• NJCAA CHAMPIONSHIP BID FORM   Division II Men's Basketball 2021-2022-2023
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  • EVENT AKNOWLEDGEMENT
  • DATES

  • Please indicate what years of this championship you are interested in serving as HOST.
    NOTE: You can select one, two or all three years.

  • Available Years: *
  • Do the dates for this championship (listed above) work for you as a potential HOST?*
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  • OFFICIAL VISIT
  • Prospective HOST agrees that if selected by the NJCAA Championship Events Committee for an official site visit that HOST will provide travel, lodging and meal expenses for a representative of the NJCAA for the duration of the visit.*
  • HOST INFORMATION
  • LOCAL INFORMATION
  • HOST - Potential Staff
  • HOST agrees to staff the following positions in order to run a successful event: - Field / Court Maintenance - Custodial - Security - Public Address Announcer - Scoreboard Operator - Scorekeeper (Scorebook) - in addition to statistician - Timers (if necessary) - Ticket Sales / Gate Entry - Concession Staff - Hospitality hosts - Field / Court Assistants - Ball Chasers (if applicable) - Other staff as needed*
  • PREVIOUS EVENTS HOSTED
  • FINANCES, BUDGET, Etc.
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  • NOTE: Please use the NJCAA Budget Template Form.

  • Suggested Financial Guarantee to NJCAA: $5,000*
  • FINANCIAL SUPPORT
  • INSURANCE
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  • Click here to download and sign the NJCAA Insurance Agreement Form

  • GENERAL FACILITIES

  • HOST agrees that it will provide the general requirements of FACILITIES outlined in the NJCAA Championship Host Manual & Requirements ( Press Box, Scoreboards, Public Address System, Hospitality Room, Parking, Athletic Training Facilities, Inclement Weather / Lightening Detection)

  • Do you agree as a potential host to provide a facility that meets the requirments mentioned above?*
  • SECURITY
  • MEDICAL SERVICES
  • In addition, HOST agrees to provide the following for the duration of the event.*
  • HOTEL ACCOMODATIONS
  • Host agrees to the following hotel requirements for DII Men's Basketball : Room blocks to accomodate 16 teams (270+ players and coaches) | Complimentary breakfast | Complimentary wi-fi | Complimentary parking | Rate under $99 per night is preferred | Hotel rate should be at or near GSA standards for the area*
  • Look up current U.S. GSA rates at www.gsa.gov/portal/category/100120
  • HOST agrees to secure complimentary lodging for the personnel listed below: - Tournament game referees/umpires/officials - NJCAA DII Men's Basketball Chair or designee (1) - NJCAA Headquarters Staff Member or designee (1) - NJCAA TV broadcast crew (2 - double beds)*
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  • BASKETBALL FACILITY OVERVIEW
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  • HOST agrees the following facility requirements for DII Men's Basketball:
      
    - ADA Compliant
    - No alcohol / tobacco use at NJCAA event
    - Public Address and Sound System
    - Athletic Training Facilities
    - Meeting rooms
    - Hospitality room for coaches, officials and VIPs
    - Appropriate lighting for indoor sports
    - Concessions / Merchandise Sales area
    - Press Box / Table area
    - Ticket office / gate entry
    - One (1) playing court and necessary playing equipment that are in compliance with current NCAA Men's Basketball Playing Rules.
    - Wood floor or comparable playing surface
    - Minimum seating capacity of 2,000
    - Electronic scoreboard and appropriate second shot clock
    - Four (4) locker rooms complete with showers
    - Use of two (2) practice facilities on site
    - Minimum of two (2) uniformed security guards throughout the tournament
    - Separate dressing area for officials
    - Dedicated hard wire internet for NJCAA TV broadcasting
    - Designated seating area for teams/competitors when not playing
    - Designated warm up area for teams
    - Designated practice time for each team one day prior to the start of the tournament

  • Does your facility meet the requirements mentioned above?*
  • GAME OFFICIALS
  • HOST agrees it is responsible for securing the service of all necessary officials, judges, etc., to satisfactorily conduct the tournament as determined by the NJCAA Committee on DII Men's Basketball.*
  • HOST agrees it is responsible for having a Supervisor of Officials on its tournament staff to coordinate the assigning of officials throughout the tournament. At least thirty (30) days prior to the start of the tournament, HOST is to provide the NJCAA with the name and credentials of all officials contracted as well as the name and contact information of the person serving as the Supervisor of Officials for the tournament.*
  • CHAMPIONSHIP BANQUET
  • A tournament banquet is optional . Do you plan on having a tournament banquet for teams / participants of the championship event?*
  • NJCAA BRAND STANDARDS & LOGO USE

  • All NJCAA Championship Hosts must adhere and follow all policies of the NJCAA Logo Use & Style Guide, the NJCAA Name & Text Style Guide as well as what is outlined in the NJCAA Championship Host Manual & Requirements.

  • MERCHANDISE / CONCESSIONS
  • SPONSORS / ADVERTISING
  • HOST agrees that it will adhere and follow all policies regarding SPONSORS / ADVERTISING as outlined in the NJCAA Championship Host Manual & Requirements ( NJCAA Sponsors, Local Sponsors / Advertising / Inventory)*
  • MARKETING
  • HOST agrees that it will adhere and follow all policies regarding MARKETING ITEMS as outlined in the NJCAA Championship Host Manual & Requirements ( Championship Program, Banners / PA Announcements)*
  • STATISTICS / RESULTS

  • HOST agrees that it is responsible for providing knowledgeable staff to record official statistics for the entire championship. Statistics are to be recorded for each game/event of the championship and distributed/reported to the general public and NJCAA immediately following the conclusion of each contest/round of competition. 

    HOST of the DII Men's Basketball Championship is required to record game statistics via one of the following statistics software programs: DakStats, StatCrew, CyberSports (basketball-only) or PrestoSports Stat Entry. The XML files for each game are to be sent to the NJCAA following the conclusion of each game. PrestoSports Stat Entry is available to all tournament hosts of these sports at no cost. Contact NJCAA for more information.

  • HOST agrees to the recording and reporting of statistics/results as outlined above? *
  • PHOTOGRAPHY
  • HOST agrees to provide an official photographer and/or photography services to include reproduction, sales and distribution. The name and contact information for the photographer must be provided to the NJCAA at least one week prior to the start of the event. Immediately following the conclusion of the championship, the photographer is required to submit at least 20 photos, including those outlined in the NJCAA Championship Host Manual & Requirements, to the NJCAA free of charge for use on the NJCAA website, publications and promotional materials.*
  • BROADCAST POLICIES
  • The NJCAA reserves the right to broadcast any of its championship events on its official digital network – NJCAA TV (www.njcaatv.com). The HOST will be asked to assist in securing high-speed, dedicated internet lines to be used for video streaming as well as necessary electrical needs. The NJCAA has the exclusive rights to the final broadcast product and how/when/where it is distributed. Should a Host choose to video broadcast its event, it first must get approval from the NJCAA and agree to production standards established by the NJCAA.*
  • PRETOURNAMENT INFORMATION PACKET
  • STUDENT-ATHLETE EXPERIENCE
  • For Example: local events, study/break rooms, souvenirs, gifts, local attractions, evening bbq, fireworks, community service projects, youth clinics, etc.
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  • AWARDS
  • SPORT CHAIR / NJCAA STAFF
  • NJCAA CHAMPIONSHIP CONTRACT (Upload)
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  • Download, fillout and sign your NJCAA Championship Contract

  • SUBMIT BID
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  • Potential HOST agrees and acknowledges that they have read and reviewed the NJCAA Championship Host Manual & Requirements as well as the NJCAA DII Men's Basketball Championship Host Requirements and will comply follow all guidelines and requirements outlined in these documents.

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