Championship Bid - Women's DIII Basketball 2021-22-23

Thank you for your interest in hosting an NJCAA Championship. The following online bid form asks for all relative information regarding hosting this specific event. Please note that this form is rather long and can take a bit of time to complete. Should you begin to fill out the form and need to finish it later, you can exit the form and your responses will be saved (with the exception of attachments uploaded) as long as you return to the form using the same computer and web browser (this depends on your web browser settings and storage capacity).

Should you have any questions or problems completeing the form please contact Rod Lovett at rlovett@njcaa.org or 719-590-9788.
Name of Person Submitting Bid:
E-mail
Phone Number

Area CodePhone Number
Potential HOST agrees and acknowledges that they have read and reviewed the NJCAA Championship Host Manual & Requirements as well as the DIII Women's Basketball Sport Specific Requirements will comply follow all guidelinesoutlined in these documents.
Prior to submitting your official bid, have you read and reviewed the documents mentioned above and agree to the guidelines and policies outlined?

DATES
Please indicate what years of this championship you are interested in serving as HOST.
NOTE: You can select one, two or all three years.
Available Years:
Do the dates for this championship (listed above) work for you as a potential HOST?
Comment (provide alternative dates):

0/400
OFFICIAL VISIT
Prospective HOST agrees that if selected by the NJCAA Championship Events Committee for an official site visit that HOST will provide travel, lodging and meal expenses for a representative of the NJCAA for the duration of the visit.
Alternate site visit arrangements:

HOST INFORMATION
Name of Host (Organization taking on majority of hosting responsibilities)
Address
City, State, Zip
Phone
Website
President/CEO
LOCAL INFORMATION
Name of City/State
Population
Closest Major Airport(s) with distance in miles
Average Temperature During Championship
Comments/Additional Information

HOST - Potential Staff
Name of Tournament Director
Tournament Director email
Tournament Director Phone:

Area CodePhone Number
Name of Media Relations Director
Name of Head Statistician
Name of Facilities Director
Name of Supervisor of Officials
Name of Certified Athletic Trainer
HOST agrees to staff the following positions in order to run a successful event: - Field / Court Maintenance - Custodial - Security - Public Address Announcer - Scoreboard Operator - Scorekeeper (Scorebook) - in addition to statistician - Timers (if necessary) - Ticket Sales / Gate Entry - Concession Staff - Hospitality hosts - Field / Court Assistants - Ball Chasers (if applicable) - Other staff as needed
Comments:
Additional Comments / Information regarding staffing:

PREVIOUS EVENTS HOSTED
Please list previous events hosted relative to the NJCAA Championship being pursued (please include any NJCAA / NCAA / NAIA events - both regional and national)
Pleae describe community members / organizations / volunteers that will be involved in hosting an NJCAA Championship.
Comments/Additional Information

FINANCES, BUDGET, Etc.
HOST agrees to develop and submit a preliminary budget to the NJCAA.
Upload Preliminary Budget (NOTE: a preliminary budget must be uploaded in order for a bid form to be submitted)

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NOTE: Please use the NJCAA Budget Template Form.
HOST agrees to submit a post-championship budget and expense report to the NJCAA no later than 60 days following the completion of the event.
FINANCIAL SUPPORT
Please describe how funding will be secured or appropriated for hosting an NJCAA Championship.
INSURANCE
HOST agrees that it is responsible for procuring and maintaining during the tournament comprehensive general public liability insurance covering the NJCAA and HOST against claims for bodily injury and property damage with a minimum of $1,000,000.00 CSL. The policy shall name the NJCAA as an additional insured. At least sixty (60) days prior to the tournament, HOST shall furnish the NJCAA a certificate of insurance showing such coverage. HOST further agrees to indemnify and hold harmless the NJCAA from and against all claims of liability to third parties for injury to or death of persons or loss or damage to property arising out of or in connection with the performance of this contract and tournament. If the HOST chooses to be self-insured and cannot comply with the above named requirements then HOST must purchase and provide proof of a Special Events liability policy with the same terms and conditions as listed above.
HOST agrees to indemnify fully and save harmless the NJCAA, its officers, agents and employees of and from any and all claims, demands ad causes of action, including cost of attorney's fees arising out of anything done or purported to have been done by the host or any of its agents.
Upload signed NJCAA Insurance Agreement Form

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Click here to download and sign the NJCAA Insurance Agreement Form
GENERAL FACILITIES
HOST agrees that it will provide the general requirements of FACILITIES outlined in the NJCAA Championship Host Manual & Requirements (Press Box, Scoreboards, Public Address System, Hospitality Room, Parking, Athletic Training Facilities, Inclement Weather / Lightening Detection)
Do you agree as a potential host to provide a facility that meets the requirments mentioned above?
Comments:
SECURITY
HOST agrees that it is responsible for all security measures for the event, including crowd control before, during and after all event competition. HOST also acknowledges that the NJCAA suggests that there be a minimum of two (2) uniformed security individuals on site at all times throughout the duration of the event.
Comments:
MEDICAL SERVICES
HOST agrees to provide certified athletic trainer(s) to cover all days (official practice days, games, matches, etc.) of the event.
Comments:
HOST agrees to provide an AED (Automated External Defibrillator) on site during the duration of the event.
Comments:

HOTEL ACCOMODATIONS
Host agrees to the following hotel requirements for DIII women's basketball: Room blocks to accomodate 8 teams (125 players and coaches) | Complimentary breakfast | Complimentary wi-fi | Complimentary parking | Rate under $99 per night is preferred | Hotel rate should be at or near GSA standards for the area
Look up current U.S. GSA rates at www.gsa.gov/portal/category/100120
Comments:
Please provide the approximate daily hotel rate during event for teams / participants:
HOST agrees to secure complimentary lodging for the personnel listed below: - Tournament game referees/umpires/officials - NJCAA DIII Women's Basketball Chair or designee (1) - NJCAA Headquarters Staff Member or designee (1) - NJCAA TV broadcast crew (2 - double beds)
Comments:
List of Host Hotels
Please attach a letter of commitment from each hotel, including amenities offered (breakfast, wi-fi, laundry,etc.), distance to airport and venue, number of double-double rooms, rate and block cut-off date.

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Please provide any additional information regarding hotels and lodging.

BASKETBALL FACILITY OVERVIEW
Name of Facility
Address of Facility
Ownership of Facility (college, city, private, etc.)
Seating Capacity of Facility
Playing Surface Material
Please upload a diagram of facility with dimensions.

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Please upload photos of facility

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Please upload video of facility:

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HOST agrees the facility and organizing committee will not discriminate against individuals based on sex, race, color, national origin, ancestry, disability, religion, creed, sexual orientation, age or any other characteristic protected by applicable law in the NJCAA's governance, programs, regulations and employment practices.
HOST agrees to provide the NJCAA exclusive use of the facility for the duration of the tournament, which will feature 8 teams and 12 total games.
In addition to items previously mentioned, the facility that hosts the NJCAA DIII Women's Basketball Championship must also meet the following requirements:

- ADA Compliant
- No alcohol / tobacco use at NJCAA event
- Public Address and Sound System
- Athletic Training Facilities
- Meeting rooms
- Hospitality room for coaches, officials and VIPs
- Appropriate lighting for indoor sports
- Concessions / Merchandise Sales area
- Press Box / Table area
- Ticket office / gate entry
- One (1) playing court and necessary playing equipment that are in compliance with current NCAA Women's Basketball Playing Rules.
- Wood floor or comparable playing surface
- Minimum seating capacity of 1,500
- Electronic scoreboard and appropriate second shot clock
- Two (2) locker rooms complete with showers
- Use of two (2) practice facilities on site preferred (not required)
- Minimum of two (2) uniformed security guards throughout the tournament
- Separate dressing area for officials (one per gender)
- Dedicated hard wire internet for NJCAA TV broadcasting
- Designated seating area for teams/competitors when not playing
- Designated warm up area for teams
- Designated practice time for each team one day prior to the start of the tournament
Does your facility meet the requirements mentioned above?
Facility requirements explanation:
If any facility/equipment updates in excess of $2,000 will be needed to meet NJCAA Championship specifications please list below:
Comments/Additional Information

GAME OFFICIALS
HOST is responsible for the contracting and assigning of game officials for the championship. All officials must be recommended to the tournament director. Recommendations must include a letter, resume' and references. The coordinator shall check the references and assign acceptable prospects to the available list. The coordinator will check specific availability prior to formal approval by the NJCAA.
Comments:
HOST agrees it is responsible for having a Supervisor of Officials on its tournament staff to coordinate the assigning of umpires throughout the tournament. At least thirty (30) days prior to the start of the tournament, HOST is to provide the NJCAA with the name and credentials of all umpires contracted as well as the name and contact information of the person serving as the Supervisor of Officials for the tournament.
Comments:
Number of officials you will hire for championship event
Game fee to be paid per official / per game
Comments/Additional Information

CHAMPIONSHIP BANQUET
A tournament banquet is optional . Do you plan on having a tournament banquet for teams / participants of the championship event?
Comments:
Banquet-Cost per player (amount or complimentary)
Comments/Additional Information

NJCAA BRAND STANDARDS & LOGO USE
All NJCAA Championship Hosts must adhere and follow all policies of the NJCAA Style Guides, as well as what is outlined in the NJCAA Championship Host Manual & Requirements.
Do you agree to adhere and follow the policies mentioned above?
Comments:
MERCHANDISE / CONCESSIONS
HOST agrees that all official merchandise for NJCAA Championships that will be sold onsite and online will be handled by the NJCAA’s official championship merchandise company - Team IP. Host will receive a 30 percent (30%) of the net sales as well as complimentary shirts for staff and volunteers. Any group outside of the NJCAA’s official championship merchandise company that desires to produce merchandise must first seek permission from the NJCAA and then be properly licensed with Learfield Licensing Partners.
Comments:
HOST agrees that it is responsible for food and drink concessions. All income from concessions is to be reported as event income in the post championship budget and expense report.
HOST agrees that products containing Tobacco and/or Alcohol are NOT to be sold or made available at an NJCAA Championship Event, which includes banquet, coaches meeting, etc.
SPONSORS / ADVERTISING
HOST agrees that it will adhere and follow all policies regarding SPONSORS / ADVERTISING as outlined in the NJCAA Championship Host Manual & Requirements ( NJCAA Sponsors, Local Sponsors / Advertising / Inventory)
Comments:
All high-level sponsorships (i.e. title sponsorships) must be approved by the NJCAAA Headquarters at least 60 days prior to the event.
MARKETING
HOST agrees that it will adhere and follow all policies regarding MARKETING ITEMS as outlined in the NJCAA Championship Host Manual & Requirements ( Championship Program, Banners / PA Announcements)
Comments:

STATISTICS / RESULTS
HOST agrees that it is responsible for providing knowledgeable staff to record official statistics for the entire championship. Statistics are to be recorded for each game/event of the championship and distributed/reported to the general public and NJCAA immediately following the conclusion of each contest/round of competition.

HOSTs of basketball are required to record game statistics via one of the following statistics software programs: DakStats, StatCrew) or PrestoSports Stat Entry. The XML files for each game are to be sent to the NJCAA following the conclusion of each game.
HOST agrees to the recording and reporting of statistics/results as outlined above?
Comments:
PHOTOGRAPHY
HOST is to provide an official photographer and photography services to include reproduction, sales and distribution. The name and contact information for the photographer must be provided to NJCAA HQ staff at least one week prior to the start of the event. Immediately following the conclusion of the championship, the photographer is required to provide the NJCAA access to ALL PHOTOS (high-res) taken at the event free of charge for use on the NJCAA website, publications and promotional materials. NJCAA can provide photographer a direct upload option to its web server.
Comments:
BROADCAST POLICIES
All broadcasting rights (radio/tv/internet) of NJCAA Championship Events are exclusive to the NJCAA and the NJCAA will have final authority over all broadcasts.
The NJCAA reserves the right to broadcast any of its championship events on its official digital network – NJCAA TV (www.njcaatv.com). The HOST will be asked to assist in securing high-speed, dedicated internet lines to be used for video streaming as well as necessary electrical needs. The NJCAA has the exclusive rights to the final broadcast product and how/when/where it is distributed. Should a Host choose to video broadcast its event, it first must get approval from the NJCAA and agree to production standards established by the NJCAA.
Comments:

PRETOURNAMENT INFORMATION PACKET
HOST agrees that it will prepare a comprehensive information packet regarding the championship for potential qualifying teams / student-athletes as described in the NJCAA Championship Host Manual & Requirements .
Comments:
STUDENT-ATHLETE EXPERIENCE
How will your organization / college / city will create a memorable experience for NJCAA Student-Athletes?....In other words, why should the NJCAA select your bid?
For Example: local events, study/break rooms, souvenirs, gifts, local attractions, evening bbq, fireworks, community service projects, youth clinics, etc.
Upload supporting documentation:

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AWARDS
HOST agrees that it is responsible for the payment of all national trophies and awards as outlined in the NJCAA Championship Host Manual & Requirements as well as the DIII Women's Basketball Championship Host Requirements. Only NJCAA approved awards are to be distributed / presented.
Comments/Additional Awards Information

SPORT CHAIR / NJCAA STAFF
HOST shall make arrangements and be responsible for the cost of the DIII Women's Basketball Committee Chairperson's (or designee) travel, housing, meals and/or meal per diem for duration of his/her stay at the championship. The Sport Chair is to be provided full tournament credentials and parking in close proximity to the tournament facility/venue.
HOST shall make arrangements for and be responsible for the cost of at least one potential NJCAA national office staff member's travel, housing, meals and/or per diem for the duration of his/her stay at the championship. The national office staff member is to be provided full tournament credentials and parking in close proximity to the tournament facility/venue.

NJCAA CHAMPIONSHIP CONTRACT (Upload)
A signed NJCAA Championship Contract is required to submit bid

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Download, complete, and upload your NJCAA Championship Host Contract
SUPPORTING INFORMATION
Upload any additional information you wish to provide to the NJCAA to support your bid.

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SUBMIT BID
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