• Vending Machines to Dispense Reimbursable Meals Approval Request Form

  • Texas Department of Agriculture

    Form | NSLP/SBP |Vending | Approval
    September 19, 2018

  • A contracting entity (CE) may use a vending machine to dispense a reimbursable meal as long as the vending machine is able to meet all program requirements for the meal pattern, offer versus serve (OVS), competitive foods, menu planning requirements, and meal service procedures.

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    If approved, this approval for vending machines is in effect until there is a change in one of the conditions required for approval.

    CEs may submit for approval for more than one vending machine in one request. 

    Questions about a vending machine approval may be submitted to TDA by email to SNPWaivers@TexasAgriculture.gov. Vending Machine/Reimbursable Meals Request should be recorded in the subject line of the email.

     

     To submit a request to TDA, please take the following actions:

    • Complete the Approval to Use Vending Machines to Dispense Reimbursable Meals Request Form located in the Texas Unified Nutrition Programs System (TX-UNPS), Download Forms/NSLP/SBP Exemptions and Waivers.

    • Retain a copy of the submitted form for the CE’s records.

    • Click Submit when the form is completed.

     

  • Texas Department of Agriculture

    Form | NSLP/SBP |Vending | Approval
    September 10, 2018

  • Vending Machines to Dispense Reimbursable Meals Approval Request Form

  • Part I. Contracting Entity (CE) Information

    Provide the following information about the CE

  • Part II. Vending Machine Requirements

  • C. Do all the vending machines have the capability to ensure that there is no overt identification of a student's eligibility?*
  • D. Does the vending machine have the capability to dispense a complete reimbursable meal, including a choice of milk, and provide offer versus serve (OVS) meals as required?*
  • E. Is the vending machine able to produce a meal each day that meets the daily meal pattern requirements and produce meals over the course of the week that meets the weekly meal pattern requirements?*
  • F. Is the vending machine able to document the identity of the student or adult receiving the reimbursable meal?*
  • G. Is the vending machine able to prevent students from receiving more than one reimbursable meal per meal service period—unless the student pays for the second meal, and the second meal is not counted as a meal to be claimed for reimbursement?*
  • H. Is the vending machine equipped with a method to prevent continued use when the machine is no longer able to dispense a complete reimbursable meal?*
  • I. Has the CE established a procedure and assigned staff to ensure that vending machines are collecting accurate data and dispensing meals as required by regulations?*

  • Part III. Attestation Statement

    Check each of the following statements as true:
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  • Form Completion Date
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  • Select Submit to send the form to TDA. It may take a few minutes for the form to submit depending on your connection speed. Please click Submit only once. You will receive a confirmation message when the submission is complete.

  • Your Request has been denied for the following reason(s)
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