Event Photography Contract

Event Representative (hereafter referred to as the "Client")

Full Name

First NameLast Name

Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

E-mail

Phone Number

Area CodePhone Number

Photographer’s details (hereafter referred to as the "Photographer")

Name: Amanda Wannike Company: A.L. Imagery

Mobile: (585) 313-4033 Email: Amanda.Lynn.Imagery@gmail.com

Address: P.O. Box 282 City: Bergen State: NY Zip 14416

Event details (hereafter referred to as the "Event")

Event Name

Event Date

MonthDayYear

Location name

Event Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

This agreement contains the entire understanding between the Photographer and the Client. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, please put a check mark by each term

Purpose

Reservations

Upon your signature, the Photographer will reserve the time and date agreed upon, and will not make other reservations for that time and date. For this reason, the Reservation Retainer is non-refundable, even if the date is changed or event cancelled for any reason, including acts of God, fire, strike, and extreme weather. The Reservation Deposit is to be paid at time of signing the contract. The Reservation Deposit is applied towards the contracted Event Package. Client understands and agrees that the entire amount owed for the Event Package described in the contract is due on the day of the Event, or, on the Outstanding Balance Due date (if specified). Client agrees if the balance is not paid by this time, the Photographer will not photograph the Event, with a loss of Reservation Deposit by Client and no liability to the Photographer.

Pre-Event Consultation

The parties agree to a pre-event consultation roughly four weeks before the Event in order to finalize the actual shooting times, locations, and Client’s request list (in writing) for specific photographs. The Client will be responsible for, or have someone designated, to identify people of whom specific photographs are desired. The Photographer will not be held accountable for not photographing desired people if there is no one to assist in identifying people or gathering people for group photographs.

Shooting Time/Addition

The photography schedule and selected methodology are designed to accomplish the goals and wishes of the Client in a manner enjoyed by all parties. The Client and the Photographer agree that cheerful co-operation and punctuality by all members of the Event staff are therefore essential to that purpose. Shooting commences at the scheduled start time agreed by both parties. Should additional photography and/or travel time, that is not included in the agreed package, be requested by the Client, it will be charged out at the rates specified in the Assignment Package, rounded to the nearest half hour. The hourly rate for additional shooting time will be billed at $150.00 per each additional hour.

House Rules

Digital Negatives, Prints and Copyrights

The digital photographs, and prints produced by the Photographer are protected by International Copyright Law (all rights reserved) and the Photographer retains the copyright to all photos and images produced. The Client will receive a copy of the hi-res digital photographs via online gallery, Images also available via USB if it has been agreed upon as part of the Event Package, for an additional cost. The Client may reproduce any photos without alterations for their personal use, Alterations inlcude but are not limited too, IG Fliters, color alterations, and cropping . By Signing this contract, the Client gives the Photographer permission to utilizes all images for advertising purposes.

Model Release

The Client hereby grants to the Photographer and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of the Event, its guests, attendees, and officials for editorial, trade, advertising, stock, commercial and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The Client hereby releases the Photographer and his legal representatives and assigns from all claims and liability relating to said photographs.

Exclusivity / Guest Photography

If the Photographer is the sole professional photographer at the event (as specified in the Event Details), it is understood that the Photographer will be the only one allowed to photograph the event. In which case, amateur photographers may take photos during the event if they do not interfere with the contracted Photographer and are not shooting the Photographer’s same posed shots. If a problem arises with any guest or attendee(s) the On-site Event Contact will be advised to handle the situation politely for the Photographer by enforcing the conditions of this agreement.

Co-operation of Guests and Other Service Providers

The Client is responsible for the conduct of the guests. Co-ordination with other service providers may be necessary to complete all the photography as scheduled. The Client should share the photography schedule with other service providers to make sure that there are no conflicts with times. In addition, events during the Event should be planned to make the best use of time for all vendors. The Photographer will not tolerate verbally or physically abusive behavior, nor will the Photographer share its time or compete with guest photographers for the attention of the subjects. Unchecked guest conduct that interferes with photography will seriously affect the quality of the photographs taken and increase the number of photos that must be created. If the Client is unable to control the conduct of the guests or if the conduct of any of the Event guests damages any of the equipment of the Photographer, it will result in the early or immediate departure of the Photographer. The Client understands that in such an event, no refund will be given.

Desired scenes

The Client will provide The Photographers with a list of suggested photographs that they desire in advance. While every attempt is made to accommodate the Client’s desired list of photographs and create the best images possible, no particular image is guaranteed. The Photographer’s are equipped to handle most low-light situations. In situations where flash photography is prohibited or is deemed to be unsafe, the Client agrees to accept the Digital Images as-is, given the technical limitations of low-light photography.A.L. Imagery is not responsible for choices in hair, makeup, or wardrobe. Additionally, A.L. Imagery is not responsible for personal appearance. While every effort will be made to pose all clients in a flattering manner, photos will present the subjects as the camera captures them, and enhancements will not include slimming or other drastic changes that will fundamentally change the appearance of the subject. No refunds or reshoots will be offered on the basis of a client(s) discomfort with their personal appearance. Heavy alterations through editing will only be available upon request for an additional cost of $25 per image.

Completion Schedule

The Client agrees that there is not a guaranteed number of digital images that they will receive. The Photographers number of images vary depending on the Event Package chosen by the Client. Total number of images that could be received in the full Gallery range from 300 to 500 or more. Every Event is unique and offers different events, sections, or activities that can be documented through photographs.

Payment

Penalty Fees and Charges

Right of Withdrawl

The Photographer’s discovery of new information, changes, or other factors tending to circumvent its policies could result in its withdrawal. Non co-operation; changes of locations, facilities or times available; missed appointments; bad or returned checks, or late payments are examples of contributing factors. Should the Photographer initiate the withdrawal, all fees and deposits will be returned, excepting fair market value for all services/products already provided. In case of withdrawal, $150 an hour is billed for all photography services already provided, and $150 an hour is billed for all other services, consultations, and all travel time, rounded up to the nearest half-hour. If the Photographer withdraws -- the Client will not be billed for any services in excess of their deposits (except if deposit was in form of returned checks).

Limit of Liabitlity

In the unlikely event of severe medical, natural, or other emergency it could be necessary to retain a different photographer. The Photographer will make every effort to secure a skilled replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the Event Package. The Photographer takes the utmost care with respect to exposure, transportation, and processing the photographs including using professional grade equipment and professional grade backup equipment. However, in the unlikely event those photographs have been lost, stolen, or destroyed for reasons within or beyond the Photographer’s control, the Photographer’s liability is limited to the return of all payments received for the event package. The limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost.

COVID 19

During the Global pandemic, with the novel Coronavirus, the Client agrees to follow the State Mandated Wedding Restrictions set in place during the time of the event. This may be limited to: limited guest list, universal masking, social distancing during the event. If the Client fails to maintain the current State Mandated Restrictions and this puts the Photographer at risk of potential exposure or deems it an unsafe place for the Photographer to continue services, the photographer is permitted to leave the event with proper notice to the the client as to why. The Client will not receive a refund for the unused time. The Photographer will deliver a Gallery based on the images that were taken during the time, the photographer was on duty.

Non-Guarantee

Although every possible care will be taken to produce photographs of all important and special moments during the Event, the Photographer cannot place an unconditional guarantee on the above. The Photographer will not be held responsible for any ruined photographs due to guests’ (or any other) flashes; or any other ruined photographs due to any other cause in or outside of the Photographer’s control.

Performance

Severability

Arbitration

Any controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled by arbitration, administered in accordance with the Commercial Arbitration Rules of the American Arbitration Association, administered by a licensed Arbitrator in the jurisdiction closest to the Photographer’s office and the arbitration award may be entered for judgment in any court having jurisdiction thereof. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $200. In no event shall an award in an arbitration initiated under this clause exceed the contracted price of the controversy in dispute

Signed by Client