2019 EXHIBITOR AGREEMENT
Service: E.V. Events and Rentals ("Producer") agrees to provide to the exhibitor signed below ("Exhibitor") space at the 2019 Winter Bridal Expo according to the terms and conditions listed below and for the hours determined by the Producer. Unless otherwise provided below, in-booth carpeting is not included and requested booth locations are not guaranteed. Producer will use its best judgment in promoting and staging the Show, and may for any reason change the date, times and places of the Show by giving Exhibitor five days notice before the Show. Producer may also change the floor plan or booth assignments in Producer’s sole discretion, and Producer does not guarantee any exclusive right to any exhibitor in any product category. Exhibitor may not assign, sublease, or otherwise share the booth or its rights under this agreement.
Fees and Cancellation Policy: Exhibitor shall pay the total fees set forth below to Producer. All amounts due to Producer under this agreement are unconditional obligations of Exhibitor and shall be paid to Producer as described herein and are nonrefundable.
Door Prize: Each vendor is requested to provide the Show a prize to be given to a bride at the show. Prize must be a standalone prize valued at a min. of $50.00. The prize may not be a discount nor have strings attached requiring recipient to do business with you and will be given away at the discretion of the Producer.
Brides List: Producer agrees to email Exhibitor a list of brides registered at the show. Such list of brides and all other names and information collected ("Brides List") at the Show are the exclusive property of Producer and use of either is only granted to each paid Exhibitor for their business’ marketing. The Brides List shall not be used for any other purpose. If Exhibitor sells, gives, or in any other manner distributes or discloses the Brides List or any part thereof to another company, person, or other third party, Exhibitor agrees to compensate Producer $1000.00 per each additional use. Exhibitor also agrees to pay all legal fees and other expenses incurred by Producer, as well as all damages suffered by Exhibitor, due to any violation of this agreement.
Setup and Removal: Exhibitor may load as early as 9:00AM. Exhibitor’s booth must be entirely set up and staffed by 2:00 pm the day of the Show. Exhibitor’s display or other items may not protrude into the aisles and staff may not encroach on surrounding vendors space. Exhibitor agrees not to break down their booth until after the show closes at 6:00 pm and to remove all belongings and other items, including trash, from its booth at the end of the Show.
Liability: Producer’s liability is limited to the actual money paid by Exhibitor to Producer hereunder. In the event a Show must be postponed due to fire, natural disaster or for any other reason, the monies paid will be applied to a rescheduled date/location. If the Show is cancelled all monies will be applied toward a future Show and will be at the Producers sole and absolute discretion. Exhibitor agrees to obtain liability insurance for its rental space and property used in the Show. Exhibitor is responsible for any liability arising out of its participation in the Show, including product liability, accident or injury, and hereby agrees to indemnify Exhibitor for and hold Exhibitor harmless from the same. If Exhibitor does not stay within the boundaries of its booth, Producer may immediately remove Exhibitor from the event, Exhibitor will forfeit any money paid and any amount still due, and will not receive a Brides List.
Entire Agreement: This written agreement represents all understanding between Producer and Exhibitor and no oral representations have been relied on that are not written on this form. All changes to this agreement must be written and signed by the Producer.
Bridal Show Policy: Exhibitor shall conduct business in the best interest of all Bridal Show participants and agrees to comply with all requests of the Producer. Exhibitor shall comply with all state and federal laws, including all local and municipal fire regulations. Producer reserves the right to prohibit any conduct or display deemed by the Producer, in the Producer’s sole and absolute discretion, to be inappropriate or not in the best interest of the Bridal Show. Exhibitor is solely responsible for its property and releases Producer from any responsibility of liability for loss or damage to Exhibitor’s property.