• Graham Memorial Event Request Form

    Deadlines:

    • Now accepting: requests for Spring 2023 - Summer 2023. Weekends (Fri, Sat, & Sun) in Feb - April are temporarily on hold until Undergraduate Admissions announces the Admitted Student Days. The schedule may not be determined until late December.
    • July 1, 2023: accepting requests for Fall 2023, Graduation 2024, and other milestone events.

    Please Note:

    • Graham Memorial can host only those events that are related to or sponsored by UNC departments, admin units, or student organizations. Honors Carolina has priority scheduling.
    • All weekend and after hours events are dependent upon DPS providing on-site security. Guards are not confirmed until 3 weeks before the scheduled date. Events may be cancelled if a guard is not available.
    • Neither submission of this form nor the subsequent website receipt constitutes a confirmed reservation. 
    • Clients requesting event space in Graham Memorial may be required to review and sign a contract outlining the event details and the client's agreement to the Event Use, Alcohol Use, and Event Cancellation Policies.
    • If a contract is required your event is not confirmed until the contract is signed and returned within 3 business days.

    Covid-19 Policy:

    • Any increase in local COVID-19 infection rates and/or updated guidance from local health officials or University administration may result in event restrictions or cancellations.
    • All persons in Graham Memorial are expected to be in compliance with the University's COVID-19 Community Standards.

    January 10, 2022 update: Dean Leloudis has mandated 1) a maximum of 50 persons for gatherings within Graham Memorial, 2) masks must be worn at all times, and 3) no food or drink will be permitted at gatherings on the premises until further notice.

  • Client Information

  • Event Details

  • Event Details, cont.

  • Priority and emphasis will be given to events supported by Honors Carolina followed by official University departments, curricula, administrative units, and registered student organizations that involve UNC undergraduates and support the University’s undergraduate instructional mission. 

  • If the above unit chooses to sponsor events where more than 50% of the attendees are not undergraduates at UNC-Chapel Hill, or where the event is not in large part related to the undergraduate instructional mission of the University as determined by the director, then the fee schedule shall apply.

  • Event Schedule

  • To check room availability, please email gmevents@unc.edu. Due to limited staffing, multiple events in the same room on the same day may not be accommodated. 

  •  - - Pick a Date
  •  - - Pick a Date

  • Event Schedule, cont.

  • 2022-2023 Academic Year Normal Operating Hours:

    • Monday - Thursday 7:30am to 9:00pm 
    • Fridays 7:30am to 5:00pm
    • Saturday and Sunday closed

    Summer Session Normal Operating Hours:

    • Monday - Friday 7:30am to 5:00pm
    • Saturday and Sunday closed

    The JCUE will accommodate events outside of normal operating hours based on approval. Events scheduled outside normal business hours will require building security. This service fee is $16/hr, with a 4-hour minimum. DPS requires 3 weeks' notice to schedule and 2 weeks' notice to cancel security. We will book security on your behalf, and the fee will be added to your final room reservation invoice. We are unable to accommodate event requests that do not meet this deadline. If your event changes and security services are not canceled 2 weeks before your event, you will be charged for scheduled services.

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  • DO NOT PLAN TO LEAVE YOUR EVENT BEFORE CLEANUP IS COMPLETE. 

    • All trash should be placed in the Morehead Visitor's Parking Lot dumpster located near the attendant booth.
    • All event-related materials (rentals, catering platters, linens, florals, decor, etc) must be removed from the property immediately following your event. We do NOT offer overnight storage.

    Violation of this policy will result in a $50 fine (or higher based on room condition) and possible revocation of catering and/or rental privileges.

  • Event Space

  • When selecting your room, please make sure your anticipated number of attendees will fit comfortably.

    Classrooms:
    GM 035 > max capacity: 30

    GM 038 > max capacity: 26

    GM 210 > max capacity: 24

    GM 212 > max capacity: 18

    GM 213 > max capacity: 25

    Event Spaces:
    GM 011 > max capacity: 16

    GM 039 > max capacity: 32/72/90

    GM Lounge > max capacity: 125/180

    GM Terrace > max capacity: 300

  • * The Grauer Living Room and the Lounge do not have any built-in technology. Furniture in these rooms may only be moved under direct supervision of facility staff. Moving furniture on your own may result in a policy violation fine, a bill for damage to the facility, and/or possible revocation of rental privileges. If furniture relocation is necessary for an event in the Lounge, the building manager will arrange the service with DeHaven's Commercial Movers, and the client is responsible for direct billing. 

    ** Classrooms in Graham Memorial are controlled by the Registrar Monday-Thursday until 6:00pm and Fridays until 4:00pm. Please call the Classroom Scheduling team at (919) 445-4707 or email scheduling_office@unc.edu to reserve during these hours. All classrooms are equipped for hyflex teaching.

  • Event Setup

  • The first event booked each day in GM 039 will get their choice of room layout. Any subsequently booked event on the same day will need to accept the same room layout.

    Our facilities team will provide a room layout for approval on the Outlook calendar reservation and set GM 039 accordingly when using facility tables and chairs. We, however, do not coordinate rentals nor do we perform setup/breakdown of rental equipment. 

  • Pending availability we can provide 9 x 60”rd tables and 90 x chairs for GM 039 only. We may also have 12 x 6ft tables available for events. Inventory for events outside GM 039 may be limited or unavailable. Please plan accordingly. 

  • Classroom Hotline provides hands-on training for faculty, staff, and students using the technology in these rooms. Should you wish to schedule a live demo prior to your event, please contact them directly online at hotline.unc.edu, by email at hotline@unc.edu, or by phone at 919-962-6702. The JCUE staff is not responsible for training prior to or trouble-shooting during an event.

  • Outside Vendors

  • Please schedule deliveries and pickups of all event related items (catering, rentals, linens, florals, a/v, etc) to occur on the date of your reservation within your blocked timeline. Applicants are responsible for meeting all outside vendors for load-in and load-out. 

    We do not offer overnight storage in Graham Memorial. If you do not remove event-related items from the building immediately following your event, you will be assigned a $50 fine (or higher based on room condition) and face possible revocation of catering and/or rental privileges.

  • Food & Beverage

  • A 10% fee is assessed on any food and drink served in Graham Memorial. Please submit your grocery receipts and/or catering invoice immediately following the event. If you cannot supply a receipt for the food and drinks served (as in the case of  potlucks), a minimum $50 (or $2 per person, whichever is greater) catering fee will be added to your final invoice. If you plan to offer alchohol at your event, only licensed and insured professional bartenders may serve it. No self service is permitted.

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  • Payment

  • A method of payment is required for liability and billing purposes. Departments/organizations using Graham Memorial assume all liability associated with their event and agree to reimburse the JCUE for any/all damages associated with the event.

  • Note: Submission of this form does not constitute a confirmed reservation.

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