2020 Holiday in the Village Terms and Conditions
1. Full payment and insurance must be submitted by Monday, November 30.
2. Booth location to be determined by McFarlane Promotions, Inc.
3. Check in time begins Saturday, December 5th at 7:00 am and Vendors must be completely set up by 9:30 am for the Fire Marshall inspection.
4. Vendors are required to be open for all event hours as stated on the top of this application. CLOSING BEFORE THE END OF EVENT OR STAYING OPEN AFTER EVENT IS STRICTLY PROHIBITED AND IS GROUNDS FOR EXCLUSION FROM PARTICIPATION AT FUTURE EVENTS.
5. No booths rentals will be provided. Remember to bring your own canopies, tables, chairs, extension cords, power source/generator, lights and hand washing station for food vendors.
6. All business and other activity, for which the Vendor has rented space, must be conducted within the designated booth space only! No distribution, canvassing, flyers, nor vending of any kind may be done by strolling through the festival grounds. Vendors are required to conduct business within the perimeter of their 10x10 space. No product, equipment or activities are permitted outside their footprint. Extra space may be purchased in advance.
7. Vendors must post prices in a legible manner and in a visible space within their booth.
8. The sale of alcoholic beverages of any kind is strictly prohibited. Additionally, due to sponsorship and contractual arrangements, only sponsor related water & beverages will be allowed to be sold. Any failure to comply with these beverage rules may result in expulsion from the event.
9. Consumption of alcoholic beverages by Vendor, volunteers or employees of Vendors at their booth is prohibited.
10. Vendors must provide trash receptacles for waste generated by their booth. Improper trash disposal is grounds for exclusion from participation at future events.
11. Vendors are required to obtain and display all necessary permits and / or licenses. McFarlane Promotions and the La Mesa Village Association are not liable and will not refund any fees or deposits.
12. Each Vendor will be responsible for all of his / her own merchandise or equipment. McFarlane Promotions, Inc., the City of La Mesa, and the La Mesa Village Association will not be liable for any lost, stolen or misplaced merchandise or equipment at the event.
13. If the event is rescheduled, your fee will be honored at the rescheduled event. McFarlane Promotions, Inc., the City of La Mesa, the La Mesa Villa Association and Holiday in the Village organizers reserve the right to refuse service to anyone.
14. All articles are subject to search upon admission. Event producers reserve the right to use photos or graphic images taken at Holiday in the Village. No video cameras, alcohol, simulated weapons, illegal drugs, weapons, tents, tape recorders, lawn chairs, hazardous substances, portable chairs, bicycles, wagons, large backpacks, skateboards, rollerblades, coolers, cans, glass containers, large bags, umbrellas, or pets will be allowed to be brought onto the premises.
15. The holder assumes all risk or danger incidental to the attraction/event whether occurring prior to, during or subsequent to the attraction/event including the risk of cancellation. No exception. This event is rain or shine.
16. Every participant is required to provide their own hand sanitizer or a hand-washing option.
17. INSURANCE: Vendors must provide proof of general liability insurance and add McFarlane Promotions, the City of La Mesa and the La Mesa Village Association as additionally insured. – Instructions on Page 4.
ADDITIONAL TERMS AND CONDITIONS FOR FOOD VENDORS
1. All food Vendors must meet and follow all City of San Diego Health Department and Fire Department Guidelines.
2. Vendors must obtain a City of San Diego Health Permit (call 858.505.6690).
3. All food items must be stored inside the allotted space, covered and off the ground.
4. San Diego Health Department requires that vendors provide appropriate cleaning materials as well as a hand-washing setup. Running water is not provided on the grounds of the event.
5. Containers of butane or fuel must be affixed to a post or other secure item.
6. All food Vendors must observe all terms and conditions as listed elsewhere in this application.
Storm Water Policy
Only rainwater is allowed in storm drains!
At no time is trash, debris, grease, ice, or any type of liquid to enter a storm drain. These drains are connected to the ocean, which means that any trash or liquid that goes down the storm drain automatically becomes pollution. It does not matter if it is “just water.” If it is not rainwater, it is not allowed in the storm drain.
San Diego Municipal code 43.0301 makes it illegal to pollute storm drains. Vendors must dispose of all pollutants such as ice, trash, dirt, unfinished beverages, and any other type of trash in the proper manner. Failure to comply with Storm Drain protection WILL result in forfeiture of deposit and/or citations by city officials.
Covid-19 Release
I understand that the Governor of the State of California and the County of San Diego have placed restrictions on businesses and are requiring them to take certain precautions to prevent further transmission of COVID-19 infections. I: (a) represent, warrant, and certify that at no time during the 14 days preceding did I have any of the following symptoms: fever or chills; cough; shortness of breath or difficulty breathing; fatigue; muscle or body aches; headache; new loss of taste or smell; sore throat; congestion or runny nose; nausea or vomiting; or diarrhea; (b) represent, warrant, and certify that at no time during the 14 days preceding have I been around anyone who has tested positive for COVID-19; (c) accept all responsibility for at all times properly using a face covering, maintaining 6 feet of distance from staff and patrons while I am on premises; (d) agree to do whatever is required by applicable Federal, state, and local regulations, including without limitation complying with all applicable travel restrictions and quarantine requirements; and (e) agree to strictly adhere to all signage posted anywhere on premises regarding COVID-19 infection prevention.
I, for myself, my heirs, and assigns, hereby waive any and any claims, demands, causes of action, or any claims for relief whatsoever against and release McFarlane Promotions, Inc. / the City of La Mesa / the La Mesa Villa Association and Holiday in the Village organizers from all liability, claims, causes of action, demands, losses, and damages, now or in the future, related to my having or contracting COVID-19 or other illness arising out of or in connection with my attendance.