• Graham Memorial Room Request Form

  • Deadlines:

    • Now accepting reservation requests for Spring 2019 - Summer 2019.
    • July 1st: accepting reservation requests for Fall 2019 and Graduation 2020.
    • November 1st: accepting reservation requests for Spring 2020 - Summer 2020. Weekends in Feb-April are temporarily on hold until the Undergraduate Admissions team announces the Admitted Student Days for Spring 2020.

    Please Note:

    • Neither submission of this form nor the subsequent website receipt constitutes a confirmed reservation.
    • Clients requesting event space in Graham Memorial may be required to review and sign a contract outlining the event details and the client's agreement to the Event Use, Alcohol Use, and Event Cancellation Policies .
    • If a contract is required your event is not confirmed until the contract is signed and returned within 10 business days.

  • Client Information

  • Event Details

  • Event Details, cont.

  • Priority and emphasis will be given to events supported by Honors Carolina followed by official University departments, curricula, administrative units, and registered student organizations that involve UNC undergraduates and support the University’s undergraduate instructional mission.

  • If the above unit chooses to sponsor events where more than 50% of the attendees are not undergraduates at UNC-Chapel Hill, or where the event is not in large part related to the undergraduate instructional mission of the University as determined by the director, then the fee schedule shall apply.

  • Event Schedule

  • To check room availability, please email gmevents@unc.edu. Due to limited staffing, multiple events in the same room on the same day may not be accommodated.

  •  -  - Pick a Date
  •  -  - Pick a Date

  • Event Schedule, cont.

  • Fall and Spring Academic Semesters Normal Operating Hours:

    • Monday - Thursday 7:30am to 10:00pm
    • Friday 7:30am to 4:30pm
    • Saturday and Sunday closed

    Summer Sessions Normal Operating Hours:

    • Monday - Friday 8:00am to 4:30pm
    • Saturday and Sunday closed

    The JCUE will accommodate events outside of normal operating hours based on approval. Events scheduled outside normal business hours will require building security. This service fee is $16/hr, with a 4-hour minimum. DPS requires 3 weeks' notice to schedule and 2 weeks' notice to cancel security. We will book security on your behalf, and the fee will be added to your final room reservation invoice. If security services are not canceled 2 weeks before your event, you will be charged for scheduled services.

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  • DO NOT PLAN TO LEAVE YOUR EVENT BEFORE CLEANUP IS COMPLETE.

    • All trash should be placed in the Morehead Visitor's Parking Lot dumpster located near the attendant booth.
    • All event-related materials (rentals, platters, linens, florals, decor, etc) must be removed from the property immediately following your event . We do NOT offer overnight storage.

    Violation of this policy will result in a $50 fine (or higher based on room condition) and possible revocation of catering and/or rental privileges.

  • Event Space

  • When selecting your room, please make sure your anticipated number of attendees will fit comfortably.

    Classrooms:
    GM 035 > max capactiy 30
    GM 038 > max capactiy 26
    GM 210 > max capactiy 24
    GM 212 > max capactiy 18
    GM 213 > max capactiy 25

    Event Spaces:
    GM 011 > max capactiy 16
    GM 039 > max capactiy 32 (meeting U/Hollow Square)
    GM 039 > max capactiy 72 (banquet/dinner rounds)
    GM 039 > max capactiy 90 (lecture)
    GM Lounge > max capactiy 125-150 (with no furniture removal)
    GM Lounge > max capactiy 190 (with complete furniture removal)
    GM Terrace > max capactiy 300

  • * Classrooms in Graham Memorial are controlled by the Registrar Monday-Thursday until 6:00pm and Fridays until 4:00pm. Please call the Classroom Scheduling Office at 919-962-6093 or submit a ticket online to reserve during these hours.

  • Event Setup

  • The first event booked each day in GM 039 will get their choice of room layout. Any subsequently booked event on the same day will need to accept the same room layout.

    Our facilities team will provide a room layout for approval on the Outlook calendar reservation and set GM 039 accordingly when using facility tables and chairs. We, however, do not coordinate rentals nor do we perform setup/breakdown of rental equipment.

  • Pending availability we can provide 10 x 60”rd tables and 90 x chairs for GM 039 only. We may also have 12 x 6ft tables available for events. Inventory for events outside GM 039 may be limited or unavailable. Please plan accordingly.

  • Outside Vendors

  • Please schedule deliveries and pickups of all event related items (catering, rentals, linens, florals, a/v, etc) to occur on the date of your reservation within your blocked timeline. Applicants are responsible for meeting all outside vendors for load-in and load-out.

    We do not offer overnight storage in Graham Memorial. If you do not remove event-related items from the building immediately following your event, you will be assigned a $50 fine (or higher based on room condition) and face possible revocation of catering and/or rental privileges.

  • Food & Beverage

  • A 10% fee is assessed on any food and drink served in Graham Memorial. Please submit your grocery and/or catering receipts immediately following the event. If you cannot supply a receipt for the food and drinks served (as in the case of donations or potlucks), an automatic $50 catering fee will be added to your final invoice.

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  • Payment

  • A method of payment is required for liability and billing purposes. Departments/organizations using Graham Memorial assume all liability associated with their event and agree to reimburse the JCUE for any/all damages associated with the event.

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  • Note: Submission of this form does not constitute a confirmed reservation.

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