Downtown Carrollton Gazebo Special Event Permit Application

Downtown Carrollton Gazebo Special Event Permit Application

The Gazebo in Historic Downtown Carrollton includes green space inside the public sidewalks around the Square. Approval/Disapproval will be sent to the email address on this application within seven business days. All requested dates must not conflict with any City Downtown events or events already booked. You will be notified within two business days if your requested date conflicts with a date already booked. This application must be submitted at least 10 days prior to the event date. Payment for the rental, fees, and any applicable permits must be made within 10 days of the event. Please note there are a limited number of special event permits granted for Downtown Carrollton per calendar year, as stated in City Ordinance Section 117.15. Submission of an application does not guarantee a special event permit will be granted. The City of Carrollton will not take down any seasonal decorations on the Gazebo or Square area for any rentals. Please contact Marcia.Felan@cityofcarrollton.com or call 972-466-9804 with any questions.
FEES

Rental Fee: $65/hour for Residents $75/hour for Non-Residents (*Hourly fee subject to change October 2024)

Refundable Deposit: $100
Event Name*
Event Date*
Is this event recurring?*

YesNo
If yes, please list all of the dates:*
Start Time (include set-up time)*
Start Time (include set-up time)*

Hour Minutes

AM/PM Option
End Time (include clean-up time)*

Hour Minutes

AM/PM Option
End Time (include clean-up time)

Contact Information
Applicant Name*

First NameLast Name
Applicant Phone Number*
Applicant Email Address*
example@example.com
Organization/Business Name
Organization/Business Type

For profitNonprofit
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
"On-Site" Contact Phone Number

Police Department

PLEASE NOTE: Applicant may be required to provide police officers for security, crowd control, and traffic control at the special event. The total number of police officers working at the special event is determined by the Carrollton Police Department. By initialing here, the applicant/authorized agent agrees to provide police officers as determined by the Carrollton Police Department, and in some cases may use planning variables including: (1) the estimated number of participants and spectators; (2) the availability of alcoholic beverages; (3) topography and size of the event location; (4) weather conditions; (5) the time of day during which the special event is conducted; (6) the need for street closures or rerouting of vehicular or pedestrian traffic; and, (7) the history of the particular special event. Contact CPD at 972-466-3290.
If the Police Department determines Police presence is necessary, I agree to reimburse the Carrollton Police Department (CPD) at overtime costs*

YesNo
Initials*

Fire/Public Works Department
I am requesting lane closures*

YesNo
Start Time

Hour Minutes

AM/PM Option
End Time

Hour Minutes

AM/PM Option
Please list street closures requested for event.
(MAP REQUIRED)*: For partial street or lane closures please indicate what lane(s) you are requesting
Are you requesting use of reserved parking spots for your events?

YesNo
Map of Streets/Parking to be Blocked Off

Cancelof
If you are using alternative private parking lots for event parking, a letter of approval from the property owner must accompany this application.
Requesting barricades/cones from the City of Carrollton Public Works Department*

YesNo
Barricade Amount
Cone Amount
PLEASE NOTE: Fee charged based on barricades needed. A $250.00 deposit may be required. Failure to meet approved setup and removal timeframes shall result in forfeiture of deposit fees established in Sec. 31.01. Contact Traffic Division for request 972-466-9872. The Parks and Recreation Department does not supply any barricades or cones.
Emergency Vehicle Access

By initialing here, the applicant/authorized agent agrees to conduct the special event in such a manner that every lane of the street(s) can be utilized for access by persons requiring emergency access to properties abutting the function and by police, fire, ambulance and other such emergency vehicles.
Initials*

Submit Application
Authorized Signature

Clear
Today's Date

MonthDayYear
Date
Please download, sign, then upload this Release of Claims signed with your photo ID
Signed Release of Claims w/ PHOTO ID *

Cancelof
Should be Empty:

Downtown Carrollton Gazebo Special Event Permit Application

Contact Information

Parks & Recreation

Parks & Recreation continued

Marketing

Environmental Services

Police Department

Fire/Public Works Department

Emergency Vehicle Access

Parades

Parade Ordinance Statement

Submit Application