1. A candidate shall not campaign outside his/her home club until sixty (60) days before District Convention. A club shall not limit the number of candidates endorsed for each office of the Governor, Secretary, Treasurer, Bulletin Editor, Lieutenant Governor, and general endorsement of a District office. An endorsement for District Office is a general endorsement, on behalf of a club, providing club approval for the candidate to seek any of the District offices.
2. No candidate for District office shall travel outside of his/her home club for the purpose of campaigning. If a candidate does travel to another club’s convention, conference, meeting, or event for travel purposes only, he/she shall not be introduced as a candidate for office by him/herself or anyone at the event.
3. A candidate’s packet will be developed and will be made available upon request from the District Board. This packet shall include but is not limited to the following: completed questionnaires, description of and service agreement for each office, Candidate’s Financial Report form, mailing list, and any other materials deemed necessary by the District Board.
4. A candidate may only be officially endorsed by his/her home club. A club may only officially endorse a candidate from its own club. An official endorsement is defined as an acknowledgment that the club believes the candidate is qualified to hold the position he/she is seeking and wants to wish him/her the best of luck. The delegates from said club are not bound by the endorsement to vote for their candidate.
5. Campaign-related communication may only be from the candidate and not from another individual or group on behalf of the candidate. An initial mailing may not exceed three (3) 8.5” x 11” sheets of paper. All costs associated with all forms of campaign-related communication noted above must be included within the total campaign-spending limit.
a. During pre-convention campaigning, a candidate shall be allowed one letter with a length of no more than seven hundred fifty (750) words to the District Board and the club presidents to announce candidacy and a platform. Any reflector, listserv, or electronic mailing list, which includes individuals other than those whose offices are listed above, is not allowed. The district board will send an official candidate booklet to all Circle K members, reflectors, listservs, or electronic mailing within the respective areas if they so choose. Mail may also be used when a candidate is initially announcing his or her candidacy.
b. Any further mailings, e-mails, phone calls, or other communications may be permissible only when requested by the recipient.
c. In addition, a candidate may call and/or write the Governor, Secretary, Treasurer, or his/her Lieutenant Governor for the purpose of gathering additional information.
6. Convention campaigning is defined as any promotion of a Circle K member at District Convention for the purpose of being elected to a District office.
a. In order to actively campaign, a candidate shall complete the proper certification and forms necessary for the office at the Candidates' Meeting or at the time he/she declares his/her candidacy and submits them to the Governor.
b. Only current District members may campaign for a candidate. No past or current District Board member may endorse or actively campaign for a candidate.
7. Campaign funding is defined as any funds, materials, gifts, etc. given to a candidate or spent by a candidate for the purpose of promoting him/herself for a District office.
a. A candidate running for District Office shall be required to submit a Candidate's Financial Report for all campaign costs and contributions used during convention campaigning, with receipts, to the Governor and Treasurer at District Convention.
b.A candidate running for District Office may only accept donations or contributions from his/her home club, his/her home club’s sponsoring Kiwanis club, and the academic institution at which he/she is an official Circle K member.
c. All donations shall be included on the Candidate's Financial Report with information including the type of donation, the donation amount, the donator, and the use of the donation. Receipts for all donations will be attached to the Candidate's Financial Report.
8. Any violation of these policies will result in the disqualification of the candidate.
Notice: The 2018-2019 Carolinas District Board is currently reviewing and modifying the District Policy, if any changes are made to the Election Procedure, all candidates will be notified shortly after an official vote has been cast.