Autumn Contact Form

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Student Activity Budget Committee Core Values:

We Value: • Multicultural Programming• Leadership training • Tying programs to important events• Programming traditions• Programming for each demographic group• Programming that sparks an interest in the arts• Programming that collaborates with other campus organizations (or the community)• Programming that collaborates with academic disciplines• Student Recognition• Community Service Programming• Unique forms of Programming• Recruitment • Programming in the student’s interests.

As good stewards of the Student Activity Fee, the SABC agrees to be guided by the following:

The majority of funds and focus should be spent on student-led initiatives/activities. When clubs and organizations collaborate, they have a larger pool of money and a larger pool of resources. If funds are not realized through the allocation process, collaboration is an excellent alternative. The SABC focus is determining if funds spent would benefit some students, not deterring controversy. College policy applies. Both group and large scale community efforts can benefit students.

Often funds spent on group development help to benefit “deep” skill development, while funds spent on campus community development focus on wider student population. Both are valuable.

Process: The committee meets weekly to review the budget request submissions. Please contact the Campus Life office, or check the Campus Club and Events Board for specific details regarding deadlines/timing. Additional helpful resources are available in the grey Club Information and Materials cabinet outside the Campus Life Office, (i.e. STLCC ~ WW Budget Request Binder, etc).

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Email* This field is required.You must use your STLCC email for all budget requests.

example@example.com

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Requesting Student Organization* This field is required.

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Contact Person for Request* This field is required.

First Name

Last Name

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Advisor Name for this club/organization* This field is required.List one advisor ( if you have co-advisors).

First Name

Last Name

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Advisor Email Address* This field is required.Use only STLCC email address.

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Name of Event/Activity/or Travel the Funds would be used to support.* This field is required.

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Name the location of the Event/Activity/or Travel:* This field is required.

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Are travel arrangements necessary? (If YES, additional paperwork will be required once budget is approved).* This field is required.

YESNO

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Required Travel Paperwork list to accompany travel budget requests.

If you are traveling locally OR out of district your advisor will need to submit a Travel Request form prior to submitting a budget request to the SABC.

Additional Paperwork factoring travel costs to include :

Conference registration pricing sheet:
- What does the conference registration fee include? (i.e. attendance fees, possible meals or room accommodations)
Transportation costs:
- Do you need airfare, rental car, train fare or bus fare (include fees for each traveler you are including in this request)
Meal costs:
- Do you have meal costs that you will need to cover not included with your NON-Local conference covered costs? (remember when investigating your travel costs that reimbursements for meals are different for students and advisors. Break/Lunch both reimburse @ $10 for all, Dinner costs reimburse @ $18 for student and $30 for advisor)
Additional Miscellaneous Fees:
- Perhaps taxi fees, metro or shuttle fares (check online to find costs & print to include with proposal)
- Activity or entrance fees (i.e. museum, lecture, etc.)

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If travel is involved, for how many people?* This field is required.

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Estimate the number of people to benefit from event/activity.* This field is required.(Number describes your campus community to benefit).

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In brief detail, describe the purpose of the event/activity and expected benefit/learning outcome for event/activity.* This field is required.

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Is this a large-scale community event? (Targeted to the STLCC campus and local community? Expecting to engage 50 to 75+ attendees?)* This field is required.

YESNO

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Is your request for catering? (If YES, please price out amounts for your planned catering menu, drinks, any delivery fees, and or tips. The WW Campus Bookstore has a pricing sheet for orders placed through them. List details in upcoming slide, and or submit a cost sheet with request.)* This field is required.

YESNO

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If you are submitting a request to TRAVEL: please click on the following link and complete the SABC Budget Worksheet. This has been created to assist you in planning a fair and accurate budget for your trip. This is a spreadsheet template that will add and multiply for you!
- After you've completed the fields, "Copy" the entire form (control C) and Paste it into the "Itemized Budget" below. (To paste, click Control V).
- http://tinyurl.com/sabctravelworksheet
- NOTE: the work sheet may have numbers in place as an example--- you can simply replace with your own budget request numbers.

If you are submitting a request for an On Campus event/activity: you can list and total your detailed expenses in the "Itemized Budget"slide section below.

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Itemized Budget:* This field is required.(Remember: Look up and price out your requests, provide full details, and support materials when needed, as in travel etc. As a part of the Campus Life Student Learning Outcome goals, students will be able to demonstrate ownership over their endeavors/events etc, and part of this includes budget management in their planning).

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If receiving other funds, detail what funds are paying for what specific expenses in your request.

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Thank you for your work in putting your detailed budget request information together! Your listed contact will be notified as to request Approval or Need More Information following the SABC meeting.*Leave additional comments below if needed.

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