GM Room Request Form

Graham Memorial Room Request Form
Deadlines:
- Now accepting room requests for Spring 2019 - Summer 2019.
- July 1st: accepting room requests for Fall 2019 and Graduation 2020.
- November 1st: accepting room requests for Spring 2020 - Summer 2020. Weekends in Feb-April are temporarily on hold until the Undergraduate Admissions team announces the Admitted Student Days for Spring 2020.
Please Note:
- Neither submission of this form nor the subsequent website receipt constitutes a confirmed reservation.
- Clients requesting event space in Graham Memorial may be required to review and sign a contract outlining the event details and the client's agreement to the Event Use, Alcohol Use, and Event Cancellation Policies .
- If a contract is required your event is not confirmed until the contract is signed and returned within 10 business days.
Policies: *

I have read and agree to the Event Use, Alcohol Use, and Event Cancellation Policies.

Client Information
Request Submitted By: *

First Name Last Name
E-mail *
Phone Number *
Is the Person Submitting the Request Also the On-site Event Contact? *

Yes No
On-site Event Contact: *

First Name Last Name
Contact E-mail: *
Contact Phone Number *

Event Details
Event Name: *
Guest Count: *
Who Is Attending? *

Open to the Public (University and/or the community) Private/Invite only
Event Type: *

Event Details, cont.
Priority and emphasis will be given to events supported by Honors Carolina followed by official University departments, curricula, administrative units, and registered student organizations that involve UNC undergraduates and support the University’s undergraduate instructional mission.
The Host is Best Described as:

an official University department, curricula, or admin unit a registered student organization a non-university-based group or person(s)
Host Department: *
Host Student Organization: *
Host Group or Person(s) (non-university-based): *
If the above unit chooses to sponsor events where more than 50% of the attendees are not undergraduates at UNC-Chapel Hill, or where the event is not in large part related to the undergraduate instructional mission of the University as determined by the director, then the fee schedule shall apply.
Will More Than 50% of Attendees be Undergraduates and/or Does The Event Support the Undergraduate Instructional Mission of the University? *

Yes No

Event Schedule
To check room availability, please email gmevents@unc.edu. Due to limited staffing, multiple events in the same room on the same day may not be accommodated.
Preferred Date: *

Month Day Year Date Picker Icon
Alternate Date (if Preferred Date is not available):

Month Day Year Date Picker Icon
Is This Event Recurring with ALL DETAILS the Same Except for Date? *

Yes No
Please Enter the Additional Meeting Dates Below: *

Event Schedule, cont.
Fall and Spring Academic Semesters Normal Operating Hours:
- Monday - Thursday 7:30am to 10:00pm
- Friday 7:30am to 4:30pm
- Saturday and Sunday closed
Summer Sessions Normal Operating Hours:
- Monday - Friday 7:30am to 4:30pm
- Saturday and Sunday closed
The JCUE will accommodate events outside of normal operating hours based on approval. Events scheduled outside normal business hours will require building security. This service fee is $16/hr, with a 4-hour minimum. DPS requires 3 weeks' notice to schedule and 2 weeks' notice to cancel security. We will book security on your behalf, and the fee will be added to your final room reservation invoice. We are unable to accommodate event requests that do not meet this deadline. If your event changes and security services are not canceled 2 weeks before your event, you will be charged for scheduled services.
Setup Begins: *

: Hour Minutes AM/PM Option
Event Starts: *

: Hour Minutes AM/PM Option
Event Ends: *

: Hour Minutes AM/PM Option
Cleanup Over: *

: Hour Minutes AM/PM Option
DO NOT PLAN TO LEAVE YOUR EVENT BEFORE CLEANUP IS COMPLETE.
- All trash should be placed in the Morehead Visitor's Parking Lot dumpster located near the attendant booth.
- All event-related materials (rentals, platters, linens, florals, decor, etc) must be removed from the property immediately following your event . We do NOT offer overnight storage.
Violation of this policy will result in a $50 fine (or higher based on room condition) and possible revocation of catering and/or rental privileges.

Outside Vendors
Please schedule deliveries and pickups of all event related items (catering, rentals, linens, florals, a/v, etc) to occur on the date of your reservation within your blocked timeline. Applicants are responsible for meeting all outside vendors for load-in and load-out.

We do not offer overnight storage in Graham Memorial. If you do not remove event-related items from the building immediately following your event, you will be assigned a $50 fine (or higher based on room condition) and face possible revocation of catering and/or rental privileges.
What outside vendors will need building access? Please check all that apply: *

Catering/Food delivery Rentals Audio/Visual Florals Photographer/Videographer Balloons Other (Please describe below.) N/A
Additional Notes/Event Description:

Payment
What Is Your Preferred Method of Payment?: *

Chartfield String Check Honors Carolina-sponsored event
A method of payment is required for liability and billing purposes. Departments/organizations using Graham Memorial assume all liability associated with their event and agree to reimburse the JCUE for any/all damages associated with the event.
Campus Box: *

Business Unit: *
Fund Code: *
Source: *
Department: *
Account:
Program:
Cost Code:
Note: Submission of this form does not constitute a confirmed reservation.
Should be Empty:

Address Line 1
Address Line 2
City	State
Zip Code	Country

Graham Memorial Room Request Form

Client Information

Event Details

Event Details, cont.

Event Schedule

Event Schedule, cont.

Event Space

Event Setup

Outside Vendors

Food & Beverage

Payment