and patrons while I am on premises; (d) agree to do whatever is required by applicable Federal, state, and local regulations, including without limitation complying with all applicable travel restrictions and quarantine requirements; and (e) agree to strictly adhere to all signage posted anywhere on premises regarding COVID-19 infection prevention.

    I, for myself, my heirs, and assigns, hereby waive any and any claims, demands, causes of action, or any claims for relief whatsoever against and release McFarlane Promotions, Inc. / the City of La Mesa / the La Mesa Villa Association and Holiday in the Village organizers from all liability, claims, causes of action, demands, losses, and damages, now or in the future, related to my having or contracting COVID-19 or other illness arising out of or in connection with my attendance.

  • REFUND AND DEPOSIT POLICY AGREEMENT

    Please read carefully as these policies will be strictly followed.
  • FULL REFUNDS ARE NOT OFFERED FOR THIS EVENT. In the event of a scheduling conflict, personal emergency, sickness, death, or other unforeseen circumstances, you may request a partial refund of your booth space. The deadline to receive a refund is as follows:

    For a 75% refund - You must put in your request (90) ninety days before December 5th.


    For a 50% refund- You must put in your request (89) eighty-nine to (60) sixty days before December 5th.

    Cancellation requests received (59) fifty-nine days before December 5th and later will not be eligible for a refund.

    Refunds will not be available for registrants who choose not to attend an event. Cancellations will be accepted in writing only and must be received by the stated cancellation deadline(s). All refund requests must be made by the attendee or credit card holder. Refund requests must include the name of the attendee and/or transaction number. If the event is rescheduled, your fee will be honored at the rescheduled event. 

     

    DAMAGE/CLEANING DEPOSIT POLICY: McFarlane Promotions shall inspect your space to ensure it is undamaged, all rules have been met, all rentals have been properly returned, and has been cleaned to the satisfaction of McFarlane Promotions and Holiday in the Village. Deposits may be withheld at the discretion of McFarlane Promotions and/or Holiday in the Village for, but not limited to, failure to show, late arrival, early departure, and any other violations of regulations set forth by the terms & conditions page.

  • Insurance Requirements

    You must provide the insurance requirements below
  • You must provide proof of general liability insurance for $1,000,000 naming McFarlane Promotions, Inc., The City of La Mesa and The La Mesa Village Association as additional insured entities. Listed below are the names and contact information of the entities that need to be named as an additional insured, with the 30 day insurance cancellation noted on certificate, for $1,000,000 for the La Mesa Holiday in the Village 2020 listing the dates of December 5 – December 6, 2020.   You must also include the actual endorsement attachment and it must list the below organizations on it and reference the policy number on it.  All vendors are also required to have the ‘Workers’ Compensation Statutory Limits’ box checked (regardless of your coverage amount). If you use a different insurance company for your workers’ compensation you are required to provide a separate certificate indicating that coverage as well.

     

    Named Additional Insureds:

    EACH ENTITY ON A SEPARATE CERTIFICATE WITH ATTACHED ENDORSEMENT:

               

    La Mesa Village Association

    8030 La Mesa Blvd #189

    La Mesa, CA 91942

    619-784- 6372

     

    McFarlane Promotions, Inc.

    Laurel McFarlane     

    656 Fifth Ave, Ste. B

    San Diego, CA 92101

    619-233-5008

     
    City of La Mesa

    8130 Allison Avenue

    La Mesa, CA 91942
      

     

    An endorsement must accompany each certificate.   A blanket endorsement will not be accepted and the endorsement must either also state the name of the additional insure entity and the same policy number as what is listed on the certificate.

    If the City is specifically named in any endorsement (additional insured, primary and non-contributory, etc.) the City-specific wording, “the City of La Mesa, its elected officials, officers, officials, employees, agents, and volunteers” must be used. “The City of La Mesa” is insufficient.

  • Payment Information

  • A 3% credit card processing fee is added to all credit card transactions. All fees may be paid by credit card unless otherwise approved by the vendor coordinator. 

    Full payment and insurance must be submitted by Monday, November 30.

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