For clubs to receive and maintain funding certain requirements must be met:

1. Each club must be in attendance at the following:
   1. Host a monthly meeting and provide official meeting minutes to the designated SGA Representative within one week of their meeting.
   2. Rotate monthly meetings between CSM campuses if they are held in person.
   3. Designate a representative to attend and present the club report at the SGA college wide monthly meetings.
   4. Host a table at a minimum of 2 campuses at the Fall Fest and Spring Fling events with a minimum of 2 members.
   5. Be represented at all scheduled Clubs and Organizations Pop Ups (Club Fairs) with a minimum of 2 members.
   6. Club representation at the SGA Banquet in May. RSVPs must be sent to the Prince Frederick Student Life coordinator no later than 3 weeks prior to the Banquet.
      
2. Members who attend a conference/event on the behalf of their organization must submit a written report, event/showcase, or oral presentation on their experience the day of the Student Body meeting following their return. (Reasonable accommodations will be provided.)
3. Outside travel expenses will not be granted when internal resources are
   feasible (i.e. car pool, college vehicle/van, use of college driver, etc.).
4. All contracted services must be finalized and approved a minimum of thirty (30) business days prior to the rendered service.

Budget Board will fund:

• food for a club meeting
• special events such as movies, admission to an attraction, promotional giveaways and special event meals
• supplies and materials to enhance an activity such as promotional items, signs, posters, decorations, club officer t-shirts, etc.
• contracted services with entertainers, performers, vendors 
• travel within the DC/Metro area
• conference and travel outside of the DC/Metro area 

Budget Board will not fund:

• items that primarily benefit non-CSM students (parents, alumni, prospective students, surrounding community, etc.)
• gifts, contributions, donations, or awards
• items described in insufficient detail or items added for padding overall cost
• travel and lodging for speakers
• maintenance, repairs, and improvements of the college’s physical facilities and buildings
• any events not open to all CSM students
• any event that occurs off campus that is not offered to all CSMstudents
• office equipment that is provided by college funding, including computers, printers, software, copiers, fax machines, etc.
• the support of any political party or election campaign or fund any event or publication whose purpose is to promote a candidate foroffice
• the personal benefit of group members,including but not limited to: single travel and conference fees that has no direct or transparentbenefit for the campus community, personal projects, individual membership dues that has no direct or transparent benefit for the campus community, anything that will be used by a group or group members to receive academic credit
• office supplies that can be requested during the generalsupply order.