Applications Close January 20th, 2019.
Please be sure to review all the information regarding panels and events at Ai-kon prior to submitting you application. Our Events and Panels Rules and Guidelines can be found HERE.
For explanations of the below categories please check out our Panel Rules and Guidelines Page.
This Winterfest, craft panels will be held in our Ai-kon Craft Area, which will contain round tables for small groups of around 6-10.
Tables & times will be assigned depending on applicatants.
Ai-kon is avalible to provide prizes for winners of Game Shows as per our decression. We will not reimburse for prizes purchased by Game Show runner, but you are welcome to also provide your own prizes.
Demonstration type events may end up being scheduled outside of typical panel rooms or forwarded to one of our other existing events, depending on the type of showcase.
Events & Panels that involve ‘Mature content’ including nudity, sexual content, heavy violence or gore, or any other content that is not family friendly should be submitted as 18+
There is a 15 min break between each panel standard on our schedual. If you require more set up or tear down time please note below
SUPER IMPORTANT: Projectors only connect to HDMI ports.
We will NOT be able to provide converters to VGA, Mac, or any other type of connection.
If you require such a converter we recommend you purchase or borrow one from a family member, friend or coworker. Or borrow a laptop with a HDMI port for your panel.
If you are unfamilar with HDMI ports etc and have questions as to what to look for, please note it on your application so we can contact and help you ensure you have a connectable device.
Please Note: In order to facilitate the set-up/tear down process for both A/V staff and organizers, we ask that you do not move the equipment in the rooms.
In addition to the Projector, Screen & HDMI cord, each panel room is set with two hand held corded mics (supplied by the convention center and attached to their sound system) and a set of standard speakers (3.5mm jack).
Should you have any equipment related needs, please feel free to let us know so we can enquire with the Committee and A/V staff.
Please review our Events & Panels Rules and Guidelines.
Thank you for your time and interest in Winterfest 2019! Our Panel Coordinator will be in contact with you as soon as possible.